Executive Assistant Administrative

June Nicdao

Greater Nashville Area 615-***-****

www.Linkedin.com/in/JNicdao *******@***.***

Executive Administrative Assistant

Create best in class office operations for Executives, Team Members and Customers

Approachable, energetic Administrative Professional who is passionate about executing projects efficiently and accurately to enable the executive function and office operations to run smoothly and successfully. Consistently deliver superior quality C-Suite projects on time and under budget. Exceptional skills in multitasking, prioritizing, organizing, and negotiating. Adept at developing relationships across departments, staff, external vendors, and customers. Self-directed, resourceful professional and trusted resource to C-level professionals.

Expertise in:

Calendar Management

Project Management

Domestic / International Travel

Office Organization

Technical Skills

MS Office (Word, Excel, PowerPoint, Access, and Outlook), Cisco WebEx, Zoom

Certified Notary

Event Planning

Professional Experience

DELEK U.S. HOLDINGS, Brentwood, TN 2016 – May 2020

Executive Assistant

Provided support to COO, president of Refining (4 facilities), 10 EVP’s, and 8 SVP’s. Executed delivery of operational services and administration. Processed highly confidential records, contracts, agendas, etc. Maintained inventory for office supplies / computer software. Executed invoicing / spreadsheets, faxing, general office duties. Oversaw Concur system for travel, expense reports, domestic / international travel, and hotel arrangements.

Improved company credit rating and saved money by creating system to collect on invoices over 90 days.

Worked with Procurement VP to review fleet of rental vehicles from vendor, identifying billing mistakes, negotiating new pricing, and updating all data, saving company thousands of dollars each year.

Facilitated meetings with executives, employees, vendors, and contractors using sophisticated WebEx / Outlook technology, leading to cost savings for 4 refineries.

Vetted all vendors, streamlining invoices to expedite completion / payment.

Served as liaison with HR, coordinating all onboarding for new employees.

Acted as front leader, securing large venues for large- and small-scale corporate event planning, streamlining project processes, contract negotiation, on-site coordination.

oPlanned and executed successful quarterly senior leadership off-site meetings.

June Nicdao *******@***.*** Page Two

ALTRIA GROUP DISTRIBUTION CO. (formerly Philip Morris Company), Franklin, TN 2014 - 2016

Administrative Assistant

Provided administrative support for 110 Sales and Marketing employees. Secured event venues, catering for corporate meetings.

Created and maintained data for Excel reports, providing regional executive director with data to support cost savings for 110 local managers.

Supervised vendors on contractual agreements on all office equipment, reducing costs on equipment and outside vendors.

BOB PARKS REAL ESTATE, Murfreesboro, TN 2013 - 2014

Property Management Assistant

Created and procured legal documentation, assisted in marketing efforts, budget meetings, and processes. Oversaw all new and renewal leases. Directed and managed major / minor repair projects.

Executed strong communication and organization, achieving maximum service to landlords, tenants, vendors, and contractors.

CYBER HEALTHCARE SOLUTIONS, Murfreesboro, TN 2009 - 2012

Administrative Personal Assistant (Contractor)

Supported president and CEO and anticipated daily operations of the company. Primary liaison for numerous clients and provided data analysis and compilation of statistical reports. Initiated and negotiated travel agendas / hotel accommodations, attended webinars / minutes. Generated Excel spreadsheets, pivot tables, and Word documents.

Streamlined network of communication and feedback within organization, leading to sound relations with vendors and increasing new suppliers.

Established surveys for nationwide schools and health facilities using Survey Monkey, monitoring responses, and creating reports accordingly.

Additional Relevant Experience

NEWNAN HOSPITAL, Newnan, GA, Administrative Secretary Administrator CEO

JOHNSON-YOKOGAWA CORP., Newnan, GA, Senior Secretary, Systems Marketing

NC STATE UNIVERSITY, Raleigh, NC, Administrative Secretary, Food Science Dept

Contact this candidate