Document Control Manager

Cristina Dunn

CELL PHONE: 281-***-****

EMAIL ADDRESS: ********@*******.***

SUMMARY

Accomplished self-motivated, multifunctional EPC professional that excels in working in challenging, diverse and fast-paced environments. Over 25 years of experience in the execution of Engineering, Procurement & Construction projects.

Ability to effectively interface and communicate with all levels of Management, Clientele and project management team to achieve the desired results. A confident, strong leader that has established new levels of Document/Information Management within several EPC organizations. Has demonstrated the ability to build departments, leveraging employees’ strengths to take on more responsibilities and use existing software to improve work efficiencies. Has solid experience developing procedures and work processes to fit EPC work processes. Flexible, adaptable, dependable and committed to meeting the expectations of the Client, the Project and the Company.

EDUCATION

Lone Star University, Texas

University of North Texas, Texas

Jacobs College

CURRENT POSITION

Field Document Control Manager

Projects included:

INVSTA - ADN Retrofit Project - Update and Revamp ADN Unit to improve efficiency and safety by removing Benzene from the process of making feed stock for Nylon production – Victoria, TX - TIC

Responsibilities included:

–Setting up the initial Prolog EMDS Configuration for the Project which included:

oDiscpline Codes

oDocument Type Coodes

oForms to be used

oReports to be used

oWorkflows for the various packages being reviewd and approved

oLoading common forms

–Functional Owner of Prolog for all Construction activities and system generated reports

–Developed the Field Document Control Execution Plan, Audit Plan, Request Forms, RFI Procedure, IWP Implentation Procedure and Distribution Matrix, as well as other automated processes being utilized on the Project

–Facilitated numerous RFI training webinar’s with the internal team (Engineering and Construction) and the Client

–Interface with Engineering Document Control and utilize JPI (EDMS) to populate Prolog (Field EDMS) to build, quality check, extract, PDF, print, and issue Installation Work Packages or Test Packages (IWP / PTPs)

–Trained field employees on the use of Prolog and the Field Document Control processes as well as JPI

–Vital part of the Advanced Work Packaging process – from development of the work flows, to quality control of documentation put into the packages to building the hardcopies and electronic files

–Worked closely with Planners to get packages prepared, QC’d, printed and IFC’d

–Manage and control all Engineering IFC’d documents and drawings that have been revised and ensure they were issued to the field and updated in the IWPs & PTPs as applicable

–Ensure Field EDMS was always up to date with current documentation and drawings, as the field used iPads to access our EMDS to have access to most current infomation

–Responsible for processing all Field generated RED-LINES from loading them into Prolog to distributing them to the field and issuing a weekly RED-LINED Log

–Responsible to ensure the most current weld mapps or revised weld mapped ISOs were avalable in Prolog as well as given to the field

–Conducted numerous EDM system (JPI to Prolog) audits to ensure the field had all the IFCd or needed drawings to execute their scope of work as defined in the Contract

–Quality checked and prepared the Paint, Insulation & Tracing Test Packages to be IFCd to the Field

–Prepared bulk imports of IWPs/PTPs & documents and ran the imports to load into Prolog

–Process all Prolog Access Requests for both Worley and INVISTA

–Processed field document requests

–Prepared reports out of Prolog and JPI as requested

–Prepared and submitted PARs for new Field personnel so they would be granted the proper access needed to perform their job duites

–Set up Staff employees on printers and assisted with some IT issues and questions

–Logged all packages returned from Quality as COMPLETED in the EDMS when they were signed off. Broke down the packages returned, keeping the wet signed off sheets/forms and any added Quality information. Scanned that information and loaded it back into the EMDS to relect a complete package.

–Loaded field produced documents, procedures, etc into JPI, which is the EDMS of record for the Project.

–Researched as requested documentation for both Engienring and Vendor to provide to Client or include in packages

Field Document Control Supervisor

Projects Included:

Lubrizol - New HRPIB (Highly Reactive Poly-Isobutylene) Production Unit, with support facilities including: catalyst handling, utilities, cooling towers, thermal oxidizer, finished product storage and shipping, air compressors and support utilities – Deer Park, TX Lump Sum $300,000,000 TIC

Responsibilities included:

–Functional Owner of Prolog for all Construction activities and system generated reports

–Developed the Field Document Control Execution Plan, Audit Plan, Request Forms and Distribution Matrix as well as other automated processes being utilized on the Project

–Interface with Engineering Document Control and utilize JPI (EDMS) to populate Prolog to build, quality check, extract, PDF, print, and issue Installation Work Packages (IWP)

–Train employees on the use of Prolog and the Field Document Control processes as well as JPI

–Vital part of the Advanced Work Packaging process – from development of the work flows, to quality control of documentation put into the packages to building the hardcopies and electronic files

–Manage and control all Engineering IFC’d documents and drawings that have been revised and ensure they are issued to the field and updated in the IWPs as applicable

–Prepare and facilitate audits of the Master Set of IWPs and Stick Files as well as EDM systems

–Quality checked and prepared the Loop Folders, Paint, Insulation & Tracing Test Packages

–Entered welds and approved VTs in JPOMs

–Went through over 1000 RFIs to extract the red Lines – copied them electronically by system into the turnover books and created a Log. Also uploaded them back into Prolog and JPI

–Prepared bulk imports of IWPs/TPs & documents and ran the imports to load into Prolog

–Logged numerous Lessons Learned items to the Project Lessons Learned Log

–Prepared several documents/emails in regards to suggested improvements to Prolog, the RFI Module and overall AWP Process

–Processed field document requests

–Prepared reports out of Prolog and JPI as requested

–Used scanner to advance the Prolog workflow automatically (stage 6 to 7 and stage 9 to 10)

–Issued weekly Client & Internal Project Notes as well as the Monthly Client Progress Report

–Created instructional videos of the AWP/IWP Process using Prolog

–Built electronic turnover books by system

ADDITIONAL EXPERIENCE

Senior Manager, Document Control

Projects included:

Sundrop Fuels, SK E&C, BG Tank Inspection, Dakota Gasification, Dominion Cove Point & Elba Liquefaction & other Studies

Responsibilities included:

–Functional Owner of SmartPlant Foundation, implementing company wide

–Upskill existing Department with new EDMS and new procedures and processes

–Interface with Supply Chain to determine best method of SPF/SPM Interface and support from Document Control

–Understand each Client’s Requirements in order to configure our EDMS and our procedures and processes to ensure the desired result is met

–Develop and initiate APG workshare in the Document Management and Control Discipline

–Interfacing with: Engineering, Construction, Project Administration, Quality and other in-house Departments to ensure the Company EDMS and the Document Management Department is set up to function properly to support optimal Project Execution

Documentation and Information Manager

Projects included:

Chevron Phillips Chemicals (CPChem) USGC Project

Responsibilities included:

–Set up 10+ Electronic Bid Room sites using SharePoint and managing over 100,000 bid documents, both FEED deliverables and Client provided information.

–Managing the EPC Query process for over 750+ queries.

–Participated in the technical reviews of the Proposals and Evaluations and was responsible for getting all the approved Contract documents finalized and loaded into the company's SharePoint site, as well as provided copies to the awarded Bidders.

–Wrote and developed all the Document Management procedures, work flow maps and training material.

–Was the Point of Contact for the awared EPC Contractors when it came to any Document/Information or EDMS questions, needs or clarificaitons.

Document Management Department Manager

Projects included:

BP Texas City (Small Caps), BP Whiting, BP Cherry Point, Shell Motiva, Valero, PCOSI I, PCOSI II, Amtrak, Baltimore Redline, Exxon, Conoco Phillips

Responsibilities included:

–Set up, developed, and rolled out the Document Management procedures & system.

–Analysized existing in-house EDMS, spec’d additional needed functionality, tested it, trained on it and implemented it company wide,

–Created all the work processes to execute Procurement, Engineering & Construction Document Management.

–Trained all field, administrative, contractors & Clients involved in this program in the area of Document Management.

–Responsible for the turnover of each contract to the Client.

–Manage the Documentation Department which includes 125+ people processing all design data, client data, supplier, and subcontractor data as well as providing field construction support.

–Developing and implementing a standard operating work process complete with work instructions, technical guidelines and department procedures.

–Conducted personnel reviews, assessment, and salary administration.

–Properly staff the projects in a timely manner based on project requirements and discussions with the applicable project managers to understand scope of services needed.

SPECIAL TRAINING

Document Management & Control

Advanced Work Package Process

Developing Departmental Procedures

Developing PEP’s & Developing PI SOPs

Customizing EDMS systems & File Structure Development

Specing needed upgrades or changes to improve existing EMDS

Personnel Management Develop & Facilitate Training

Roll-out of EDMS Implementation

Proposal Development

Auditing, Systems Auditing & Execution Feedback

Customer Service

FEED & EPC Petroleum Oil/Gas

Leadership

Train the Trainer

Software: SmartPlant Foundation, SharePoint, InfoWorks, Documentum, JPI

PowerPoint, ProjectWise, Prolog, Primavera, Contract Manager, Microsoft Office, Citadon, Livelink, eRoom, ProArc, Adobe, Bluebeam, JPOMS

PROFESSIONAL ASSOCIATIONS

NCCER Certified Craft Instructor

NCCER Certified Curriculum Proctor

NCCER Certified Performance Evaluator

LANGUAGES

English

WORK HISTORY

Jacobs Field Services NA – now Worley

IHI E&C International Corporation (formerly Kvaerner)

Field Document Control Manager / Supervisor

Senior Manager, Document Control

2017– June 2020

2014-2016

e-Technologies contract for CPChem

Document and Information Manager

2012 – 2014

Jacobs Engineering

Document Management Dept. Manager

2004 – 2012

NATCO Group

Document Control Supervisor

2002 – 2004

Patch Engineering

Document Control Supervisor

2001

KBR, Inc.

Jr. Cost Engineer

1993 – 2000

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