Executive Assistant Office

Profile

Experienced Executive Assistance to senior management of

renowned organisations with day to day activities and other

business functions.

Experience

Distribution Logistics Infrastructure Pvt.Ltd. — 2012 - 2020

DLI is a well known Logistics Company and having a Category-1 licence to

run container trains on PAN India basis.

• Secretarial assistance to MD, including routine correspondence, fixing

appointments, dictation, etc.

• Calendar Management, arranging video & audio conferencing with external

and internal stakeholders

• Travel arrangements (domestic and international) hotel bookings and logistics

for top executives of the Company

• Making Conference arrangements, organising official internal and external

meetings

• Preparation of Minutes of the meeting

• Verification of bills/invoices of vendors for processing of payment

• Other miscellaneous duties assigned by MD from time to time

Jaquar & Company Ltd. — 2009-2012

Jaquar & Company Ltd. is a renowned manufacturer of high quality

complete Bathing Solutions for inspired living

• Secretarial assistance to Business Head & DGM (Sourcing), including routine

correspondence, fixing appointments, arranging meetings, etc.

• Preparation of MIS Reports related to Imports

Maintaining filing system

• Follow-up/Co-ordination with vendors/suppliers for obtaining quotations,

placement of orders and updating order/project execution..

• Preparation of purchase orders and Contracts, based on the guidelines from

Business Head

• Follow-up/Co-ordination with factory/Suppliers/Vendors for various issues on

order/project execution/shipment/payment etc.

• Preparation of Activity Targets, on monthly basis.

• Preparation of Minutes of Meetings

SALGAOCAR ENGINEERS PVT. LTD. — 2008-2009

Salgaocar Engineers Pvt. Ltd. is a leading Earthmoving, Mining &

Construction Equipment Marketing Company.

• All type of Correspondence with Customers and foreign Principals related to

Marketing of a wide range of Heavy Earthmoving, Road Construction and

Mining Equipments.

• Preparation of Quotations of Equipments against customer’s enquiries.

• Maintaining Filing System

• Secretarial Assistance to the President- Equipment Division including

correspondence with higher management and foreign Principals etc.

THE INDIA TODAY GROUP — 1997-2002

India Today Group is known for widely read weekly news magazine India

Today and TV news channel AAJ Tak.

• Job related to making of Legal Documents, Lease Agreements (Company’s

offices and Employees’ Personal Lease), Correspondence related to

Consumer Court Cases, Internal Correspondence, Copyright Violation, Titles,

and Logos from the RNI office.

• Independently handled Attendance record of more than 100 employees,

Education

Janki Devi Memorial College, University of Delhi — B.A (Hons) in

Political Science, 1995

Professional Qualification

• One year full-time Secretarial course from Vidya Bhawan, New

Delhi in 1995

• One year diploma course in Windows, MS Word, & Excel from

IEC, Connaught Place, New Delhi

Skills

• Strong organising skills with an ability to handle multiple tasks

simultaneously

• Good coordination and interaction skills with internal and

external departments

• Well versed with modern office automation features

• Strong team worker and facilitator

• Proficient with the use of Windows, MS Office and the Internet

References

• Mr K Sathianathan, Managing Director, Distribution Logistics

Infrastructure Pvt. Ltd.

• Mr S P Bhatia, Business Head, Jaquar & Company Ltd.

PERSONAL DETAILS:

Father’s Name : Mr. R N Malhotra

Nationality : Indian

Language Known : Hindi, English, Punjabi

Marital Status : Married

Date of Birth : 16th June 1974

Current CTC : INR 12,00,000/-

Expected CTC: Negotiable

Mobile: 965-***-****

Contact this candidate