Executive Assistant Office

RESUME

Name : Wilson Tharakan

Fathers Name : Shri. K.C. Tharakan

Martial Status : Married

Present Address : House No. 201, Block No.15

N.R. Complex

Srinivaspuri

New Delhi - 110 065, India

Mob. 986-***-****

E-mail: ******.***@*****.***

Qualification (Academic) : B.Com from Kerala University

Highlights:

An experienced Executive Assistant providing Administrative and Business support to the senior executives.

A motivated self-starter, able to quickly grasp issues and attend to details.

July 2015

Present

Working with Goyal Group as an Executive Assistant to MD from July 2015. The Co. manufactures Industrial Gases, Process Gases, Shielding Gases and Specialty Gases.

Job responsibilities:

Provide high level administrative support that involves preparing reports, scheduling meetings, planning business trips, managing information by the Managing Director

Support the MD in the preparation of all documentation required for key decision making as required.

Handling of confidential information which requires discretion and diplomacy.

Draft or edit correspondence including memoranda, organisational reporting and other documents.

Support by assisting with incoming calls, emails, and time requests, and prepare appropriate responses or follow-up tasks

Collect/ Collate analytical data from within the business and creating reports which would be presented to senior Management team.

Other administrative tasks and documentation including credit card reports and monthly expense reports

Coordinate travel arrangements, process monthly travel expense report.

Establish effective working relationships with the leadership team and individuals or teams to complete work assignments and ensure that critical deadlines are met and works are completed.

Renewal of Membership of various organizations.

Submission of all major financial expenses of the HO as well as branch for approval.

Feb 2009

Jun. 2015

Worked with CIRC as an Office Secretary, an NGO which has been set up to become a knowledge driven center of excellence in the field of regulation and competition. The Institute focuses on three sub-areas, namely economic regulation, competition law & policy and commercial diplomacy.

Job responsibilities:

Provide administrative & business support to the Chief Operating Officer

Travel Arrangements - coordinating with travel agents for booking tickets, looking after the documentations

Handle secretarial responsibilities

Organize meetings, seminars, workshops and prepare documentation for the events

Handle logistics for all events and workshops

Other administrative functions:

Time Office Management : Leave and attendance record, Maintenance of Personal Files

Recruitment: Sourcing profiles, initial screening, scheduling interviews,

issuing of employment contracts

Arrange periodic meetings of the Managing Committee and Governing Council. Prepares agenda and other meeting materials for the MC/GC.

Circulate notices, agenda, minutes, to MC/GC members

Overall assistance to the organization in planning, execution and implementation of policies and procedures, various long term and short term programmes, workshops and seminars being organized by the Institute

Organise and maintain files and filing as required.

Maintains of Asset Register/Stock Register

Handling Petty Cash Management & Cash Book

Arrange administrative and logistic arrangement of meetings, workshops.

Travel arrangements and payment settlement

Procurement of all requisitioned items/services as per procurement policy

Coordinate with various vendors to ensure smooth functioning of all office equipment.

Maintain customer data management systems

November 2004 to Jan 2009

Worked with Kluber Lubrication India Pvt. Ltd., New Delhi as Sr. Secretary. Kluber Lubrication is a German Multinational Company into specialty lubricants business with global presence.

November 1996 to Nov. 2004

Worked with PRS Technologies Pvt. Ltd. as a Sr. Secretary to the General Manager (North). PRS Technologies Pvt. Ltd., a Food Processing technology division of PRS Group, providing complete Project Technology in Food Processing sector.

(WILSON THARAKAN)

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