Executive Secretary
Resume:
Daisy Jane D. Malalis
Discovery Garde, Street *
Contact No.+971-****-*****
****************@*****.***
Career Objective:
A target oriented professional with over 9 years of proven experience in Finance and Administration. Seeking a career based position where I can utilize my experience and expertise in achieving organizational goals
Skills and Abilities:
General knowledge in business administration and finance
Proficient in PAYTRAX, HEADS and JANA system
Competent in written and communication skills
Well experienced in coding in Microsoft based programs
Excellent in Windows-based PC’s with various software:
Microsoft Office: Word, Excel, PowerPoint, Outlook and Internet Browsing
Accomplishments and Strengths:
Outstanding trainings in Hospitality Industry
Willing to undergo training for new technique and methods
Equipped to work overtime
Can work with minimum supervision even under pressure
Excellent inter-personal and team skills
Professional Experiences:
Executive Secretary April 2017 -Till Date
Rose Rayhaan by Rotana Hotel
Sheikh Zayed Road, Dubai, UAE
Attending all meetings as schedule i.e. Morning Briefing, Revenue Meeting, Commercial Meeting, Credit Meeting and P&L Meeting.
Preparing minutes of all meetings.
Checking and replying all social media reviews i.e. TripAdvisor, Booking.com, Expedia, Real-time, Facebook, Revinate, etc.
Preparing all month end reports (RGSS and SKPI)
Preparing payroll of Executive Office Department.
Making all kinds of Correspondents/ Letters.
Arranging meeting appointments and Calendars of General Manager
Preparing the monthly Duty Manager Schedule
Assisting all necessities of General Manager and all Head of Departments
Finance Secretary December 2015 –April 2017
Rose Rayhaan by Rotana Hotel
Sheikh Zayed Road, Dubai, UAE
Filling Actual/Forecast Report every month end.
Filling FF&E Budget for Incoming year.
Contacting and preparing staff Medical and Life Insurance.
Checking Daily Revenue Report with Sun System.
Preparing the payroll for Finance Department.
Making all kinds of Correspondents/ Letters.
Making the Minutes of Morning Briefing and Credit Meeting.
Maintains a current list of all third-party contracts related to leases, rentals, maintenance, barters and other services
Cheques are disbursed to suppliers after obtaining receipts by person other than preparing the cheques.
Attending all the necessities of Finance Department
Cluster Finance Secretary November 2012 -July 2015
Millennium, Kingsgate & Copthorne Hotel
Jawaan Street, Al Saad Doha, Qatar
Preparing Actual/Forecast Report every month end for 3 Hotels.
Preparing FF&E Budget for Incoming year.
Contacting and preparing Medical and Life Insurance of 3 Hotels.
Checking Daily Revenue Report with Sun System.
Preparing the payroll for Finance Department.
Making all kinds of Correspondents/ Letters.
Making the Minutes of Morning Briefing and Credit Meeting.
Maintains a current list of all third-party contracts related to leases, rentals, maintenance, barters and other services for 3 Hotels.
All cheques received have been listed at the point of receipt (e.g. in mail by DOF, Front Office by Cashier etc.).All cheques received have been restrictively endorsed "ACCOUNT PAYEE ONLY" or local equivalent. Upon receipt of the cheques, they are stamped on the reverse “For deposit only” together with the name of the Bank and account number.
Cheques are disbursed to suppliers after obtaining receipts by person other than preparing the cheques.
Attending all the necessities of Finance Department
General Cashier
Millennium Hotel Doha
Jawaan Street, Al Saad Doha, Qatar
Counting fund and reconciled on daily basis. All petty cash payments and IOUs are recorded in the General Cashier reconciliation. The reconciliation also must list all PDC and returned cheques in his custody and the collection of the day (cash and cheques). The reconciliation is reviewed/approved by the DOF/Controller daily.
All cash drops independently witnessed and it is documented in writing in a log book.
Every Morning opening cashier’s drop safe, collection of deposit envelopes and counting and tallying the cash is witnessed and documented
Daily collections were deposited in the bank in full on the next available banking day. All the deposit slips are stamped or acknowledged in suitable format by the Bank to evidence receipt.
Teller November 2010– August 2012
Rizal Rural Bank (ZN), Inc. (Head Office),
Rizal, Zamboanga del Norte, Philippines
• Recount the money every beginning of the daily transaction.
• Count the money in making transaction.
• Update the passbook of the client.
• Check the deposit and withdrawal slip before making transaction.
• Disbursed money in making withdrawal and get hold the money in deposit.
• Remunerated the loan payments of clients.
• Separate the unfit and fit bills.
• Ask the cashier if the fund was insufficient.
• At the end of day make T-account for proof of cash.
• Cash count with the manager.
Assistant Bookkeeper
Rizal Rural Bank (ZN), Inc. (Head Office),
Rizal, Zamboanga del Norte, Philippines
Assist the general and / or loans bookkeeper in preparation of reports.
Take charge in preparation of tickets and General Proof Sheet.
Update the recording of General and Subsidiary Ledger.
Reconcile General and Subsidiary Ledger with corresponding balance in weekly reports.
Monitor and checking daily transaction.
Maintain and record fuel or gasoline used in the “fuel usage” Logbook.
Managing sundry transaction.
Preparing all types of Registry.
Trainings and Seminars:
First Aider
Rose Rayhaan by Rotana Hotel
2019
Accounts Payable
Millennium Hotel Doha
Finance Department
June 2014
Certificates are available upon request
Education:
College Graduate:
Bachelor of Science in Business Administration
Major in Management Accounting
Saint Vincent’s College
Dipolog City, Philippines
2006-2010
High School:
Collegio De San Francisco Javier
Rizal, Zamboanga del Norte, Philippines
2002-2006
Elementary School:
Estaka Central School
Estaka, Dipolog City, Philippines
1998-2002
References:
Haytham Omar
General Manger
Rose Rayhaan by Rotana
Avinash Kumar
Director of Finance
Rose Rayhaan by Rotana
Lionel Gunathilaka
Assistant Chief Accountant
Millennium Hotel Doha
Lucila A. Lawagon
Rizal Rural Bank (Corporate Head)
Rizal Avenue, Dipolog City, Philippines
Personal Data:
AGE : 30
PRESENT ADRESS : Discovery Garden, Street 9, Dubai, UAE
BIRTH DATE : February 7, 1990
HEIGHT : 5’4
CITIZENSHIP : Filipino
LANGUAGE : English, Tagalog
CIVIL STATUS : Single
RELIGION : Christian
MOTHER’S NAME : Sarah J. Dagayloan
I hereby certify that the above information are true and correct to the best of my knowledge and belief.
DAISY JANE D. MALALIS
Applicant
Contact this candidate