Executive Assistant Personal

Geetu Madan

**********@**********.*** Mobile : 987-***-****

Summary

Smart, dynamic, result oriented professional having rich experience of 12 years in co-ordinating and managing organization’s activities.

Professional Experience

Worked as Part Time Executive Assistant to Mr. S.S.H. Rehman (Retired Executive Director of ITC, Board of Director at Max Healthcare)

Nov ‘2011 - Dec ‘2013

Red Fort Capital Advisors Pvt Ltd, New Delhi

March’09 – March’10

Red Fort Capital is a leading, international real estate private equity fund with an allocation of over $400 Million to the Indian Real Estate Market.

Role: Office Secretary to Investment Director and CFO

Job Responsibilities

Co-ordinate efficiently and systematically the day-to-day functioning of the Director and CFO.

Calendar Management such as follow-ups/reminders, keeping track of schedules / appointments of the COO.

Coordinating with Travel Agents and flawlessly organizing Travel and Hotel Bookings etc.

Internal and external coordination / liaison

Periodic Interaction with the heads of various departments, collection of information.

Constant follow ups with different departments and communicating with them on behalf of the Director.

Preparing Presentations, Monthly reports for Director and any other work assigned by Director.

Correspondence and Documentation

Drafts correspondence and administers mail & follow ups as required

Establishes and maintains the filing system of relevant documents

Others

Preparing business claim vouchers and following up with accounts section for payments.

Follow up of reimbursement and credit card, mobile bill & other payments

Screening visitors and phone calls and updating contacts regularly.

Develop and maintain excellent rapport with Team and co-workers.

Fortis Escorts Hospital, New Delhi

May ’07 – Feb ‘08

Role: Executive Assistant to Dr. Upendra Kaul, Executive Director (Cardiology),

Independently handing the Director’s office.

Independently handling the OPD.

Resolving all the queries of the patients / attendants and ensuring smooth and comfortable stay.

Independently handling correspondence with Patients and Physicians

Worked as Secretary to Dr. Naresh Trehan, Executive Director, Escorts Heart Institute for a Project for one month contract (Feb ’07)

Assisted in organizing his daughter’s wedding in Goa.

Max Devki Devi Heart & Vascular Institute

Max Heart & Vascular Institute is a state of the art 220 bedded Heart & Vascular Hospital. It is equipped with the latest state of art Cardiac Cath Labs and non-invasive echo-cardiology including 3 dimensional echo and cardiac surgery facilities.

Dec ’04 – Oct ‘06

Role: Secretary to Dr. Praveen Chandra, Director-Cath Lab & MI Services

Job Functions:

Independently handing the Director’s office.

Independently handling the OPD.

Networking with doctors at conferences /seminars and building new channels of patient inflow.

Building referral doctors databank. Maintaining the same & coordinating with Referral Doctors for sourcing the patients.

Organizing the national / international Conferences.

Organizing Free Heart Camps (International / National)

Coordinating for Mktg. Activities and Implementing Mktg. Strategies.

Generating Cath lab MIS of Cases and maintaining a trend sheet.

Resolving all the queries of the patients / attendants and ensuring smooth and comfortable stay.

Independently handling correspondence with Patients and Physicians

Key Achievements:

Increase in cath lab cases from 15 per month to 200 per month.

Single handedly organized 2nd AMI international conference at Marriot Hotel.

Single handedly organized a free heart camp at Kabul, Afghanistan.

Incepted a system of updating the referral doctors on new developments in cardiac field by sending articles & Creating awareness on new technologies by sending them product guides.

Indraprastha Apollo Hospitals, New Delhi

Aug ’04 – Dec ‘04

Role: Assistant to Dr. B. N. Das, Chief Cardiac Surgeon

M/S ENEXCO TEKNOLOGIES INDIA LTD.

May 1998 – July ‘04

Role: Personal Assistant to Vice President

Role Responsibilites:

Assisting President in performing day to day functions efficiently

Coordinating and fixing appointments.

Prioritizing incoming correspondence, including letters, and emails and filter letter requests for appointments and arrange internal and external meetings and conferences.

Office Management including drafing letters, follow-up / reminders and keeping track of schedules / appointments.

Responsible for managing travel arrangements of the Director.

Education

PG Diploma in Health Care Management,Symbiosis Distance Learning Programme 2007 Management Diploma from All India Management Association 2004

Secretarial Practice Course from South Delhi Polytechnic for Women 1999

Bachelors of Commerce, University of Delhi 1999

Personal Information

Date of Birth : 16th August, 1979

Address : Madhur Jeevan Apptt, Sector-10, Dwarka, N. Delhi

Marital Status : Married (two children)

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