Administrative Assistant Front Desk
Resume:
GESELLE F. BAZAR
***********@*****.***
Dear Recruiter:
Attached you will find a copy of my employment history for your review. I have an extensive background in various areas of law on different levels of support. I pride myself on my organizational skills as well as my ability to multi-task. I am able to perform front-office as well as back-office support. Quality control and expediting attorney- work-product are also my main focus. I am computer savvy and am knowledgeable in various softwares.
My salary requirements are OPEN and NEGOTIABLE.
Please review my employment background, and if you find my credentials to be what you are seeking in a candidate, feel free to contact me at the telephone numbers or email provided for you above.
I look forward to hearing from you. Have a most enjoyable day. Sincerely yours,
PROFESSIONAL EXPERIENCE
06/2013 to Present
McCarter & English, LLP, New Jersey - Project Service Center Coordinator
• Monitored incoming emailed/walk-ins job requests, gave estimated ETAs, logged job requests and distributed to operators as well as hands-on word processing; created/modified as well as quality control attorney-work-product; downloaded/uploaded capturing websites; set up share files; converting various files; CD closing sets to be bookmarked and uploaded onto internal Intranet; created/modified charts, graphs, timeline maps; large and small mail merges; worked independently for weekend rotation coverage for the department; phone and remote help desk support; secretarial support; back-up reception coverage; special projects utilizing Photoshop and other software programs; review Interaction submissions review for duplicates.
09/2011 to 10/2012
Richards Kibbe & Orbe, LLP, New York, NY - Administrative Assistant/Word Processor
• Administrative Assistant duties consisted of assisting three (3) Senior Partners in the New York office and backup support for our DC and UK Offices as well as provided executive secretarial duties, administrative duties and word processing for 120 associates.
• Secretarial duties consisted of billing, expense reports, travel arrangements, conference calls, setting-up meetings as well as client interaction; Organizing and maintenance of chronological files, CLE scheduling, opening and closing client/matters, records retention, time-entries, heavy phone coverage, heavy emailing, entering data-entry into Interaction for both business and personal contacts, word processing, quality control and personal tasks.
• Word Processing duties consisted of created, modified and converting attorney- work-product in varying areas of law; handled documents such as motions, contracts, mail merges, charts, graphs and various special projects.
• Help Desk/Training duties consisted of being a “go to” person when the trainer is not available regarding new software rollover and other software and internal customized ware. Remote to access computer to assist in further troubleshooting.
• Receptionist duties consisted of reserving conference rooms, directing calls from switchboard, contacting building lobby with guest list, interacting with Help Desk for A/V, Sound Path as well as interacting with Hospitality Department and assisting Facility Manager with administrative duties.
• Utilized Windows 7 Operating System, Microsoft Office Suite 2010, Work Share, Best Authorities, Payne Numbering System, Interaction, Chrome River, Elite and DM for document management system. Areas of law: corporate, litigation and tax
& finance.
09/2007 to 01/2009
Willkie Farr & Gallagher, LLP, New York, NY- Front Desk Coordinator
• Created/modified attorney-work-product, conversions, scans, reformatting, charts, graphs and Help Desk Phone Support. Utilized OCR, Softwise numbering system, MS Suite, and Visio.
• Backup Front Desk Coordinator duties included monitoring inbox, tracking distributed attorney-work-product, assigning attorney-work-product to word processing staff, heavy emailing, phone interaction, prioritizing, meeting deadlines and quality control, reviewing shift report and creating end of shift report and other administrative duties as needed.
• Help Desk phone support with software, hardware, document conversions, styles etc.
• Secretarial support for Senior Partners and Associates with all aspects of secretarial, administrative, word processing for floor desk support or for closings. 11/2004 to 09/2007
Mayer Brown Rowe & Maw, LLP, New York, NY - Coordinator / WP Operator
• Supervised and distributed workload to three (3) permanent staff members and two (2) temporary word processors (or more on an as need basis) as well as two
(2) proofreaders; compiled and distributed daily work log and end shift reports. Department phone coverage and main reception area switchboard coverage.
• Secretarial support and supervised back-up secretaries both on staff and on call temporaries for secretarial floor support for partners and associates in assisting with closings and desk coverage which duties may entail time/billing entries, letters of correspondences and memorandums, setting up meetings, minutes, agendas, travel and expense reports along with itineraries, also word processing; Necho Expense Reports, New Client Matters, Conflict Checks, etc.); proof all work for quality control prior to distribution; as well as Dictaphone and/or tape transcriptions.
• Administrative duties entailed e-mailing, reviewing shift reports and creating end of shift reports, turnovers, sending out hand deliveries of attorney-work- product; rendering coverage for Fax/Reception desk during off hours and distributing throughout office personnel; liaison between department and attorneys engaging in dialogue regarding meeting deadlines; making and reserving all car reservations and messenger deliveries during shift hours; as well as photocopying and velo-binding projects.
• Word Processing duties consisted of created and modified attorney-work-product, i.e., charts, tables, conversions to conform to MBRM format and quality control.
• Front Desk Coordinator duties on Sundays and as backup support Mondays through Thursdays when absenteeism or scheduled vacations are scheduled.
• Observed Document Services “Inbox” for job requests, observed Rite Fax for incoming faxes as well as sending outgoing faxes. Logged and distributed all job requests as well as quality control.
• Help Desk phone support on converting documents, document troubleshooting, metadata inquiries and some hardware issues. Remote to terminal for continued troubleshooting support.
• Areas of law: corporate, litigation, real estate, entertainment, tax & finance and restructuring.
05/1994 to 11/2004
Proskauer Rose LLP, New York, NY – 3rd Shift WP Operator/Edgar Op./Trainer
• Word processed attorney-work-product. Created and edited all forms of legal documents. Utilized Word Perfect 7 and 8 and Microsoft Word 97 and 2000 for Conversions. (One of two operators utilized in conversions due to advanced skills in MSW). Also, trained and utilized in Edgar 2.0 and 3.0 for FCC documents to be sent to Washington. (One of two operators specifically trained for Edgarizing documents.)
• Edgarized and de-edgarized 8 and 10 K reports to the SEC.
• Assisted Second Shift Supervisor by providing overtime hours to assist with intake and distributing attorney-work-product as well as hands on word processing and secretarial coverage. Assisted Third Shift Supervisor with training temporary support staff with office procedures.
• Secretarial coverage for Secretarial Services department for floor coverage with closings, special projects i.e., Edgarizing documents for SEC filings, etc. IT support for WordPerfect primary software package and Microsoft Word secondary word processing software both via phone support or hands-on. Utilized WordPerfect 7 / 8, Quattro Pro, PC Docs, EdgarEase 2.2 / 3.0, Microsoft Word 97 / 2000, DTE Time Entry and GroupWise. All areas of commercial law. SOFTWARE
Microsoft Office Suite 2016/2010/2007/2003 (MS Suite Certification as 5/2016); Footprints Document Management; Corel Word Perfect; Visio; Lotus Notes; WorkShare; iRedline; DeltaView; Hummingbird; DM Explorer; DocFlow Portal, Traacker, PC; ConsensusDocs; AIA; deskCite; iManage; FileCite; Doc Portal Flow (Document Managing System) and others; Payne Numbering System; SoftWise; Doc Xchange; MacPac; Innova; Adobe DC, SnagIt, Snipping Tool, Camtasia, Professional; Standard and Reader; Abby Converter; Photoshop; TimeMap, AIA, converting to youtube files to wav files and other programs; PDFDocs; OmniPage; Captiva; Time Ederant; DTE Time Entry; RiteFax Utility; Best Authorities 3 and 4; TOC; Edgar Ease 2.2; LexisNexis; WestLaw; Indexing; Drafting Assistant; Cross-referencing; Workshare; Interaction; Chrome River; Elite; Various other Shareware programs as well as Fast Long Hand 60+; and Typing Speed 80+ with accuracy/REMOTE Citrix capabilties.
EDUCATIONAL BACKGROUND
5/2016 MS Suite Certification; Compu 21 Technical - Microsoft Certified in 2003 Kingsborough Community College: Major Business Management Past training on Gofiler and Profiler. Need refresher.
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