Administrative Assistant Executive
Resume:
Lynette Chiedza Kupitima (Mrs)
D.OB: **th March *973;, Zimbabwean, **************@*****.***; +263*********
Summary
An Administrative Assistant with 16 years of experience in fast –paced environment. A proactive, resourceful Administrator to the Executive Dean, and Deputy Dean University of Zimbabwe, College of Health Sciences who not only has substantial administrative experience at senior level, but also possess a competitive spirit along, with a strong despite to success, exceed goals and maximise opportunities. Excellent time management skills with demonstrated ability to prioritize and handle multiple projects. Customer service focus. Detail-oriented with success implementing solutions to create optimal efficiency. Work well independently and as a team member. Strong interpersonal and communication skills with the ability to collaborate with diverse individuals. Above all eager to learn new material, skills and ways to leverage the top management and other senior executives.
POST ACADEMIC QUALIFICATIONS
Master of Commerce in Strategic Management & Corporate Governance; Midlands State University, Gweru, Zimbabwe; November 2019
Bachelor of Arts in English & Communication: Zimbabwe Open University; Harare, Zimbabwe; July 2009
Advanced Diploma in Secretarial & Administrative; Ranche House College; Harare; Zimbabwe; March 2003
Certificates
Information Technology (IT) Course (s), Ms Word; Ms PowerPoint; Ms Excel; Ms Internet; Ms Access, The African Virtual University Learning Centre, University of Zimbabwe, Harare, Zimbabwe; July 2003
Skill Highlights
Technical skills
Conceptual skills
Human skills
ICT knowledge
Good communication skills
Time management
Project management
Innovation
Service focused
Budget preparation
Leadership
Teambuilding
Analytical skills
Task implementation
Critical thinking
Report Writing skills
Strong decision making
Carrier History
Administrative Assistant, Academic - January 2010 to present
Employer’s Name - University of Zimbabwe
Location - Office of the Dean
Responsible for managing all aspects of the day to day of the Executive Dean and Deputy Dean in the University of Zimbabwe-College of Health Sciences. Coordinates activities and functions of a designated program to ensure that goals and objectives specified for the program are accomplished in accordance with established priorities, time and funding limitations or other specifications. Behind the scenes collaborator whose main job responsibility is to ensure that the Office of the Executive Deans operates effectively, efficiently, and professionally.
Main Duties and responsibilities
To manage all aspects of the Executive Dean & Deputy Dean’s diary, including the effective organisation of travel, meetings, committees and events involving the two Executives.
To manage the Executive Dean& Deputy Dean’s internal and external communications in a timely and appropriate fashion.
To prepare, collate and distribute information relating to various Committees, working groups and meetings, including electronic coordination of agendas, accompanying papers, attending meetings and taking minutes and dissemination of outcomes and actions.
To provide project support for strategic projects being led by the Executive Dean & Deputy Dean’s Office, including research, drafting documents and collating sources and resources related to projects.
Providing information to support decision making relating to strategic developments for the University.
To plan and manage the transition to a ‘paperless office’, which will include both utilising existing ICT platforms as well as researching into and developing comprehensive new electronic systems and databases appropriate for projects driven by the Executive Deans’ Office.
To supervise other staff from time to time to ensure smooth running of the Executive Deans’ office.
Handle and review confidential information including all emails, and advise the Executives accordingly.
Executive Personal Assistant - February 2005- December 2009
Employer - University of Zimbabwe, College of Health Sciences
Location - Deputy Registrar, Human Resources
Assist the Deputy Registrar with daily administrative tasks.
Manage internal and external communication including reviewing and screening incoming and outgoing personal and confidential correspondence and calls.
Assist the Deputy Registrar in screening, interviewing, recruiting, orienting and training staff.
Notifying existing staff of internal opportunities; maintaining personnel records.
Set up interviews and issue relevant correspondence.
Monitors unemployment claims by reviewing claims; substantiating documentation;
requesting legal counsel review.
Maintains human resources records by recording new hires, transfers, terminations,
changes in job classifications, merit increases; tracking vacation, sick leave.
Orients new employees by providing orientation information packets; reviewing
Company policies; gathering withholding and other payroll information; explaining
and obtaining signatures for benefit programs.
Organize and attend meetings and ensure the Deputy Registrar is well prepared.
Maintains human resource staff job results by counselling and disciplining employees; planning, monitoring and appraising job results.
Ensure that all filing is systemized and accurate
Managing the administrative functions of the University.
Preparation of reports and administration budgets.
Responsible for timely production of minutes and follow-up for implementation
Orientation and Training
Organising orientation and training programs for new staff.
Supervises the training process and help the staff to know their responsibilities in the organisation.
Conduct performance enhancement training sessions in learning new skills and increase production.
Budgeting
Preparation of reports and administration budgets.
Responsible for timely production of minutes and follow-up for implementation
Secretary - April 2003- January 2005
Employer’s Name - University of Zimbabwe
Location - Senior Assistant Registry, Academic Registry Department
Ensure the efficient operation of the Office of the SAR by maintaining filing system for documents and other information pertinent to the smooth flow of work.
Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
Admitting and registering students according to the University Regulations
Preparing a file for every student, which includes documents and academic record during, presence and archiving afterwards.
Preparing timetables, final-examinations, academic calendar for students and distribute among all parties concerned.
Administer the whole exam process including sorting out timetable clashes, and distribute to relevant offices.
Capturing marks for students for consideration at the Academic Committee Board
Maintaining and developing an in house administration system.
Undergraduate administration and supervision of postgraduate administration including student applications, registration, queries, examinations.
Compiling and submitting student statistics required by the Ministry of Higher Education through the Vice Chancellor.
Processing transcripts and degree certificates and organising graduation ceremony.
Performance Analysis
Monitor and report the behavior of students and performance of staff.
Assist in student counselling, and suggests methods to enhance performance to staff.
Sourcing scholarships and financial support for gifted and needy students.
References
Professor R Masanganise
Executive Dean
College of Health Sciences
P.O Box A178, Avondale
Harare, Zimbabwe
Cell: +263-*********
Work: +263-*-******
********@******.**.**.**
Professor J Chifamba
Deputy Dean
University of Zimbabwe
College of Health Sciences
P.O. Box A 178, Avondale
Harare, Zimbabwe
Cell:+263*********
Work: +263-*-******
********@*****.**.**.**
**************@*****.***
Mrs N Takawira
Deputy Registrar
University of Zimbabwe
College of Health Sciences
P.O. Box A 178, Avondale
Harare, Zimbabwe
Cell:+263*********
Work: +263 4 791631ext2245
********.**@*****.***
******************@*****.***
mailto:********@******.**.**.**
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