Assistant Medical
Resume:
CURRICULUM VITAE
Personal Details:
Full Names Amitha Pillay
Identity No. 670**********
Home Address ** ******* *****, *********, *******, 4068
Marital Status Divorced
Health Excellent
Drivers License Code 8
Mobile No 079*******
Alternative No 079******* (Daughter)
Education:
I completed my matric at the Tongaat Secondary School in 1984.
Subjects:
English
Afrikaans
Geography
Biology
Typing
Accountancy
Leadership Roles:
Head Girl
Class representative and netball captain
I obtained my Natal colours in netball
Employment History
Name of Company
Omprakash Ramlakhan & Co.
Period Employed
December 1984 – February 1985
Address
Suite 3, Tongaat Arcade, Main Road Tongaat
Position Held
Junior Typist / Receptionist
Comments
Since I had just matriculated, I took on a position offered to me by Mr Ramlakhan. I was afforded the opportunity of learning the art of answering and operating a switchboard and a word processor. I gained extensive experience in collection
Reason for leaving
Re-located to Johannesburg
Employment History
Name of Company
Saunders & Norton
Period Employed
March 1985-March 1987
Address
Central Johannesburg
Position Held
Junior Legal Secretary
Nature of work performed
At Saunders and Norton, I gained extensive experience in respect of Magistrate's Court Litigation and collections. I was secretary to Mr Jeff Norton who was a partner at the time. I also gained extensive experience in respect of collections since Mr Norton’s practice primarily focussed on collections for the various banks.
My other duties included:
General office administration duties, time recording, preparing month end statements, liaising with banks and debtors on a daily basis, making sure that accounts were paid timeously.
I was also responsible for making travel arrangements both abroad and local. I attended to arrange necessary hotel accommodation.
I was also tasked with dealing with and sorting out client and debtor’s queries.
Reason for leaving
My objective was to obtain general grounding in law. I wanted to move on to be able to gain experience in all fields pertaining to law.
Reference
Mr Geoff Norton (now with Norton & Lambrianos)
Telephone number
Employment History:
Name of Company
Gerings Attorneys
Period of Employment
April 1987 – December 1993
Address
4th Floor, His Majesty’s Building, Eloff Street, Johannesburg
Position Held
Junior Secretary. I was then promoted to secretary to the CEO, Mr Stark.
Nature of work performed
At Gerings I became fully exposed to High Court and Magistrate’s Court litigation. My other duties also included drafting Lease Agreements, Shareholders’ Agreements, Cession of Trust Deeds, Loan Agreements, Sale of Land and Business Agreements, Confidentiality Agreements and various other Legal documents.
I drafted and finalised summonses and all pleadings and notices pertaining to Magistrate and Supreme Court.
My other duties included Dictaphone typing, time recording, drafting and finalising month end accounts and attending to dispatch thereof, attending to collect book debt and assuring that all book debt is collected within 60 (sixty) days, filing, upkeep of diary system and taking care of Mr Stark’s practice in his absence.
Reason for leaving
Mr Stark emigrated to Australia in November 1993
Employment History:
Name of Company
Deneys Reitz
Period of Employment
December 1993-August 1996
Address
10 Anderson Street Marshalltown
Position Held
Senior secretary to Kate Owen (Director)
Nature of work performed
Kate Owen and I ran the Human Rights department. Kate excelled in her position as a Human Rights attorney. This department sought to defend and protect indigent people, both blacks and whites. Apart from the above, Kate often rendered lengthy opinions to Rustenburg Platinum Mines Limited, Amplats, Samancor. My responsibility also included upkeep of diary system, travel arrangements (including car hire and accommodation), booking flights on the internet and through travel agencies, arranging luncheons and breakfasts with clients, preparing complex presentations and taking care of Ms Owen’s practice in her absence.
Reason for leaving
Kate relocated to Cape Town – I was offered a position in the same firm in the Insurance Litigation Department
Period of Employment
September 1996 to August 1997
Nature of work performed
I worked for Mr Patrick Bracher (Partner), Mr Donald Dinnie and Linda Geyser (Professional Assistant). Mr Bracher's practice concentrated primarily on insurance litigation while Mr Donald Dinnie's practice focussed primarily on medical malpractice. My responsibilities also included having to co-ordinate insurance and medical seminars at various medical institutions.
I am now fully acquainted with the litigation process for civil claims arising from the analysis and interpretation of insurance contracts and I also understand fully the general principles of insurance and their application
Employment History:
Name of Company
CHRIS McEWAN & Co
Period of Employment
September 1997 to 11 September 1988
Address
Saatchi & Saatchi Building, Grayston Drive, Sandton
Position Held
Senior Secretary / Paralegal
Nature of Work Performed
Supreme Court Litigation.
Sequestrations.
Liquidations.
Drafting and finalising L&D Accounts.
Matrimonial Law.
I have the ability to draft Settlement Agreements in so far as divorces are concerned. I am able to prepare divorce summonses. I was tasked with having to liaise with the family advocate. My other duties included taking minutes at meetings and dispatching same to the relevant parties. Dictaphone typing. File and diary management. Co-ordinating meetings. Arranging luncheons and breakfasts and taking care of practice in Mr McEwan’s practice in his absence.
Employment History:
Name of Company
Hofmeyr Herbstein & Gihwala Inc.
Address
6 Sandown Valley Crescent, Sandton
Position Held
Senior PA to Mr Johannes Gouws – Mr Gouws was the head of the Commercial Department as well as a member of MANCO
Nature of work performed
Dictaphone and copy typing. Complex formatting and track changes. Preparing organograms and tables. Preparing slide show presentations. Diary Management. Telephone call attendances and screening of calls. Setting up conference calls and informing all parties concerned. Administering and organising legal practice consultations. Attending to client and debtor liaison and queries. File maintenance and upkeep of filing system. Time recording and administration of fees on a daily basis. Monitoring of billing procedures which included itemised billing. Attending to drafting and finalising month end accounts and attending to dispatch. Liaising with clients regarding overdue accounts when deemed necessary. Organising local and international travel which included compete itinerary, attending to flight bookings, accommodation and car hire. Attending to arranging visas when deemed necessary. Attending register and apply for visas online. Attending to arrange necessary interviews and invitation letter for the purposes of obtaining visas.
Since Mr Gouws took up employment at another firm, I was offered a position with Mr Tony Tshivhase. He was the rain maker at Hofmeyr Herbstein & Gihwala Inc.
Employment History
Name of Company
Hofmeyr Herbstein & Gihwala Inc.
Address
6 Sandown Valley Crescent Sandown Sandton
Position Held
Senior PA – To Mr Tony Tshivhase
Nature of work performed
Commercial litigation and Tenders (primarily).
I also attended to making travel arrangements (including car hire and hotel accommodation) on the internet and through agent (business and personal), co-ordinating meetings, luncheons and breakfasts. Preparing presentations. I also took care of Mr Tshivhase’s personal matters on a large scale.
In so far as tenders were concerned, I worked independently in compiling the various documents, completing the tender documents and finalising the tender documents before the deadline. I would from time to time attend the briefings
Employment History:
Name of company
Routledge Modise (In Association with Eversheds)
Period of employment
1 August 2007 – 31 March 2009
Address
22 Fredman Drive, Sandton
Position Held
Senior PA – To Mr David Janks
Nature of Work performed
Commercial Law.
Patents.
Dispute Resolutions.
Formulation of Trusts.
Drawing Last Wills and Testaments.
Other duties
Co-ordinating meetings, luncheons and breakfasts, screening calls, connecting conference calls, presentations; attending to all client's account queries. I took control of a large Trust department out of my own initiative
Reason for Leaving
Mr Janks took up employment with Clicks in Cape Town as Legal Counsel. Unfortunately, I could not join him.
Employment History:
Name of Company
Eversheds
Period of Employment
1 April 2009 to 31 March 2011
Address
22 Fredman Drive, Sandton
Position Held
Senior Secretary – Vanessa Da Costa
Nature of work performed
Commercial Law.
Competition Law.
Litigation.
I attended to travel arrangements (business and personal). I was responsible to arrange getaways for partners. I was also tasked to attend to flight and accommodation arrangements.
I attended to the upkeep of the diary system. I drafted and finalised month end statements. I attended to time recording. I attending to taking and typing minutes for EXCO and further attending to dispatching same to the relevant parties
Reason for leaving
The team moved to Norton Rose Fullbright
Employment History:
Name of Company
Norton Rose South Africa
Period of Employment
1 April 2011 to 23 January 2013
Address
22 Fredman Drive, Sandton
POSITION HELD
Senior Personal Secretary to– Vanessa da Costa
Nature of work performed
Commercial Law.
Litigation.
Competition Law.
Matrimonial law.
Full secretarial functions including Dictaphone and copy typing.
I assisted in drafting legal and commercial documents, including:
Contracts and Agreements.
Service Level Agreements.
Heads of Agreements.
Cessions Agreements.
Service Level Agreements.
Heads of Agreements.
Confidentiality Agreements.
Shareholders’ Agreements.
Profit Sharing Agreements.
Addendum to Agreements.
Notarial Contracts.
Opinions.
Leases.
Antenuptial Contracts.
Last Wills and Testaments.
I drafted and finalised High Court and Magistrate Court summonses; summonses pertaining to matrimonial law, Settlement Agreements, Magistrate Court and High Court Notices and Pleadings, Court Orders, Warrants of Execution, Default Judgments, Affidavits, Urgent Applications and the like.
I also have clear knowledge of Mergers and Acquisitions, and Competition Law.
I have the ability to draft and finalise various Notices and Pleadings. I attended to the upkeep of files. I was responsible to time record for a team of 7 (seven) professionals (Two directors), (Three Associates) and (Two Article Clerks. I was responsible for the drafting and finalising of month end statements and the dispatch thereof and for the collection of book debt. This department generated fees in the region of between R6mil per month. I was tasked to collect the book debt within 60 days.
Reason for leaving
Ventured out on my own to pursue hairdressing and at the same time took up contract work with Paul Barnard Inc since I had plans to relocate to Durban
Paul Barnard Inc.
Paul Barnard Inc was a boutique law firm who was outsourced to Webhelp. An article clerk and I were tasked to head up the legal department at Webhelp.
I also took care of the Company’s legal compliance issues.
I was responsible for ensuring the proper compilation and timely circulation of board papers
I was responsible for the efficient administration of the company, particularly with regard to ensuring compliance with statutory and regulatory requirements and for ensuring that decisions of the board of directors are implemented
I had to ensure that the constitution is compliant with company law. I maintained statutory registers of the company and record the minutes of the company's AGM
I was responsible for organizing activities, schedules and documents on behalf of a company.
Aside from organization, I was tasked with following up certain transactions with other businesses and their partners.
I was tasked with providing directors with guidance in their duties, responsibilities and powers and make directors aware of all laws and regulations relevant to the company. This included advice on business ethics and good governance. I had to remain abreast of developments in corporate governance since it was pivotal to ensuring that the directors adhere to the highest governance standards as detailed in the second King Report (“King II”). I would also monitor international developments on corporate governance and bring these to the board’s attention where they would add value.
I prepared the schedule of board and committee meetings for the year. I also prepared the agendas for these meetings in conjunction with the chairperson and key executives. I was tasked to ensuring that the that information is dispatched timeously to all directors to enable them to prepare adequately for these meetings. I took the minutes of these meetings and ensured that they were distributed as soon as possible thereafter to aid directors in implementing the decisions.
I was tasked to ensure that the board’s policies and instructions are communicated to the relevant persons in the company and that pertinent issues from management are referred back to the board where appropriate.
I was tasked in so far as the induction process of new directors, encompassing both directors’ duties and responsibilities in general and specific matters pertaining to the company itself and the industry in which it operates were concerned.
I would provide new directors with an information pack relating to these issues.
I was tasked to identify training requirements for inexperienced directors and also ensure that there is an ongoing programme to keep directors well informed of developments in the company and in respect of matters relevant to their responsibilities generally.
I had to ensure that the directors and management operate within an authority framework approved by the board and reviewed and updated from time to time
In the event of the company not being compliant with its statutory requirements under the Companies Act and other relevant legislation, or its listings obligations, or the recommendations of King II, the duty lied upon me to raise the matter with the chairperson of the board or the chairperson of the audit committee (as appropriate).
I designed the following company policies:
Dress Code.
Health & Safety.
Drug and Alcohol Abuse.
Leave
Maternity / Paternity Leave.
Study Leave.
I also trained the staff on the basic conditions of employment and Labour.
Employment History
DURBAN
Comments
Prior to securing a job with Mooney Ford I assisted a medical doctor, Dr Neetha Dooken
Period of Employment
1 November 2015 to 30 April 2016
Nature of work performed
RAF MATTERS:
I compiled all relevant documents for onward transmission to the doctor’s attorneys.
Collections:
This entailed calling on patients in respect of outstanding medical bills.
I was responsible for making arrangements with patients in regard to outstanding medical bills. I drafted and finalised Acknowledgments of Debt. I consulted with patients in order to have the Acknowledgement of Debts signed.
I dealt with all legal matters pertaining to the practice and the Doctor’s personal matters. This entailed liaison with the doctor’s attorney on a day to day basis for progress reports on various legal matters. I managed the practice’s income and expenditure. I also managed the dispensary stock.
General Office Duties:
Patient capturing and month to month billing. Liaison with Medical Aids in so far as funds were concerned and to establish why certain claims were unpaid.
Telephone call attendances and screening calls.
The doctor often attended various seminars. In this regard I was responsible for flight and accommodation arrangements, car hire, and arranging visas.
I also assisted the doctor in respect of all her legal compliance.
I also drafted and finalised for execution purposes Letters of Appointment, Fixed Perm and Permanent contracts.
I held six monthly assessment meetings with staff members.
I designed the following policies:
Dress Code.
Health & Safety.
Drug and Alcohol Abuse.
Leave
Maternity / Paternity Leave.
Study Leave.
I also trained the staff on the basic conditions of employment and Labour.
I also attend every meeting held between client and doctor. I attended to take minutes of meeting and finalising same.
I can identify hiring needs, recruitment Plan, organizational chart and other recruitment related documents.
I conducted recruitment showing good efforts to broaden diversity.
Employment History
Name of Company
Mooney Ford & Partners
Period of Employment
01 May 2016 – 31 March 2020
Address
7th Floor, The Perm Building, 343 Anton Lembede Street, Durban Central
Position Held
Senior Secretary to Ashton Naidoo
Nature of work performed
Full secretarial function which included Dictaphone and copy typing.
I prepared and finalised commercial documents, including:
Contracts and Agreements.
Service Level Agreements.
Heads of Agreements.
Confidentiality Agreements.
I attended to the upkeep of the diary system as well as the upkeep of all files.
I took control of a large insurance practice and administered it with diligence and successfully.
I drafted release forms. I attended to having the releases signed and sent to client to commence payment to the third party.
I took care of a large practice wherein we acted as correspondent attorneys. I attended to receipt of instructions, making copies thereof, attending to serving and filing and reporting to client.
I also attended to the index and pagination of Notices and Pleadings. I attended to the service and filing of documents and having same filed in the Court file.
I was responsible in respect of time keeping. I drafted and finalised month end statements and also had to manage Ashton’s book debt.
I have the ability to take an instruction and get the file trial ready
Comments
I can safely say that, as a personal assistant/secretary, I have acquired valuable litigation and commercial skills. My job has taught a very high level of dedication, professionalism, responsibility and discipline. I have also acquired excellent typing skills. My typing speed per minute is in the region of 160w per minute. I am the ultimate multi-tasker for the brave new world. I am experienced, multifaceted and pro-active person, strong at managing, leading and facilitating people and teams. My passion for the vision at hand knows no bounds.
I have a strong ability to collect debt. Due to my expertise in doing so I was tasked by Mr Johannes Gouws at Hofmeyr Herbstein & Gihwala Inc to collect the entire company’s book debt which I did with ease. On leaving Eversheds to join Norton Rose we left a book debt of R6.5mil at Eversheds. I was tasked to collect this amount within a period of 3 (three) months which I also executed with ease. At Mooney Ford I brought in book debt of R487.000.00 in a period of about a month prior to financial year end 2016 leaving a balance owing of around R587.
I was capable of collecting book debt with ease since I built strong relationships with our various clients.
References:
Mr Tony Tshivhase 082-****-*** / 083-***-****
MR David Janks 082-***-****
Mr Ashton Naidoo 031-***-****
Mr Johannes Gouws 064808540
Mr Erik van Huyysteen 031-***-****
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