Assistant Office

CURRICULUM VITAE

K.M.AMBILY

Email: **********@*****.*** No. 29 /34,Thillai Nagar

II Main Road, Kolathur

Contact Number: 955******* / 893-***-**** Chennai – 600 099

PROFESSIONAL PROFILE

Working in Accounts Department, designated as Accounts & Payroll Executive in Alpha Group of Institutions, (since 26.02.2015 to till date)

Payroll processing for 550 employees

Attendance, Leave Management System

Generation of Attendance Reports from HR Software

Employees Income Tax Computation

Handling PF, ESI, Professional Tax

Preparation of Gratuity and F&F for the reliving employees

TDS Returns filing – 24Q & 26Q

Generating Form 16, 16A & Justification Report from Traces and preparing Annexure for Form 16

BRS for 23 Bank Accounts on monthly basis

Proficient in payments, receipts, Intra Group transfers, Journals in Tally software

GL Reconciliation, Intercompany reconciliation

Students Fee Reconciliation (volume – 10,000 students)

Defaulters Trackers

Vendor Reconciliation

Helping Manager for Budgeting, Cash Flow & Accounts Finalization

Handling Petty cash expenses

Worked in Aruna Hotels Limited - designated as Secretary to the Executive Director cum Managing Director of Kalaiyar Koil Milk Processing private Limited, (since 31.05.2009 to 25.02.2015)

Head Office Tally entries for receipts & payments

BRS, Trial Balance finalization

Assisting Auditor in preparing Balance Sheet for various Companies

Assisting Company Secretary in ROC filing

Preparing financial projections & documents for bank loans

Collecting Quotations, preparing comparison statement, finalizing purchase order for Raw materials & Milk processing machineries

Coordinating with vendors for finalization of order & payment procedures

Coordinating with factory staff’s for daily report generation

Drafting official & personal letters

Travel booking and hotel reservation

Scheduling meetings and fixing up an appointment

Scheduling interviews for recruitment of candidates

Maintaining ED’s personal bank transactions, IT issues

Systematic maintenance of files

Any other work assigned from time to time

Worked as a Accounts cum Admin Assistant in the following NGOs for a period of 8 months, (Since 13.10.2008 to 30.05.2009)

*Child Line India Foundation

* The Alpha Foundation, Regional Office-Chennai (Affiliate to ICFAI University)

Maintaining day to day cash transaction (Petty Cash)

Preparing cash receipt and payment vouchers

Preparing regular BRS

Maintaining stock details

Weekly visit to all educational centers under the control of NGO

Regular checking of students register, meals register, staff register, and stock register at all educational centers

Worked as Assistant to Personnel (HR) Department and Secretary to the Managing Director at SISCO (South India Surgical Co. Ltd.) for a period of 1 year & 8 months (Since 16.02.2007 to 02.10.2008)

Preparing salary for more than 300 staffs

Preparing yearly bonus, yearly Earned Leave Encashment

Maintaining staff attendance and updating the leaves

Handling PF, ESI, and other deduction parts

Maintaining all personnel department registers

Handling Petty cash expenses

Filing of TDS Returns – 24Q, 26Q and preparing Form 16 & 16A

Preparing Challans and making all statutory payments on monthly basis.

Handling with PF claim & settlement for the relieved employees

Taking care of visitors of the Managing Director

Maintaining confidential files

Taking dictation and dispatching mails

Upkeep of the office area in a spic and span manner

Booking Tickets and reserving hotel accommodations

Corresponding works of Tamil Nadu Badminton Association (Coordinating with all district secretaries for preparing list of players for the state level & district level matches, Badminton match schedule preparation, sports material maintenance, sending regular circulars and day to day information to all district secretaries of Badminton Association)

SKILLS AND CAPABILITIES

Ability to communicate in English and letter writing

Having a flexible and helpful attitude

Proper maintenance of all documents

Ability to work in team

Performing general office routine

Overall knowledge in Accounts, HR, Secretarial, Clerical

Smiling and enthusiastic

Confidence and truth in all work

Adjustable with all circumstances

EDUCATIONAL QUALIFICATION

M.Com 55%

Madras University, Chennai Batch: 2015 - 2017

PGDHRM 55%

Alagappa University, Karaikudi. Batch: 2014 - 2015

B.Com 79%

Bharathi Women's College, Chennai. Batch: 2005 - 2006

HSC 85%

Northwick Girls Hr. Sec. School, Chennai. Batch: 2002 - 2003

S.S.L.C 75%

Little Flower Mat. Hr. Sec. School, Chennai. Batch: 2000 - 2001

TECHNICAL QUALIFICATION

Tally ERP 9

MS Office

Type writing, English - Higher

PERSONAL PROFILE

Date of Birth : 16.02.1985

Husband Name : K. Sundar

Children : 1 (boy)

Language Known : English, Tamil and Malayalam

DECLARATION

I hereby declare that above said information are true to the best of my knowledge.

Yours Faithfully,

Date:

Place: Chennai. K.M.AMBILY

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