Front Office Personal Assistant
Resume:
SUBHASHINI KRISHNAN
Cell: +91-886******* / 886*******
Email: ***************@*****.***
Qualified Executive Secretary with 16 years of experience including 9 years of exposure in GCC region
Domain Exposure: Construction, Trading & Contracting and Dairy Products / Trading Processing
Effective organizational skills and willingness to work above & beyond the call of duty
Objective: Seeking to be Executive Secretary / Administrative Secretary / Officer, Personal Assistant to Top Management with a well established and reputed organization in Construction / IT sector to achieve corporate goals, and maximize secretarial skills and experience.
Profile Summary
Exposure in assisting executives and handling secretarial works, organizing meetings, appointments, travel arrangements, ticket processing and visa arrangements and generating reports.
Proven ability to handle and manage office environment, coordinate flow of internal & external information including regular correspondence, calendar management and human resource coordination.
Possessing strong administrative background with knowledge of the latest office management techniques and experience of using office application packages.
An articulate communicator recognized for excellent organizational, accuracy, confidentiality, planning and time management skills.
Professional Experience
Nakoda Dairy Private Limited, Bangalore
Personal Secretary to the MD (Jan 2015 onwards)
Handling regular secretarial work including administrative works.
Supervising office maintenance, timesheet
Making enquires for establishing new manufacturing unit (Purchase Coordinator)
Adel Al Baker Trading & Contracting, Doha, Qatar
Executive Secretary to CEO (Jan 2011 – Aug 2014)
Involved in calendar management, scheduled internal & external meetings and discussion request of the CEO.
Worked with the CEO on daily corporate and guest communications and sent direct mailers.
Retrieved, filed and maintained corporate documents, records and reports.
Filtered emails and correspondence in timely and professional manner and managed diaries.
Made appointments, prepared and distributed documents for meetings and took minutes of meetings.
Drafted letters & documents, maintained filing systems and used application packages (Word, Excel, PowerPoint).
Completed requests by greeting customers and answering / catering to queries on the telephone.
Hamton International, Doha, Qatar
Purchase Coordinator & Management Representative for ISO Certification (Nov 2009 - Dec 2010)
Purchased construction materials and supervised material request from the sites.
Submitted queries and negotiated quotations with the suppliers, scrutinized technical specifications, pricing, etc.
Prepared & finalized purchase order, followed up on material receipt and reconciled discrepancies.
Interfaced with overseas suppliers for client approved materials and prepared monthly purchase reports.
Managed 2 Assistants for preparing / sending enquires
Acted as the company Management Representative for ISO certification, collated data from various department/operational heads and site and coordinated with the consultant.
Gulf Contracting Co. WLL (Civil Contracting Co.), Doha, Qatar
Secretary & Document Controller (Sep 2005 – Oct 2008)
Secretary & Document Controller (May 2006 – Oct 2008)
Reported to the QA/QC Manager and developed quality assurance & control plans for various projects.
Checked QA/QC reports, created training and presentation materials in PowerPoint.
Adhered to BSI, ANSI, NFPA, etc. standards and ensured documents control in adherence to regular procedures.
Arranged training for the staff and coordinated and followed up with various training organizations.
Acted as the Secretary for ISO certification.
Secretary, Doha International Airport Project (Sep 2005 – Apr 2006)
Handled regular secretarial work including front office administration, telephone, fax, etc.
Acted as an Administration In-charge for Doha International Airport Project.
Coordinated with the consultants for submittals and approvals and handled shop drawings.
Interfaced with the sub-contractors, verified and forwarded material receipt for timely payment
Preparing minutes for the consultants meetings
Newbiz Management Consultants, Chennai, India
Secretary to Director (2002 – 2004)
Managed secretarial work; prepared training materials (PowerPoint)
Calendar Management / Ticketing & regular correspondence
Academics
MBA (HRM) from Annamalai University (completed I year with 69%)
Post Graduate Diploma in Computer Applications, AM Jain Institute (1993)
Post Graduate Diploma in Business Administration, Annamalai University (1993)
Bachelor of Arts (Economics), Madras University (1991) First rank in College
Personal Details
Date of Birth: 23rd November 1970
Languages Known: English, Tamil, Hindi & Malayalam
Address: 101, Cauvery Residency, 2nd Cross, ISRO Layout (Near Canara Bank, Bangalore – 560078, Karnataka, India
Nationality: Indian; holding Passport No.: J 1438063
Technical Skills: MS Office
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