Office Manager

LEENE JOUBERT

PERSONAL DETAILS

ID: 860**********

Surname Joubert

First Names Leene

Date of Birth 29/09/1986

Marital Status Married

Address Celtuspark, Cotie Avenue, Centurion.

Telephone Numbers 081*******

Email ***********@*****.***

Drivers License No

Nationality/Visa Status South African

HIGH SCHOOL EDUCATION

School attended Schoonspruit High School

Period 2000 to 2004

Level completed Matric

WORK EXPERIENCE (descending order)

January 2016 – June 2020. (Company Closed Down)

NBS Digital Technologies (Pty) Ltd

Position: Office Administrator/Procurement

* Assisting with all admin duties

* Reading, monitoring and responding to email

* Liaising with clients

* Delegating work procedures in absence of the CEO

* Assisting our team, Directors, CFO and HR

* Managing CEO electronic diary

* Planning, scheduling and organizing meetings

*Taking action points and taking minutes

* Organizing travel, accommodation and dining

* Planning, organizing and managing events in general

* Conducting market research

* Managing and reviewing filing and office systems

* Managing general CEO administrative tasks

* Sourcing and orders of office equipment, stationery, and required services

* Managing projects (Arranging and preparing for new offices)

* Assisting CFO with loading of payments, quotes, Invoicing, PO's, IRP5’s, Payroll and CIPC.

* Assisting with cashbook, debtors and creditors

* Assisting with Reception Duties when absent

November 2012 – January 2015

Adventure Accommodation (reason for leaving – company closed down) Position: Office Administrator

* Managing all admin in the office.

* Advertising Holliday Accommodation.

* Sending quotes to guests.

* Creating cleaning schedule for cleaning comp.

* Helping owners with issues regarding their units.

* Finalizing all paperwork for all guests arriving and Booking in of guests. October 2010 – 29 September 2012

Petterson and Pandaram Attorneys (reason for leaving – went on maternity leave) Position Debt Collecting Supervisor.

* Conducting Stock takes monthly,

* Submitting nil Payment reports (deadlines),

* Responsible for weekly and monthly pay over to clients,

* Responsible to submit weekly and monthly targets,

* Payment list, Filling, Invoicing client,

* Credit notes, Reversals,

* Assisting with debtors disputes,

* General Admin duties,

August 2009 – September 2010

Pumba Adventures (reason for leaving – Company closed down) Position Office Administrator.

* General Administration.

* Reception.

* Booking clients for specific events.

* Designing monthly Newsletter. Posters. Invites for events. Vouchers.

* Designing Advertisements for companies advertising in the monthly newsletter.

(All of the above done with Photoshop)

* Sending out newsletter monthly.

October 2008 – August 2009

About IT Networking (reason for leaving – Retrenched) Position Internal Sales.

* Formalizing and Prioritizing quotes and requests from consultants.

* Preparing quotes for clients phoning in for support.

* Placing orders. Receiving and controlling stock.

* Route Planning for the deliveries.

* Managing the storeroom.

* Following up with clients. Admin duties: Filing accepted quotes. Booking of repairs.

* Quoting and placing orders for NOD32 Antivirus.

* Helping out at reception. (Switchboard)

January 2007 – September 2008

About IT Online (reason for leaving – Got moved to different department: Networking) Position Accounting Debtors Clerk.

* Recovering and raise all outstanding debt.

* Inter-company payment processing.

* Compile age analysis on all debt suspense account.

* Report weekly on all debt issues.

* Prepare debt letters of recovery.

* Client invoicing. External contract Invoicing.

* Clear debt suspense records.

* General Administration. Filing Records.

* Assisting other departments with financial duties. Capturing of invoices for creditors. January 2006 – December 2006

T. Grobler & Co Chartered Accountants (reason for leaving – Moved to Pretoria) Position Reception.

* Recovering and raise all outstanding debt.

* Process cash book.

* General Administrative duties.

* Reception.

References:

* Magan Moodley (CFO): 082-***-**** for NBS Digital Technologies (Pty) Ltd.

* Petro Middleton (Owner): 063-***-**** for Adventure Accommodation.

* Sagree Pandaram (Partner): 039-***-**** for Petterson & Pandaram Attorneys.

* Alfonso Middleton (Owner): 082-***-**** for Pumba Adventures.

* Beverly van Zyl (Regional Finance Manager): 012-***-**** for About IT.

* Mr. Theo Grobler (Chartered Accountant): 018-***-**** for T. Grobler & Co. Deceased Personal

Passionate and dedicated worker, always willing to go the extra mile and eager to learn new skills. I am well organized and pay attention to detail. I am a people’s person and work well in a team.

Contact this candidate