Executive Assistant Office
Resume:
MADHURA DESAI
Email: *******.*****@*****.***
Overview
Qualified with overall fourteen years (6 years in UAE) of varied secretarial and administrative work experience and proven ability to handle and manage office environment; possesses effective organizational skills in addition to willingness to work above and beyond the call of duty.
Objective:
To obtain a position as a secretary/executive assistant in a people-oriented organization with a challenging environment, to achieve the corporate goals, and to maximize my skills and experience.
Professional Experience
Secretary to Board of Directors
Dubai Auto Gallery LLC – Dubai, UAE
Dec. 2015 – March. 2020
Key Responsibilities:
Calendar Management for 3 BOD’s
Support & Coordination - Reminders for Events, Invitations, Bouquet & Gifts
Arrangements
Regulate and oversee the functioning of the office subordinate staff to meet the internal and external requirements of BOD offices.
Arranging for the Ahlan, Marhaba services for the guests and BOD offices and families.
Medical Insurance claims for the BOD office & families.
Keeping track and arranging payments for BOD & family’s credit cards, travels, office stationery, etc. in liaise with Finance team.
Vehicle Maintenance & Records - Maintaining records ensuring renewals for mulkiya, Insurance,
Warranty and services of vehicle.
Getting quotations from agents and online for all travels, renewals and finalizing the best rates.
YPO Coordination – Renewals, Events, Birthdays, etc.
Filing and record Management. Coordinating for BOD Offices - Repair, Maintenance, Fixture, etc. - Promptly action fixtures and repairs.
Visiting Card update – Master Contact and Scanning.
Secretary to three (3) Managing Partners
Nimai Management Consultants, Dubai, UAE
Feb. 2013 – Feb. 2015
Key Responsibilities:
Maintaining attendance, meeting scheduling & calendar management.
Composed, typed, and distributed meeting agendas and minutes, routine correspondences and reports.
Travel Arrangements
Set up and handled incoming mail and office filing systems.
Collect and coordinated the flow of internal and external information.
Manage office equipment and office space.
Receive and interact with incoming calls and visitors.
Supervise and train lower level staff
Over-all administration of the office including purchase of stationery with proper
Negotiation and comparing rates with different sellers.
Sending mass mails from the existing database of the company
Handling Petty Cash payments, Vouchers, Invoices in absence of Finance Executive.
Established the administrative work procedures for tracking staff’s daily tasks - MIS
Learned to operate new office (Vtiger Operation) technologies as they were
launched and implemented - CSR, SMS Broadcast Etisalat
Assumed responsibility of providing new employees with training and orientation.
Secretary to the President & the CEO (German Nationality)
Welspun Corp. Ltd. – Lower Parel (W), Mumbai, India
December, 2010 - Sept. 2012
Executive Secretary to the President & the Vice President
Tata Teleservices Pvt.Ltd. - Chinchpokli, Mumbai, India
July 2006 - November, 2010
Secretary to the Regional Business Manager, Dealer Manager & the Commercial Head Thermax Ltd. - Churchgate, Mumbai, India
November, 2004 - July, 2006
Office Assistant
H.D.F.C Bank LTD. – Versova Branch, Mumbai, India
June, 2003 – Nov. 2004
Competencies
Amicable in nature
Efficient and cooperative
Good verbal and written communication skills.
Experienced in working under pressure and multitasking
Ability to efficiently work with MS Excel, PowerPoint, Word and Outlook
Ability to perform in depth research for projects when asked for
Excellent in performing administrative duties in a flawless manner
Hands on experience in handling office equipment’s such as photocopiers and fax machines.
Educational Background
St. Gonsalo Garcia College - Mumbai University
Bachelor of Commerce - 2002
Davar’s College of Commerce
Diploma course in Secretarial Practice - 2001
H.S.C. Examination from Mumbai State Board - 1999.
S.S.C. Examination from Maharashtra State Board - 1997
Extra-Curricular Activities
Received Certificate of Merit for Tree Plantation Drive.
Received Certificate during the Intensive Training Programme for Creativity, Social
Awareness & Interpersonal Relationship organized by the Department of Counseling, Personality Development and Value Education of St. Gonsalo Garcia College in the Academic Year 1999 – 2000 and 2001 –2002 for Best Camper – twice, Best Question, Best Answer, The Accurate Judgments of Emotion
Personal Vitae
Date of Birth 07th July, 1981
Linguistic Proficiency English, Hindi, Marathi, Konkani, Arabic (Intermediate)
References Will be pleased to furnish upon request
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