Project Manager

Allison Wan

***** ********* *** ** #**, Seattle, WA 98125 * *************@*****.*** * https://www.linkedin.com/in/allisonwan/ * 415-***-****

PROFESSIONAL EXPERIENCE

OFFICE MANAGER/PROGRAM ASSISTANT

Rainier Scholars - Seattle, WA – Nov 2019 – Present

Manages and creates a more streamlined process for staff on-boarding and off-boarding

Plan and organize logistics including facilities, transportation, materials, food and communication for various educational program retreats, workshops, and events throughout the year

Coordinate enrollment paperwork, travel and communications for various program activities

Recruit students for activities; notify families via multiple communication platforms about program events, announcements and reminders

Collaborate with Directors and staff to ensure students & families receive high quality services and support

Serve as liaison with building management, tech support and school partnerships

Greet visitors, providing them with assistance and troubleshooting as needed

Monitor and maintain office supplies inventory, various organization email inboxes, and the main phone line

CATALYST WORKPLACE ACTIVATION

Associate Project Manager - Seattle, WA – Nov 2017 – Nov 2019

Planned and orchestrated the execution of office space (24,000 sq. ft.) reconfigurations for Amazon’s Bellevue location

Conducted thorough analyses of project scope and directs all implementation logistics for trades, subcontractors and client

Verified CAD drawings to develop scope of work and installation requirements ensuring all requests adhere to client’s code and standard

Managed client’s product inventory and storage updates

Responsible for team’s invoicing process, sales reports, calendar updates, and project budget tracking

Handled confidential background checks and on-boarding of subcontractors

Facilitated and maintained project schedules, client deliverables, RFQ pricing, invoicing, and order management

Interfaced with clients, designers, contractors and facilities management

Point of contact for project team and on-site crews with expertise in resolving issues and providing solutions concerning scope of

work

Managed up to 30-40 project requests at a given time while meeting Amazon’s tight deadlines and standards

Provided timely communication and feedback to internal and external stakeholders

TWO (ONE WORKPLACE LLC)

Client Experience Associate – San Francisco, CA - Jul 2016 – Jun 2017

Worked with Client Experience Managers (CEM) by participating in all aspects of pre and post sales functions

Sole associate to work with the Senior Creative Specialist to launch TWO's 2Decor service. Completed the first decor projects for 2Decor clients. (i.e. Sutter Health, Greenhouse)

Managed team's monthly expenses for client orders

Assisted with product research, pricing, and lead-time information

Developed relationships with various furniture vendors and representatives

Owned direct communication and information dissemination to clients, vendors, designers, installers, and project managers

Created sales quotes and ensured accuracy of orders by processing vendor acknowledgments, verifying costs, and delivery dates

Understands how to utilize and navigate an inventory management and sales processing system

Coordinated receipt, delivery, and installation of products and services

Assisted CEMs during pre-project phase with the execution of bid requests, budgets, validation packages, status reports, and client deliverables

EDUCATION

SANTA CLARA UNIVERSITY

Bachelor of Science in Marketing, May 2016

ADDITIONAL SKILLS & CERTIFICATIONS

* Proficient in Microsoft Office Suite & GSuite * Hootsuite * Solomon Coyle Project Management Certification

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