Executive Assistant Administrative

MARIE S. GIRARDI

* ******** ****

Middle Island, NY 11953

631-***-**** Home

631-***-**** Cell

Qualifications Summary:

Skilled and dedicated Executive Assistant with more than 30 years experience coordinating and supporting daily operational and administrative functions.

Experience:

December 2007 – Present – Empire National Bank, Islandia, NY

Executive Assistant to the Chairman of the Board and CEO

Executive Assistant to the President, CFO and Chief Operating Officer

Provide high-level administrative support to two top level executives with the utmost in confidentiality.

Scheduling meetings, coordinating calendars and travel, and managing all essential tasks.

Take shorthand and composing letters and documents.

Composing and organizing Board meetings, books and minutes.

Successfully coordinating and hosting numerous client seminars, capital raises, bank functions, etc.

Adept at developing and maintaining administrative processes that reduce redundancy, accuracy and efficiency, and achieve organizational objectives.

Composing all marketing materials for journal ads, client relations, fundraisers, etc.

November 2004 – December 2007 – NBTY, Inc., Ronkonkoma, NY

Executive Assistant to Sr. Vice President Michael Slade

Assistant to Scott Rudolph, Arthur Rudolph, and Harvey Kamil

Provide high-level administrative support for entire executive offices.

Organizing Board reports for Board meetings.

Perform necessary administrative functions such as report writing and composing correspondence and establish procedures for orderly operations.

Answering phones, gatekeeping, opening mail, interoffice, legal documents for signature.

Sept. 1997 – August 2004 – Ingenious Designs LLC/Home Shopping Network

Executive Assistant to the President/TV Personality Joy Mangano

Executive Assistant to Executive Vice President of Sales & Marketing

Executive and Personal assistant duties for TV personality, travel arrangements, scheduling meetings, interviews, etc.

Answer phones for key executives, route to appropriate departments.

Collect, prepare, analyze, and communicate relevant service and operations information to various depts...

Process expense reports and keep track to expense reimbursements accordingly.

Handled all offices supplies and inventory and purchasing.

Handled all company insurance policies, certificates of liability, contracts and agreements with outside vendors.

Took minutes at all Executive level meetings, staff meetings, etc.

In charge of company equipment maintenance and maintenance agreements.

Perform personal assistance for President of company (finances, travel, insurances, etc.)

Trusted with Power of Attorney.

Sept. 1995 – Sept. 1997 – Dr. Jennifer C. Choi, MD – Smithtown, NY

Office Manager

Managed entire Smithtown office and assisted at Huntington office.

Medical assisting with physical therapy.

Front Office reception.

Medical billing and collections.

Medical transcription for medical examination reports.

Handled all accounts payable/receivables for the office.

Maintained employee payroll, verified and processed expense reports and supervised company benefits.

July 1993 – Sept. 1995 – Long Island Commercial Bank, Islandia, NY

Administrative Assistant to the President

July 1977 – July 1983 – National Bank of NYC, Flushing, NY

Administrative Assistant to the Chairman, CEO, President and Vice President

Education:

January 1980 – Bachelors of Science – Business Administration - Queens College, Flushing, NY

Skills:

Microsoft Outlook, Work, Excel

Medical Manager and Transcription

Shorthand – 120wpm

Multilingual (Armenian, Arabic, Italian and Spanish)

Outstanding Interpersonal Skills

Multitask Ability

References available upon request

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