Document Control Project

Summary of Qualifications

Award winning Business Technologist with Aeronautical and Oil and Gas background, supporting the testing, provisioning, deploying, and maintenance of information management systems in an engineering environment. Leader with strong organizational and methodical aptitude with an innate ability to analyze, coordinate, and synthesize data. Resourceful and creative; enjoys challenges and overcoming obstacles. Interpret complex processes and initiate the development and integration of technological enhancements to achieve document management improvements. Strengthen and coach project personnel to support development, management and administration of project and customer expectations.

Core Competencies

Electronic Document Management System

Innovative Problem Resolution

Word Processing

Management Improvements

Database Management

Expedition of Vendor Data

Multi-Project Coordination

Corporate Audits

Project Life Cycle Process

Integrated Teams Training

Document Platform Testing

Technological Enhancements

Batch Uploading

Construction Packaging

Continuous Process Improvement

Department Organization

Desktop Publishing

Web Page Design

Risk Assessment & Mitigation

Team Lead/Management

Business Communication

Graphic Development

Spreadsheet Analysis

Quality Assurance

Trouble-Shooting

Meeting Coordinator

Liaison

Accountable/Dependable

Experience

1/2019 – 4/2020 Mott MacDonald, Pearland, TX

Specialist V - Senior Document Controller

Gator Express Pipeline, LA - Venture Global LNG: Document Controls Specialist on 27 miles of natural gas pipeline that will delivery 3800 million cubic feet of natural gas daily. Responsibilities include data/document management, team coordination/correspondence, managed invoices/purchase orders, tracking action items and deliverables, maintaining risk register, participated in internal and external project meetings, establishing filing procedures and document organization.

Whistler Pipeline, TX - WhiteWater Midstream: Document Controls Specialist on 512 miles of natural gas pipeline in TX (450 miles of 42-inch mainline plus laterals). Responsibilities include data/document management, team coordination/correspondence, managed invoices/purchase orders, issuing transmittals, maintaining transmittal log, tracking action items and cross-referenced engineering deliverables, maintaining risk register, participated in internal and external project meetings, establishing filing procedures and document organization.

BANGL Pipeline, TX - WhiteWater Midstream: Document Controls Specialist on early stages of project consisting of 635 miles of 24-inch natural gas liquid pipeline and pump stations in TX. Responsible for data/document management of Right-of-Way (ROW) and survey documentation, including parcel tracts, line lists, APNs, vesting deeds, survey permission forms, titles, record lines for abstractors, tax cards, acquisitions, and other related documentation. Performed QA/QC and coordinated with project team and stakeholders.

Tornado Lateral, TX - WhiteWater Midstream: Document Controls Specialist on 20 miles of 10-inch natural gas liquid pipeline and interconnects in TX. Responsible for data/document management of project documentation,

QA/QC and correspondence with team members.

LEAP Pipeline Project, LA - Momentum Midstream: Document Controls Specialist for project consisting of 150 miles of 36-inch natural gas midstream pipeline and facilities in LA. Responsible for organizing and implementing procedures for data/document management for Right-of-Way (ROW)/SmartInsights and survey documentation, including parcel tracts, line lists, APNs, vesting deeds, limited title certificates, survey permission forms, titles, record lines for abstractors, tax cards, acquisitions, and other related documentation. Performed QA/QC and coordinated with client, project team and stakeholders.

8/2018 – 10/2018 Statistics & Control Incorporation, Katy, TX

Technical Analyst and Document Control Coordinator Lead - Automation Moderation Program - Andeavor

Scheduled Skype meeting time and dates with clients and management

Updated AMP organization charts per project manager in Visio

Processed and organized meeting platform from start to finish

Kept track of project decision and action items that needed to be completed

Weekly notification sent out to employees regarding project meetings and attendance

Tracked and logged employee location along with client laptops and Andeavor computers

Sent Invoices and Timesheets out for approval/signature and stored files in SharePoint

Managed interviews and conducted onboarding training for all new employees

Implemented a review system using DDMs (Document Distribution Matrix) codes that correspond with using the correct discipling and document doc type.

Managed the AMP - Andeavor Document Control Library using SharePoint and created the document control process.

Set up two different Client Library Sites which include nine different refineries: Kenia, Gallop, Salt Lake City, Dickinson, El Paso, Los Angeles, Martinez, Anacortes, and Mandan

Created a Project Log and SharePoint Libraries that contains document attributes along with organizing and maintaining a file structure with multiple units.

Expedited reviews and the approval status to certify all documentation was handled/returned before the required scheduled or contractual due dates.

Developed and maintained the Project TeamView site’s.

Constructed feedback from out of state refineries and their MPO (Major Project Office) Document Control Manager.

Established AMP Global and private sites that include special permission due to employment title and duties.

Served as the primary contact for all administration and document control questions and answers.

Ensured that all records are secured and retrievable per the Enterprise Retention and Classification Schedule.

Interfaced closely with all Project Engineers and Sub Contractors to secure Quality Control.

11/2015 – 5/2018 Taylor & Hill Engineering, Texas City, TX

Project Information Management Administrator (System Support) – GBR Major Project Group (MPO) - Marathon Client

Devised and implemented a review system using Abode Acrobat IX Pro along with Frameworks that interacts with all responsible engineers to calibrate and comment within a procedure or drawing.

Managed the Projects Document Control Group with applying and creating the document control process.

Integrated and Migrated client’s documentation into an EDMS (Electronic Document Management System).

Trained and educated all new employees at the GBR Major Project Group with an onboarding process that includes a comprehensive list of their duties and responsibilities.

Created several Capital Project Logs that contains document attributes along with organizing and maintaining a file structure for the following Major Projects: STAR, SWO, WWTP, SRU, TIER3 ULSG and multiple units.

Established and developed the Project Document Distribution Matrix (DDM) for all Projects.

Expedited reviews and the approval status to certify all documentation was handled/returned before the required scheduled or contractual due dates.

Developed and maintained the Project TeamView site.

Served as the primary contact for all OpenText (EDMS) issues as well as distribution of documents from engineering contractors.

Ensured that all records are secured and retrievable per the Enterprise Retention and Classification Schedule.

Interfaced closely with all Project Engineers and Sub Contractors to secure Quality Control.

2/2012 – 11/2015 Jacobs Engineering, Houston, TX

Document Control Coordinator – Building and Controls Program/Small Projects Group - Marathon Client

Created and implemented a system to account for all drawings and documentation that is received from the client that facilitated the ease of percent complete for return and accountability for individual work logs.

Reduced 6 months of back log for vendor request return engineering in less than 1 month while continuing to process new vendor data requests and training new individuals to the group.

Developed an organizational process for all projects to store files by creating a folders system for each project based on their needs and set up the process in multiple platforms such as JPI (EDMS), Open Text (EDMS), etc.

Trained project management, leads, and groups of disciplines as well as document control on JPI (EDMS) and Open Text (EDMS) procedures including construction packages, JPI card design and formatting, drawing request, distribution matrices, etc.

Trouble shot software issues concerning project execution, project document register misalignment, discrepancies with Open Text (EDMS) after the transition from Documentum (EDMS), among other common issues that disciplines faces on a daily basis.

Created work instructions and handouts for training of project personnel including document control which contributed to the ease of transition during personnel handover and the conversion of Documentum (EDMS) to Open Text (EDMS).

Served as a liaison between Marathon PES (client field services) group and Jacobs to ensure communication and understanding of what changes were occurring and how to best store the information.

4/2002 – 9/2011 Bastion Technologies, Houston, TX

Documentation Computer Specialist III – Flight Planning and Procedures

Composed up to 5000+ page flight books that comprised procedures astronauts used to complete tasks while aboard the shuttle and the space station.

Created Cue Card system for special instructions needed once subjected to an emergency situation while in manned space flight.

Developed an emergency response database that allowed Astronauts to input issues and receive coded alert responses that would direct their steps to recovery of system failures of various natures.

Built technical writing templates for station and shuttle procedures used by 20+ disciplines to update their procedures every flight.

Coordinated the page change notice system to establish the ease of making changes to massive flight books without having to recompose and load the entire book.

Assisted with the installation of computer software and troubleshooting employee errors.

Integrated and Migrated flight documentation/procedures from Documentum (EDMS) to Corel X-Metal application flight specific.

5/2001 – 4/2002 Hernandez Engineering, Houston, TX

Senior Program Documentation Specialist

Provided technical support to the ISS program office for the production of visual communications materials, briefing charts, technical documentation and reports at Johnson Space Center

Coordinated and maintained the electronic integration of text, imagery files, graphics, and print-ready production for the internal organizations and departments.

Responsible for the production, assembling, organizing quality assurance and maintaining technical documentation and briefing reference materials in both paper and electronic format systems.

Distributed and reproduced classified data during numerous STS mission flights.

Education

Associate Degree Business Technology, MTI College of Business and Technology

Software Training

WordPerfect 6.0-8.0 Lotus 1-2-3 Peachtree QuickBooks Quicken Microsoft Office 97-10, (Word 97-10, PowerPoint, Excel 97-10, Access 97-10, Outlook) Corel WordPerfect Office 2000, (Quattro Pro 9, Paradox 9, Corel Presentation 9)

Corel X-Metal 4 Author Canvas 8 Adobe Acrobat 4.0-10.0 Adobe Photoshop 5.5-8.0 SharePoint 2010-2016

Microsoft Office 365 Documentum OpenText Bluebeam Visio Fieldbook (ROW/ SmartInsights) Netscape Explorer

Awards Received

IDS Superior Customer Service - Developing training materials and offering above-and-beyond customer training in specific SODF templates use

IDS Superior Achievement - Outstanding performance for the production and support of template and instructional use for PNOM FS and PNOM Generic

IDS Group Superior Achievement - Outstanding team effort resulting in successful support to multiple flight objectives:

Outstanding effort and support STS-130/20A SODF EMER and TCS books

Above-and-beyond SODF support for 1J flight requirements POC and EVA SYS

Outstanding performance for the conversion project SYS AOA and Post Insertion

MISSION OPERATION PROCEDURE AWARDS

Teamwork Between Groups - For excellent support as a member of CDPA/IPV PAT Team

One Step Beyond - Voluntarily re-learning and applying technically challenging skills for the publication

STS-212 and STS-115 FS PNOM electronic books, and always putting best foot forward and giving innovative ideas for processes and procedures

Teamwork Recognition - Outstanding support on the Generic PNOM Book

Special Contribution Recognition - Outstanding support in producing a timely and error-free ISS EVA SYS book and assisting with the development of the 1E Assembly Payloads book

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