Executive Assistant Accounting

DIANA CORTEZ

**** ****** ******, ***** ** ***** adfy65@r.postjobfree.com

Cell Phone (908) – 242-8374 Home Phone 908-***-**** SUMMARY:

Highly motivated, detail oriented bilingual executive assistant operational experience, self- starter with strong word processing and spreadsheet skills. Works well in a team or independently, is flexible and has the ability to prioritize, multitask and organize work in a fast paced environment. Experienced in supporting the highest executive level. Experienced with banking recordkeeping and finance administration. Strong interpersonal skills and ability to exercise both discretion and sound judgment are required. Professional hardworking Deposit Operations Proof and Adjustment Specialist with over 10 years experience of providing customer service and support. Strong analytical skills, self motivated, decisive: always sees task to completion.

SKILLS:

Advanced Knowledge of Microsoft Word 10, Excel 10, Power Point, Microsoft Publisher, Microsoft Outlook, Microsoft Schedule, Microsoft Works, Smart Draw 6, Internet Explorer, MGI Photo Suite III, Photoshop, Adobe Illustrator, QuickBooks Premier, SharePoint, 360, Sales Force, FCRM, Concur. Type 60 wpm. Excellent calendar management skills, Good accounting skills. Strong project management program skills

EXPERIENCE:

Investors Bank-Iselin, NJ 4/2015 – 11/2019

Deposit Operations and Proof Adjustment Specialist

FCRM (Fiserv) helping Fraud and Loss Prevention Department with the Fraud alerts accounts

RDC (remote deposit capture review)

Reconcile General Ledger accounts proofs Backup Withholding

Reconcile Federal Reserve Adjustment GL as a backup

Reconcile Garda Cash Vault General Ledgers accounts proofs

Reconcile Garda General Ledgers and Garda General Ledger Customers.

Daily Deposit Operations Branch proof utilizing Excel and other programs.

Fraud Guard Verification (High Dollars, Dual Signatures, All Customers and HELOC) utilizing the Fiserv Fraud Guard online system and other programs.

Positive on Proof Sheet, Adjustments, researching and correcting Deposit errors in customer’s accounts, or errors generated by the system or branches staff.

Accounts Research per customer request utilizing Sales Force, 360 View Production, Aperio Nautilus, Fiserv and CWS.

Responsible for providing back up to other Bank Operations Specialists as requested by the manager

Responsible for reviewing fraud trends and assisting fraud team on new rules and fraud

mitigation tactics to use

Review compliance signatures from customers verify the signatures in the record database and identify the rejected responses to letter and signature comparisons and initiate investigations on the processes to identify any need actions. Union Center National Bank– Union, NJ

Executive Assistant – General Services/Operations Specialist 1/2000 – 8/2014 Provided full administrative support to the operations and finance Senior Vice Presidents including correspondence, screening phone calls, creating management report, organizing files systems as well as administrative duties. Performs a variety of accounting functions by keeping records of financial transactions.

Typed daily correspondence and filed; (including memos, faxes, letters, emails, slides, Spreadsheets), and general administrative support

Prepared invoices and purchases orders for A/P and A/R

Software supported to three departments when they needed, training employees in Office software programs.

Prepared General Ledger account proofs utilizing light accounting.

Prepared monthly, quarterly and Year-end reports,

Maintained SVP calendar – planned and scheduled meetings, teleconferences and travel arrangements for three Seniors Officers.

Developed spreadsheets for Rental Security customers.

Organized and maintain the record retention files spreadsheets up to date.

Prepared monthly bank reconciliations, and reviewed various G/L accounts identifying issues

Helped with different new products offer to customers.

Prepared reports for OCE and audit department.

Organized, copied and distributed special reports for the Senior Management Meetings

Establishing and implementing processes for the administrative support of the Operations and Finance Seniors Vice Presidents, managing calls, calendar management, travel arrangements, expense reporting, document approval processing.

Updated Disclosures for Legal and Finance Department.

Filed all kind of documents included legal documents

Prepared daily Banking Proofs utilizing Microsoft Excel a plus

Typed department reports, including monthly, quarterly and annual.

Overall Monthly GL proofs, DDA proof, SAV proof, COD proofs and Loan proofs (HELOC, Home Mortgage, Installment, Commercial proofs, Deferred Loan Cost and Deferred Loan Fees proof), utilizing Excel, Fiserv – FIS Systems.

Coordinated mass mailings projects for three departments (meetings, seminars include budget preparation, etc.)

Organized and maintained log of Record Retention and Destruction files for three departments.

Recreated and corrected customers statements saving time and additional expenses

Prepared monthly invoices to be given to Accounts payable Department

Created computer spreadsheets proofs for three different departments

Assisted three departments on a daily basis with researching and resolving various transactions problems.

Created master escrow accounts and individual tenant security accounts, performed service and maintenance on accounts, conducted analysis and act as the point of contact for internal customers,

Updated Rental Security Spreadsheets for more than a dozen condominiums

Assisted Customer Service by acting as a translator for Spanish speaking customers. EDUCATION AND EXPERIENCE:

Business Accounting Technician – Union County College, Elizabeth, NJ American Banking School – Westfield NJ Principles of Banking Business, Accounting I and Accounting II.

Business and Secretarial Science – Graduated - Union County College, Elizabeth, NJ Computer Science – Two Semesters - Kean College, Union NJ Bachelor’s degree in Political Science - Villarreal University, Peru (Completed)

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