Document Control Project
Resume:
C U R R I C U L U M V I T A E
Profile:
A highly motivated professional with more than 16 years of experience in Document Management Functions both in Real Estate Development, Building Construction, utility, Oil/Gas & Alumina industry Projects. Dedicated and conscientious with the ability to prioritize schedules, manage multiple tasks, assess situations and act effectively. A clear and effective communicator with well-developed interpersonal and computer skills; and overall a good team player.
Academic Record:
Certificate Master Degree Program in Business Administration (MBA) 2018 Specialization in Project Management Indian School of Management & Studies
(ISMS).
General Certificate of Education GCE O/L (Ordinary Level) Examination, Colombo, Sri Lanka
General Certificate of Education GCE A/L (Advance Level) Examination, Colombo, Sri Lanka
Successfully completed Diploma in Computer Programming at INFO Computer Consultants (Pvt.) Ltd., Sri Lanka.
Electronic Document Management System (EDMS) OPEN TEXT (ECM livelink) certify at GASCO HQ.
Asset Integration Manager (AIM) System Snamprogetti (GASCO Project Team)
Enterprise Content Management OPEN TEXT (ECM Livelink) Document Management System at Palm Utilities (Dubai World). Conducted by Information Technology Center (ICT) Consultant.
Electronic Document Management System (EDMS) in INCITE KEYSTONE document management solution software, conducted by Nexus Point Solutions, supporting the project lifecycle.
Document Management System in InfoWorks software, conducted by Contractor BPJV.
EMPLOYMENT HISTORY (Over 16 years of diversified experience in Document Management Functions)
Company: EMAL (Emirates Global Aluminium (EGA))
Project: Al Taweelah Alumina Project – Phase 1
Position : Controller - Document Control
Period: March 2015 – present
Responsibilities
Set up processes guidelines and responsibilities for reception, processing, filing and archival, controlling and deposition of Project documents across the Design and Construction stages.
To coordinate the receipt, distribution and tracking of project documents for the assigned areas in order to facilitate the smooth running of Project in compliance with the project plans and procedures.
Registration issue and distribution of technical documents to internal and external parties as per the standard distribution matrix.
Maintaining project correspondence (hard copies/digital copies) which can be stored / retrieved / archived / indexed efficiently.
Archiving of Project Documentation in accordance with the Company Archiving Procedure, retrieve documents when required by PMO office request.
Support project team to understand and consistently use the system. Company : Leighton (Habtoor Leighton Group)
Project : Crude Oil Export Reconstruction Sealine Project for South Oil Position : Document Control Executive
Period : December 2012 – 11 November 2014
Responsibilities
Develops comprehensive Document Control Plan and Electronic Document Management System (EDMS) in INCITE KEYSTONE document management solution. Mohamed Mihaz
Salim
adgkg0@r.postjobfree.com
Phone
Personal Data
Date of Birth:
12 June 1978
Gender:
Male
Nationality:
Sri Lankan
Marital Status:
Married
C U R R I C U L U M V I T A E
CV _Page 2 of 3
Implementing and maintaining the Document Control Management System and overseeing that all updates to program documents (i.e. design criteria, design reports, drawings, approved changes, etc.) are being captured, collected, stored and disseminated through the proper channels to all concerned parties and ensuring that teams working on the program are using the latest version of the documents.
Responsible for supervision & data integrity-check of all Document Control activities and deliverables.
Maintains Project Master Document Register (MDR)/Document Distribution Matrix
(DDM) and Vendor Document Register (VDR) and incoming & outgoing Transmittals Register in accordance with Company Documentation System requirements and Project requirements.
To issue and tract the Inter Disciplinary Check (IDC) for the Engineering documents which includes the ITP, QCP, Method Statement, Project Drawings, TQs, Change Request, Design documents, vendor documents.. etc. as advised by the Engineering Manager/Construction Manager in the IDC matrix.
Manage and follow up coordination with various stakeholders to ensure the completeness of the archived records of (soft/hard copies documentation).
Establishes and maintain the Doc Control System and Electronic Document Management System (EDMS) INCITE KEYSTONE.
Archiving of Project Documentation in accordance with the Company Archiving Procedure.
Contributes as a team player who is deadline driven and works well with others. Company : Palm Utilities (Dubai World)
Project : The World Coral Island Resort Project, Palm Jumeirah, Jumeirah Village South, Jumeirah Lake Towers, Discovery Garden and International City Projects.
Position : Document Control Supervisor / Information Systems Period : May 2008 – December 2012
Managed all activities of the Document Control Department using ACONEX
(integrated project management tool) and OPEN TEXT (ECM Livelink) System for the PDC Project
Acts as the primary and focal point of contact for any document control issues and queries for all assigned projects
Supervised the Document Control operation throughout the lifecycle of the Capital Project supporting the execution of the project.
Carryout Quality checks of all incoming and outgoing of Correspondence, Documents, Drawings in accordance with Company Document Control Procedures prior to register, distribute & upload to OPEN TEXT ECM Livelink System.
Generated and issue Project document status reports on a regular and timely basis, monitor status of project documentation on an ongoing basis and work with project team and internal departments to expedite document review process.
Handles and maintains records of all internal & external correspondences, manage the distribution of documents as per the Document Distribution Matrix or advice by the Project Manager/Technical Director.
Establish and maintain an effective filling, archiving and retrieving system for paper documents in accordance with the Company Quality Assurance Procedures.
Retained and be able to retrieve all correspondence, reports, drawings, sketches, instructions, minutes of meetings, submittals, requests-for-information, payment requests, variations and all project documents.
Provided necessary technical support to subordinates and ensures that all functions meet the Company requirements.
Company : GASCO – Abu Dhabi Gas Industries Ltd
Project : Ruwais 3rd NGL Train Project
Position : Sr. Document Controller
Period : January, 2006 – May, 2008
Responsibilities
Managed and maintained Document Control System using Electronic Document Management System (EDMS) – Engineering Integration Management (EIM) Replica System and Asset Integration Management (AIM) for all project deliverables.
Executed program document controls tasks for Upstream Oil & Gas Full Field Development Program in accordance with the company Project Execution Plan
Registered of all incoming and outgoing records and maintained up-to-date database of the Project Documents and Generated of outstanding and overdue reports to the Project Management Team on a weekly and monthly basis to expedite document review process Expertise:
Managed Electronic
Document Management
System (EDMS) in Real
Estate Development,
Building Construction and
Oil/Gas Projects (Open Text,
ECM Livelink, Incite
Keystone, Aconex, EIM
Replica System, Infoworks &
Smart Plant Foundation SPF)
Advanced experience
Managing (EDRMS)
Electronic Document
Records Management
System
Other Abilities
Effective communicator with
good understanding in
Construction teams roles and
process from Concept to
Completion.
Provide necessary technical
support to subordinates and
ensured that all functions
meet the Company
requirements.
C U R R I C U L U M V I T A E
CV _Page 3 of 3
Maintained technical documentation for each project to include tracking, logging and maintaining all required engineering, architectural & construction documents, shop drawings, design review records, special studies, etc.
Established and maintained drawing register for all received Construction issue drawings developed from Tender issue
To define and implement a strategy of document management from the beginning of the project until the documentation is handed over to operations or archives; and develop a project EDMS.
Prepared requests for reproduction of drawings/documents with the commercial team approval.
Company : ADNOC (Abu Dhabi National Oil Company)
Project : The Petroleum Institute Building No. V, Project No. 5956 Position : Document Controller
Period : December, 2004 – September, 2005
Responsibilities
Set up processes guidelines and responsibilities for reception, processing, filling and archival, controlling and deposition of various project documents across the Design and Construction stages.
Ensured all Civil Projects documentation is complete, accurate and turned over to the corporate document Centre adhering to all procedures, formats and standards
Provided and managed a Civil Projects documentation system by establishing and maintaining standards and procedures compatible with the existing corporate documents and standards section.
Verified the completeness of all received documents and Coordinated with document originators or civil project team members to resolve discrepancies and comply with required contents
Established central filling system in the Document Control Archive room.
Safeguarded all project documentation in good condition until the handover to Company
Company : ADNOC (Abu Dhabi National Oil Company)
Project : The Petroleum Institute Building No. III, Project No. 5952 Position : Document Controller
Period : August, 2003 – December, 2004
Responsibilities
Established and Maintained Computerized Document Control System at the Project Site Office in accordance with the Company standards.
Maintained, Updated & Archived all Project Documentation as per EDDR
(Engineering Document/Drawing Deliverable Register)
Received of all incoming documents/submittals from contractors/others and distributed in accordance with the Workflow/Matrix to concern PMT/PMC Engineers without delay
Established central filling system in the Document Control Archive room.
Conducted computerized inventory of Project documents including Project closed-out reports, Specifications and transferred to Corporate Archives and retrieved from Archives as and when required in coordination with RMS Department.
Registered all incoming and outgoing records and maintained up-to-date database of the Project Documents and issued outstanding reports to the Project Management Team on a weekly basis.
Company : ADNOC (Abu Dhabi National Oil Company)
Project : Ruwais Housing Complex Expansion Project – 1215 Position : Document Controller / Records officer
Period : February, 2000 – August, 2003
Responsibilities
Maintained Computerized Document Control System at the Project Site Office in accordance with the company standard.
Received all incoming submissions from the Contractors/Sub Contractors and verified the attachments and distributed in accordance with the approved Workflow/ Matrix.
Registered of all incoming and outgoing records and maintained up-to-date database of the Project Documents and issued outstanding reports to the Project Management Team on a weekly basis.
Conducted computerized inventory of all closed-out Project documents (8 Packages) including Project closed-out reports, transferred to ADNOC Corporate Archives
Retrieved from Archives as and when required in coordination with RMS Department. Skills
• Strong time management
skills and ability to meet tight
deadline.
• Strong decision-making
skills and ability to analyze
information.
• Ability to manage
confidential and sensitive
information.
• Customer focused with an
excellent and professional
telephone manner
Languages:
English
Tamil
Sinhala
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