Manager Personal Assistant

MARIA DELIA R. DEODOR

Jumeirah *, Dubai U.A.E. ********@*****.*** Cell: +971*********

Objectives:

Seeking a position to utilize my skills and abilities in the Industry, a job where growth prospects are unlimited and individuality is recognized by work, and to achieve professional satisfaction by enhancing my skills through continuous learning whilst meeting higher responsibilities and involving in competent work areas. SKILLS:

Knowledge of Microsoft Word Typing/ Encoding

Excel Spreadsheet Auto Cad

Power Point Presentation Solid Edge V19

Programming for CNC Punching Machine (Lantek Software) ACCOMPLISHMENTS:

HR & Admin and Finance at Emerald Solutions LLC, where my main responsibility is monitoring time sheets, staff utilization, leave calendar, payroll, cash flow, petty cash, invoicing, VAT, payables & receivables. (2017- till present)

Administration Clerk at Novablue Industries where I am liable for all important company documents and to coordinate in achieving the desirable task that suite in all sides; sales, production, accounts and most important complying commitment to customer. (2011-2017)

Team leader of the delivery group at KCC Mall of GENSAN, where important duty is supervising my team to rendered a high quality service to attain customer's satisfaction. (2009-2011)

Personal Assistant and at the same time One of the member of (Copra Quality Improvement Process) CQIP TEAM at Cargill Philippines Inc. where main responsibility is to elaborate the actual usage procedure of the new improvise device to be used to improve the product. (2004-2009)

A working student as Receptionist/Secretary in Alkam Reflexology Centre which contribute an enormous training ground for my job. (2000-2005)

WORK EXPERIENCED:

Emerald Solutions LLC – Dubai, Sidra Tower Al Sofouh 1 Administration & Finance – Aug. 2017 – till present Responsibilities:

(A) HR & Admin

Responsible for circulating all the memos & notices inside the office.

Sustaining the attendance record of all the staff.

Monitor the monthly time sheet for utilization records of every staff.

Maintaining the leave calendar record for all staff to avoid leave schedule conflict.

Maintaining the personal files of every staff.

Keep track & maintain all the record for company’s renewals matter.

Full responsible of all the important documents of the company.

Monitor the necessity in the company that needs to be acquired.

Performing and responsible to take note for all the discussion during minutes of meeting.

Responsible to issue all correspondence letters that instructed by the management.

Involved in screening all the applicants email and deputize for the manager to select aspiring candidates.

Arrange the interview schedule for all shortlisted applicants, which is bound until the hiring process is over.

Preparing and organizing company party or any occasions as required by the management.

Involve in evaluating the workers performance for giving a token of appreciation and a chance for increment.

Type confidential documents and all correspondents that the company required.

Provide assistance to staff with administrative duties as needed.

Receiving and responding into emails and phone calls.

Maintain records and entire filling system.

(B) Finance

Closely work with the CFO for all finance related task.

Making invoices, receipts, vouchers, credit note, payroll and salary slip.

Compelling and full responsible for petty cash, all payments, all expenses and cash flows.

Bank reconciliation, bank SOA, and liquidation is also been carefully handled and monitored.

Responsible to contact vendors and clients for sorting and to settle issues.

Informing vendors and employees for payment and salary transfer.

Maintaining record for daily, weekly and monthly incoming and outgoing funds.

As the new rules in UAE implementing VAT this is also been covered in my responsibilities.

Novablue Industries – Dubai, Jebel Ali Ind. 3

Follow-up Clerk – Sept. 2011 – Jan. 2017

Responsibilities:

(A) HR & Admin

Responsible for circulating all the memos & notices inside the office & in the factory.

Sustaining the attendance record of all the staff & workers.

Keep track & maintain all the record for company’s renewals matter.

Full responsible of all the important documents of the company.

Monitor the necessity in the company that needs to be acquired.

Performing and responsible to take note for all the discussion during minutes of meeting.

Responsible to issue all correspondence letters that instructed by the management.

Coordinates with department personnel to discuss needed changes to expedite progressive work.

Involved in screening all the applicants email and deputize for the manager to select aspiring candidates.

Arrange the interview schedule for all shortlisted applicants, which is bound until the hiring process is over.

Preparing and organizing company party or any occasions as required by the management.

Involve in evaluating the workers performance for giving a token of appreciation and a chance for increment.

(B) Sales Coordinator

Receive and check customer’s LPO to generate work order for production.

Counter checks the price and items description as per quotation provide.

Liable to notify the customers if their LPO’s have any amendments or interruption.

Accountable to comply all necessary data and supporting documents needed for delivery.

Provide delivery schedule for customer’s LPO in accordance to production and sales convenience schedule.

Monitor all deliveries are accurately done and also the sales invoices and DO are acknowledge and received.

Maintain a record of all undelivered and cash accumulating order to be prioritize.

Monitor the customer payment issue with the accounts for safe releasing of order.

Responsible to inform the accounts for issuing credit note and changes due to discounts.

Responsible to issue statistical information; MTC, Calculation Analysis, Test Reports & certificates as requested.

Attend and check client’s inquiries through emails, fax, calls and sometimes walk in.

Provide and send quotation corresponding to all the inquiries.

Maintain a record of all send quotation for sales forecasting purpose.

Provide submittals or pre-qualification documents for projects and new clients.

Keep update and maintain records of production flow of work for reporting purposes.

Keep track of the entire customer’s close LPO to go ahead for the payment collections.

(C) Document Controller

Responsible for all the important documents of the company.

Maintain and files all the documents from inquiry to quotations.

Maintain and files all the documents from LPO to sales order forms.

Receive and files sales invoices and DO to be able to monitor the delivery and close orders.

Responsible to settle and trace all delivery issue like return goods and incomplete delivery.

Receive and files purchase invoices and DO to be able to monitor all purchase items are obtain.

Responsible in monitoring received goods by variety, quality and quantity.

Maintain and keep record of all received goods into the stock list.

Keep record of all MDR and finish goods to monitor ex-stocks availability.

Make sure that all important documents, certificates and approvals are up to date and easy to trace.

All documents need to be enter into the system or record should be done immediately for an accurate report.

All documents must be file precisely by category or documentary coding.

KCC Mall – Philippines, General Santos City

Warehouse Staff – Oct. 2009 – March 2011

Responsibilities:

(A) Dispatch Checker

Dealing and processing customer orders, controlling and ensuring orders are release on time.

Monitoring and making sure orders are ready and accessible to fulfill and deal problems as they arise.

Preparing orders in releasing area and set it all to forward to the customers.

Double check, inspects, count and validates the orders before handling it to the customers.

Assist customers in checking their order and make sure that goods are correctly serve and forwarded.

Make sure that checker and customer signatures are indicated in the order receipt in every transaction.

(B) Delivery Checker

Dealing and processing customer orders.

Checking and ensuring that all the goods are correct before packing it.

Arrange all the packed goods by destination in order to make it easy to unload during delivery.

Ensuring all the goods that are needed are already for loading.

Make sure that the quantities of each customer orders are complete to avoid discrepancies.

Initiates order or command your team to be careful in loading and unloading the goods.

Manage or act as the leader of the delivery team and act as a supervisor, this include supervising the team in initiating their proper works to attain customer satisfaction.

Assisting the customer in checking their goods and monitor all customer orders are delivered.

Deals problems as they arise or coordinates directly to the office if there problems that are need to be settled.

Make sure the checker and the customer signatures are indicated in the order receipt in every transaction.

(C) Delivery Collector

In-charge in collecting the delivery payment and make sure that all are collected.

Checking the collected payment to avoid fake money and to make sure that the amount to be collected are same with the amount of money receive.

Segregate the collected payments of every customer and make sure that it was set aside individually.

Breaking down the money from big to small denomination to make it easy during remitting the cash.

Remit all the money that been collected.

Cargill Philippines Inc. – Philippines, General Santos City Secretary/Personal Assistant (OJT) – March 2004 – Sept. 2009 Responsibilities:

Maintain the neatness and cleanliness of the office.

Arrange and organize all the incoming and outgoing documents.

Make sure that all documents for signatory are forwarded to the manager to be sign.

Make sure that all the documents to be sign and needed to be approved are done on an exact time.

Assisting the manager in preparing the documents, manual copy and visual aid for presentation.

Making PowerPoint presentation like strategic planning for our product improvement.

Creating email for meeting confirmation and appointment and some receptive email for specific client.

Performing and responsible to take note for all the discussion during minutes of meeting.

Maintaining to do list record of important appointments, meetings, events and business travels.

Prepare all the important travelling documents for business trip meetings to the extent of arranging flight and hotel booking without conflicting any courses from the book planner or to do list record.

Handling a full responsibility of one of our project focusing on the improvement of our product.

Liaising with team, suppliers and clients mainly for the project that within my direction.

Responsible for accounting of our transport, accommodation and all expenses related to work and projects.

Take charge and contribute to search additional data that the manager needed.

Update and inform the manager all activities and schedules from emails, reminders, faxes and including invitations and phone calls.

Alkam Reflexology Centre – Philippines, General Santos City Receptionist/Secretary – May 2000 – Oct. 2005

Responsibilities:

Attending all incoming calls, faxes and emails and office filling.

Entertain all the clients while they are waiting for their appointment.

Responsible to forward the calls to the concern person that the callers ask for.

Make sure to note down all the inquiry and demand of the callers if ever the concern person is not around.

Make sure to book the clients request and check the requested staff availability.

Initiate to do outgoing faxes, emails and calls to a particular person, company or contacts.

Receive all incoming faxes and liable to hand over it to the concern person.

Accountable in receiving all courier and forward it to the concern person.

Doing the emailing, making letters that the firm request to do so.

Responsible to update all the staff for a scheduled meeting or any events of the firm.

Maintaining the attendance record and the daily service rendered of every staff.

Check and do the inventory to keep track of the firm necessity.

Responsible to post all memorandum impost by the management.

Initiating the customer satisfaction survey after the session for the improvement for our services.

Giving advice and helpful information for the welfare of the clients. EDUCATION:

Bachelor of Science: Agricultural Business Management (4th Year College Undergraduate) Mindanao State University: Fatima Uhaw, General Santos City, Philippines CERTIFICATION/SEMINARS:

Entrepreneurship Training Seminar - January 13, 2005

Business Planning Seminar - January 06, 2005

Leadership Training Seminar - December 16, 2004

PERSONAL INFORMATION:

Date of Birth: April 7 1982

Nationality: Filipino

Civil Status: Single

Religion: Seventh Day Adventist

Passport: EB8584982

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