Document Control Manager

CURRICULAM – VITAE

Name : LONAPPAN

Father’s Name : ITTOOPPUNNI

Language Known : English, Hindi, Malayalam

Passport : Z5037527 Valid 25th Sep 2028 Issued from Cochin

Permanent Address/Location : VADHUKKADAN – HOUSE,

KANNIKULANGARA – P.O, IRINJALAKUDA – Via,

TRICHUR – Distt. KERALA–680 682.

Tele # 009***********

Mob Phone: 91-954*******

E-Mail: **********@*****.***

*****************@*****.**.**

LinkedIn: -linkedin.com/in/lonappan-ittooppunni-a1a93517

Last Employer : Shell Petroleum

Shell Iraq Majnoon Oil Fields, Basra, Iraq

Mob # 00946 782-***-****

Location : Basra, Iraq

Marital Status : Married

Qualification : Graduate (BA)

Diploma : HRD from National Institute Chennai.

Computer Knowledge : Info works Documentum,Citrix, Petrocept, Web EDMS,

E-room,ASSAI, EDW, ProCon, ShareCat,Live linkand ftpMicrosoft Officeword /

Excel, Internet & Intranet.

Personal Qualities& Skills

Highly organizedcompetent, conscientious, self-motivated, enthusiastic, talented, energetic, diligent, fast-paced and growth-oriented. Consistently responsible and hardworking person. Adaptable to environment and circumstances. Obedient Person and milestone achiever. Meticulous Document Controller with effective skills in implementing Document Control System for Project Management. Proficient team player and multi-tasking skills. Proficient in Computer Applications Software. establishing and maintaining effective filing and archiving system for electronic documents in accordance with company and archiving procedures. Proficient in receiving, maintaining and transmitting documents to respective departments to accelerate project implementation. Dexterity in handling project filing index, internal document distribution matrix, document preservation standards, retention schedules, inactive document inventory and disposal. Possess experience in Oil & Gas field, engineering documentation (Brown/Green Fields)Responsible in handling Engineering Drawings and Documentation. Providing necessary service supports to the construction project teams, co-ordinate & liaison information on Technical aspect such as Engineering Drawings, Specifications, Vendor’s Data Sheet, vendor’s Drawing & Vendor Spec’s, Operation Manuals & Catalogue a good understanding of document management in engineering project office. Knowledge of document management tools familiar with ISO9000 procedures demonstrates PC literary using MS Word, Excel and Web Browser. Practical experience to supporting a team of project engineers and managers. Report Project Manager and Construction Manager on the outstanding matter and submit weekly and monthly reports of the project progress on daily and weekly forecast based on documents.

Duties and Responsibilities

Managing Project official documents (including engineering/technical, correspondence, project

management - commercial, legal) generated by COMPANY and CONTRACTOR in the

Document Management System

Establishing Project Document Control process & procedures for the projects according to

project Specifications

Set up new project interface in EDMS and establish distribution matrix for review and approval

of Deliverables

Identifying and providing training needs for related IMInformation Management to IM team,projectTeam

Registration, receipt and distribution (Internal and External Transmittals) of documents, RFI,

TQs/TDRs(Technical Queries and Technical Deviation Requests) in ASSAI.

Managing company’s Electronic Document management systems, ensuring classification of

documents, checking metadata like revision number, document title, document number, status

code, issue code etc

Manage controlled transmission of information between COMPANY and CONTRACTOR

Project specific IM reporting utilizing Crystal XI & Business Objects XI

Performs QA/QC document checks and ensures all documents are signed off & distributed

according to Company procedures and standards

Adhere to and enforce company policies and procedures related to document control

Up-loading and issue of all (RFI, RTI, FCN/FCR, ISO’s, NCR, P&ID, TQ’s, Red Line / As Built Drawings) through EDMS (Electronic Documents Management System) to ASSAI / Live Links/Sharepoint &Info works - Documentum based.

Coordinates with Commissioning / Completion Team to get Red Line Drawings and transmit to originators to gets Native Files

Scanning Commissioning / Completion Dossier and upload to ASSAI Documentum / E room.

Handling Transfer Data in FTP Link – From Home office to Site & Transfer Subcontractors

Up-Loading and down loading documents to E-room for vendors and sub-contractors.

Maintaining all final Hand over documents like Manufacturing Record Book (MRB)and instruction /Operation Manual (IOM)

Preparing Transmittal for Docs. /Drawings for client approval and comments.

Bulk Printing and scanning, photocopying of documents and making spiral bindings.

Receipt and register of specifications, drawings and documents for projects.

Organized systematic Archiving of documents for easy retrieval.

Issue of documents and drawings for clients review and approval.

Follow instruction from senior staff regarding queries on Specifications,

Report to Document Lead about detail drawings & critical Items of incoming documents.

Co-ordinate with construction site for various document requirements.

Prepare and maintain drawing registers, Transmittals, Technical query,

Provide documents needed by the Project Manager, various disciplined leads.

Correspondence to clients and prepare decline letters.

Objective:

Gain good Industrial Exposures in Electronic Document Management System (EDMS) and prove myself as a Document Controller. Where I can apply, and enrich my inherent skills. Hence contribute to a high rate of personal growth as well as spell success and prosperity for my organization.

Work Experience:

Over 26 Years’ experience as Document Controller, Personnel Executive, Administration Officer and Electronic Document Management System Executive in various organizations. Attended number of Seminars and workshops conducted by various Chambers of Commerce, Productivity Council on labor matters, Training and development, document management initiatives, etc. worked in the following organizations.

Achievements: 1. Safety Leadership Workshop Certificate

2. Certificates for Completing 10 Bechtel University Course.

3. Completed more than21 six sigma courses within 3 years span of time

4. Attendanted several HSE Induction Trainings

Presently working in KBR at Majnoon Oilfield w.e.f 7th December 2019 onwards as Sr.Document Controller.

1.Shell Petroleum for their upstream project at Majnoon Oilfields at Basra Iraq, w.e.f February 2014 to August 2018 as Document Controller

2.Petrofac International Ltd., Sharjah (UAE)

First Assignment for their Project CPF 1 to 7 at Elmerk, Algeria since 20th July to 19th June 2011 as Document Controller

Second Assignment for their Project Shell Iraq Petroleum Development (SIPD) Majnoon Oilfields’ at Basra Iraq, w.e.f 20th July 2011 to January 2014 as Document Controller

3.M/s UHDE INDIA LTD (A Company of ThyssenKrupp Technologies) at their IOCL site Digboi, Assam as Documentation Executive w.e.f 09th July 2009 to 8th July 2010

4.M/s Bechtel Corporation, OGD-3 (EPC) Project at Habshan as Document Controller w.e.f. 29th June 2006 to 8th February 2009

5.M/s V.K International, Plot No.441-A, Phase IV, Udyog Vihar, Gurgaon from 12th April 2004 to 15th May 2006 as Documentation Executive (Admin).

6.M/s Black Eye Design A 100% Export Oriented Firm, from 28th September 2003 to 10th April 2004, as Supervisor HRD & Admn.

7.M/s V&S International Pvt.Ltd, from 24th August 1998 to 27th September 2003, employing more than 3000 employees as Personnel & Documentation Officer.

8.M/s Enexco Technologies India Ltd from 28th August 1989 to 10th March 1998 as Personnel Officer. A Leading Manufacturer and Supplier of Heavy Engineering Company for Cement Plant Equipment’s, collaborations with Haver & Becker Germany.

I affirm that all the information I have provided in this application (and accompanying resume) is true, correct, and complete, to the best of my knowledge.

(LONAPPAN ITTOOPPUNNI)

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