Data Entry

Job Description

Data Entry Assistant

Part-time, term-time only

The holder of this post is responsible to the Head of IT. Hours by negotiation but expected to be 15-20 hours per week. Aims

The Data Entry Assistant will be responsible for entering data from various source documents into The Ladies' College computer systems for storage, processing, exporting and data management purposes.

Remuneration

SAA1 scale (£12.22 to £14.17 per hour depending on experience) Responsibilities

prepare, compile and sort documents for data entry, e.g. examination entries, students' academic reports

check source documents for accuracy

verify data and correct data where necessary

update data and delete outdated or obsolete files

combine and rearrange data from source documents where required

enter data from source documents into, e.g. other documents, spreadsheets, the College's Management Information system, files and forms.

Updating data in the College's Management Information System as required

check completed work for accuracy

store completed documents in designated locations and databases

respond to requests for information and access relevant files to retrieve data

print information when required

comply with relevant data integrity and security policies

Adhere to the College's confidentiality code

Complete required tasks within the desired deadline Key skills

planning and organisation

Fast and accurate keyboard skills

Computer literacy (training will be given on the College's network and information systems)

competent literacy and numeracy skills (GCSE or equivalent in English & Maths, grade C or above)

attention to detail

confidentiality

ability to work co-operatively as part of a team

ability to meet deadlines

Confidentiality

The post holder will be required to sign a confidentiality agreement in respect of the large amount of potentially sensitive information handled by College administrative staff. The Ladies’ College has a duty to ensure that all staff are suitable to work with children. We apply for an enhanced police check when an offer of employment is made and this offer is subject to satisfactory results from this check and from two referees. We also ask employees to sign a declaration stating that they are medically fit to work.

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