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CURRICULUM VITAE

SIVARAJ PITCHAIPAZHAM

E-mail : adg468@r.postjobfree.com

Cell: +971-**-***-****

PROFILE SUMMARY

Procurement expert in healthcare industry with 20 years of experience in UAE with 9 years being in management / supervision level. A proactive person with excellent interpersonal skills, detail- oriented, successfully employing best business practices that improve efficiency, reduce operating costs whilst increasing performance.

To obtain a challenging position in supply chain / procurement wherein my skills and ideas will be focused to the best interest of the organization, enabling its dynamic growth and progress. KEY COMPETENCIES & PERSONAL QUALITIES

Sourcing expert.

Inventory management.

Stakeholder management.

Product management.

Vendor relationship management.

Contract management.

Negotiation skills.

Demand forecast and order/supply planning.

Ability to work under pressure and meet deadlines.

Highly motivated and results oriented professional.

Excellent ability in analyzing and solving the problems.

Excellent communication and interpersonal skills.

Ability to work independently without supervision.

Accuracy and attention to the details.

Ability to retrieve, analyze and present the data.

Computer proficiency.

EMPLOYMENT HISTORY – 20 YEARS IN UAE

360 bed multi-specialty hospital, part of Mubadala Healthcare group, located in Abu Dhabi offering critical and acute care services.

Key Responsibilities & Achievements

Manage assigned specific category of items includes medical equipment, medical equipment accessories, surgical instruments, medical equipment spare parts, medical furniture and medical consumables.

Develop and furnish the specifications for medical equipment requirement in consultation with Clinical Engineering Department.

Category Manager, Medical Specialties June 2016 – July 2020 Cleveland Clinic Abu Dhabi (CCAD)

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Manage the RFQs / RFPs and whole sourcing process.

Prepare the value analysis sheet for the Clinical Engineering Lead to review.

Support the Clinical Engineering in obtaining required approvals from various committees for procurement.

Process the POs / Contracts to the awarded vendors with required approvals.

Work with Finance in identifying the annual budget for the supplies & ensuring the total spend doesn’t exceed the assigned budget.

Negotiate with suppliers and ensure that CCAD is paying the best market price for all its purchases.

Engage with end-users for sustainable supplies while providing quality patient care.

Forecast, plan and budget management for the stock items.

Prepare the purchase advice & orders and issue them to the vendors on timely manner considering the stock on hand, lead time, safety stock and other factors.

Supervise the sub-ordinates to manage the stock on hand report, get the items in time by expediting the orders to avoid out of stock.

Increase the stock turns by minimizing inventory holding and maximizing the product utilization.

Engage with the Clinicians regularly on product standardization across the organization.

Member of Product Evaluation Committee (PEC) which includes members from Clinical Team, Finance, Payer Network and Supply Chain. PEC is authorized to provide the final approval for any addition, change or remove the products from the “item master”.

Ensure positive returns of investment through value analysis of high costs supplies.

Generate monthly spend analytical report against approved memo for each suppliers for the whole year.

Track monthly total cost saving through utilization of products, products standardization, vendor returns, etc.

Monitor the near expiry items and UTLs, and take necessary action with end-users and vendors to liquidate the stock before any item gets expired. Providing medical technology planning expertise to a broad range of clients. Management of the medical technology requirements for healthcare organizations including the site assessment, equipment planning, integration with design, project management, procurement services, logistics and installation.

Major Projects Worked under Genesis Planning with Responsibilities

Cleveland Clinic Abu Dhabi (CCAD)

Dedicated and based in Cleveland Clinic Abu Dhabi (CCAD), the flagship project of Genesis Planning, since March 2011 till May 2016.

Promoted as a “Procurement Manager” in April 2015 from “Senior Project & Logistics Coordinator”.

Manage the preparation of “Purchase Orders” and “Contracts” as per CCAD policies and guidelines.

Supportive to CCAD Supply Chain and Clinical Engineering till Dec 2015 for managing the Medical Equipment procurement process.

Manage the RFPs / RFQs: Issuance of RFPs; Analyzing the quotes; Negotiating the price with vendors; Consulting with end-users and biomedical engineering to confirm the quote; Issuing the Purchase Orders to the vendors.

Manage the vendor invoices: Check the values and payment milestones as per Contract payment terms; Provide preliminary approval prior to General Manager’s review; Process and track the approved invoices with Finance for payment.

Arrange the medical equipment deliveries to the site in coordination with multiple stakeholders including the Main Contractor, Clinical Engineering, End-users, Vendors, etc.

Manager, Procurement & Logistics April 2015 – May 2016 Senior Project & Logistics Coordinator March 2011 – March 2015 Genesis Planning (A Division of Ross & Baruzzini Inc.) Page 3 of 5

Update the CCAD team with delivery and installation status.

Manage the General Manager’s calendar and provide the administrative support to the GM.

Do the QCs for important reports before it goes for publishing.

Manage the data update in Attainia, the web tool used by Genesis Planning for the project management from planning, procurement, delivery & installation till equipment handover to the Clients.

Roles in Attainia - Orders preparation, data update, delivery follow up as per due date / need by date, budget pricing summary, documents upload, generate reports and track & manage contemplated change notices and change orders in the database.

Ministry of National Guard Health Affairs, Saudi Arabia (NGHA)

Manage the issuance of RFPs / RFQs through Web (Box.Com).

Support to the technical team in analyzing and evaluating the pricing and technical aspects.

Update the Attainia database.

Arab Centre “DDK” Hospital, Qatar

Support to the team in equipment planning, developing, updating the database and finalizing the medical equipment report.

One of the leading Medical Equipment supplier in UAE. The core product portfolio includes Philips Monitoring, Hill-Rom Beds, Shimadzu X-Rays, Skytron Integration System, Sanyo Panasonic Analytical Products, etc.)

Key Responsibilities & Achievements

Supervise and support the Back Office team of marketing and technical support coordinators.

Developed a database in MS-Access to manage the company’s “Internal Order” process from the purchase order received date till the installation date with all relevant data such as delivery, invoicing, manufacturer serial #, and asset number.

Order entry and update in ‘Oracle Financial” software.

Manage GE “AssetPlus” maintenance management software that helps to maintain all healthcare assets throughout their lifecycle.

Manage the data entry, update the installation report, service call logging, and follow up with service engineers to close the call log with service reports.

Track the item arrival and manage the delivery process to the customers in coordination with Stores, Marketing Consultant, Technical Support Team and Clients.

Prepare the supporting documents which includes manuals, warranty letter, training letter, preventive maintenance letter, etc for capital equipment to complete the invoicing process.

Administrative support to the Marketing Director and Technical Support Director.

Prepare the Monthly Report on Installation, Preventive Maintenance, Warranty and Contract Service Calls and submit them for the Technical Support Director’s review.

Support the service engineers on Field Change Order (FCO) released by Manufacturers by identifying the customers who has the defective equipment.

Manage the “Repair and Return” items - Sending the defective item with warranty to the Principal Companies for repairing with required documents.

Prepare and manage the quotations and tenders in coordination with the Marketing and Technical teams.

Handle the Petty Cash for the Abu Dhabi region, as the main office is located in Dubai.

Coordination with Ministry of Health (MOH) for works related to tenders collection and submission, LPO collection with Performance Bonds, collecting the Comparative Price Sheet on tender opening day, etc.

Manage the document approvals from MOH for shipment clearance with Customs.

Senior Sales & Technical Support Coordinator Sep 2007 – Feb 2011 Emitac Healthcare Solutions (Part of EMITAC Group) Page 4 of 5

A Multi-specialty SEHA hospital, located in Al Ain region offering critical and acute care services. Cardiology Department & Medical Ward

Worked in the Cardiology Department and Medical Ward.

Manage the Medical Reports for the discharged patients from typing, approvals from Medical Director till providing the copy to the patients and Medical Records.

Manage the referral appointments with other hospitals.

Administrative support to the Head of the Department and Unit Nurse Manager.

Handle the clerical tasks at the nurse station and responsible for all paperwork on the ward.

Create records for new patients and regularly update the patient records from charts.

Prepare all required documents for new admissions and discharge.

Manage staffing sheets, assist the Nurse Manager in creating duty schedules, and responsible to contact the Doctors as and when required as per the situation. Medical Equipment & Instrument Store

Assigned to the Medical Equipment & Instrument Store, Supply Chain Management.

Manage the Item Master / Ledger – Update the ledger with product issue voucher, suppliers’ delivery note, and manage the stock.

Receive, check the quantity and inspect the deliveries from the vendors against the Purchase Orders.

Prepare and manage the store documentation work to process the Purchase Orders to Accounts Payable / Finance.

Support the team during annual and other cycle inventory process.

Update the Property Control Department with issue voucher and receiving details.

Liaise with Suppliers, Property Control Department and all Head of Departments.

Administrative and secretarial support to the Department Director and Store In-Charge. Corporate analyzing company, engaged in market analyzing and distributing articles to various news papers / magazines including The Indian Express, the Financial Express, Gulf News (UAE), Amar Ujala Karobar (Hindi), etc.

Key Responsibilities

Manage and maintain the database update everyday with the data received from various sources including Stock Exchange.

Administrative and secretarial support to the Senior Columnist and Managing Director.

Generate the required reports from the database to support the articles.

Support and solve the problems for the data entry operators. EDUCATION QUALIFICATIONS & CERTIFICATES

Passed “Certified International Supply Chain Professional (CISCP)” certificate course in January 2018 from Blue Ocean Management Training Institute, UAE.

Department Secretary / Clerk Feb 1999 – July 2007 Al Ain Hospital (Jimmi Hospital)

Database Administrator Dec 1995 – August 1998

INVESTAR, Mumbai

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Qualification Major Subject

Year of

Passing

% of Marks Board / University

Graduate - Bachelor in

Science (B. Sc.)

Computer Science

and Maths

1992 – 1995 63%

Manonmaniam

Sundaranar University,

Tamil Nadu, India

Higher Secondary School

(H. Sc.)

Maths & Science 1990 – 1992 77%

State Secondary Board,

Tamil Nadu, India

Secondary School (SSLC) -- 1990 89%

State Board, Tamil

Nadu, India

M.B.A

(Distance Education)

Incomplete / On-Going

Hospital

Management

On-going --

Bharathiar University,

Tamil Nadu, India

COMPUTER SKILLS & OTHER CERTIFICATES

Office Packages : Microsoft Office (Word, Excel, Power Point), MS-Outlook, MS-Access, MS-Visio.

Other Softwares : Lawson, Tableau, Attainia Advanced, GE AssetPlus, Knowledge in Oracle Financial, SharePoint and SAP.

Database & Programming : Knowledge in Foxpro 2.5 and Visual Basic.

Excellent English Typing Speed of 60 to 70 WPM.

Passed Tamil Nadu State (India) Senior Level Technical Exam in English Typing. LANGUAGE SKILLS

English : Professional Working Proficiency

Tamil : Native

Arabic : Speak & basic knowledge in Reading

Hindi & Malayalam : Speak

PERSONAL PROFILE

Passport Number : S 0800494

Nationality : Indian

Date of Birth : 27-05-1975

Gender : Male

Marital Status : Married

Visa Status : Employment Visa – Transferrable

Holder of valid Light Vehicle Driving License issued in Abu Dhabi on 17th April 2011. REFERENCE: Available upon request.

I hereby certify that the above written particulars are true and correct to the best of my knowledge and belief.

SIVARAJ PITCHAIPAZHAM

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