Admin/ Sales Coordinator/ Logistic Assistant
Resume:
Aizel Booc Ortega
Bachelor of Science in Industrial Engineering
Al Barsha 1, Dubai UAE
*****************@*****.***
More than 10 years of experience in administration, managing people, planning, scheduling, shipments and documentations. Expertise and knowledge in computer application-MS Office. An independent, self-motivated, fast learning individual and willing to be trained. Flexible and can handle extreme pressure, fluency in oral and written English Communication.
Bachelor of Science in Industrial Engineering
Cebu Institute of Technology University
N. Bacalso Avenue Cebu City, Philippines
June 2005- March 2010
To Affiliate with a progressive organization that will utilize my experience, educational background and my enthusiasm to the fullest potential and to enhance my knowledge, skills and capabilities acquired. To obtain a rewarding and challenging career in a dynamic and corporate environment.
Knowledgeable in Microsoft Office, Visio, Power Point, Excel; Can work efficiency in teams as well as individual; highly adapted to learn new views; Sincere and hardworking; Working and coping under pressure; Good communication skills both verbal & listening.
Nationality : Filipino Place of Birth : Cebu City, Philippines Gender : Female Religion : Roman Catholic
Status : Married Date of Birth : April 13, 1988
Age : 32 years old Joining Status : Immediately
Al Tayer Motors LLC.
Dubai, UAE
October 2014- July 2020
Admin Assistant- Logistics
Monitoring and adding pre-alerts for upcoming shipments for vehicles, parts and projects either sea, air or by road and consolidating all true copies of docs from Shipper either local or export shipments.
Preparation of Authorization letter for any shipment related queries.
Coordination with the Agents for Any Delivery Order collection.
Preparation of file and asking for approvals in Dubai Trade requirement such as Vehicle Mapping, Port Payments, Gate Pass, Token, Inspections at port.
Clearing and Processing Bill of Entry for all shipments in Dubai Trade (Dubai System )or Dhabi System
(Abu Dhabi System) either by Air, Sea and By Road
Preparation making deposit slips and coordinating with Finance for processing cheque has to precede payments to the bank. In addition in making invoice and quotation for any payment related queries.
Monthly Freight invoice submission for payments to concern agents.
Coordinating with brand admin for the E-mirsal, doing finalization before the shipments arrive.
Making Goods Receipt Sheet (GRS) file for any cleared shipment to submit to the customers. SKILLS
EDUCATIONAL BACKGROUND
CAREER OBJECTIVE
PERSONAL PROFILE
EXPERIENCE
Application of the VCC (Vehicle Clearance Certificate) by using Dubai Trade (Dubai) and Mammar System (Abu Dhabi).
Doing VCC verification, amendments and submission to brand admin.
Asking an approval to port for shifting containers from one terminal to another.
Preparation for documents and asking for approval for any Ministry approvals
Making invoice, packing list for any Export shipments.
Preparation of MAKASA documentation for customs declaration a clearance bill in Ministry of National Economy docs for approval before proceeding exports shipments.
Doing delivery plan for parts, projects and vehicle, which will be clearance at port.
Making shipments documentation and filing.
Doing Customs Manager task if his out of office or on leave
Accessing Administrative task on any HR related queries. Al Hajri Group of Companies
Queenex Hygiene Paper Manufacturing and Queenex Tissue Factory Mussafah M16 Icad Residential City Abu Dhabi, UAE
December 2012- September 2014
Admin Assistant
Provide administrative support to ensure that municipal operations are maintain in effective, up to date and accurate manner.
Maintain confidential records and files, maintain records of decisions, arrange for payments, research and assist with the preparation of motions, policies and procedures, prepare documents and reports on the computer
Ensures operation of equipment by completing preventive maintenance requirements
Mobilization of the employees either locally hired or overseas hired.
Making Job Offers for the new hired employees.
Prepare the documents regarding the Visa requirements needed for the new hired employees.
Preparing for leave documents such as leave application, leave settlement, clearance, hand overs and releasing forms.
Prepare for the then new hired employees such as issuing the Radio frequency identification card and do finger print through machine; updating and entering details to the system for the Machine Integrated attendance.
Send the employees for medical test, issuing new account for salary through UAE-Exchange or any bank.
Make transmittals for cheque and other important documents to submit in the main office.
Booking of Air ticket and Hotel accommodation.
Liaising with staff in other departments and with external contacts
Ordering and maintaining stationery and equipment;
Receive, direct, relay telephone messages and fax messages, Pick up, and deliver the mail. Sales and Logistics Duties
Prepares quotations and other related documents.
Handles sales documents (Invoices / POs).
Follows up on orders placed with vendors and ensures that all delivery schedules are maintain.
Is responsible for establishing competitive shipping rates by co-coordinating and networking with freight agents and shipping companies.
Keep abreast of the changing market situations involving freight forwarding, documentary procedures, tariffs, etc.
Support staff in assigned project based work.
Maintains and monitors cost effectiveness of jobs and overall profitability.
Performs general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
Advise notice of arrival and invoice to local consignee for incoming shipment.
Contact feeder operator / carrier for payment and authorize release.
Collect payment and release cargo from portent
Feeder Apparel Corporation- (Central Processing Research and Development- CPRD) Mactan Apparel 2
Mepz 1 Lapu-lapu City Cebu, Philippines
June 2010-Ocotber 2012
Artwork Scheduler/Planning Coordinator- CPRD
Check the reports on a daily basis for manufacturing production planning.
Converts planned orders to production order based on the material availability, capacity outlook and work order urgency.
Full control of Planning and Operational Workflows of the production.
Constantly monitor progress of the activities versus plan. Show progress on plan and adjust accordingly when required.
Communicate production plan with various stakeholders by leading them to deliver the plan.
Conducts weekly production meeting for the status update to the factories. Review in house capacity on timely basis and working closely with the “Subcontract Buyer” for outsourcing when in-house capacity max out.
Analyze operation cycle time for progress improvement, responsible and manage all production schedules/performance charts.
Supervise the Artwork Coordinator Printing Based on Customer Schedule (BCS) personnel, if the report s is accurate and present to all the concern persons and with regards the result of the sub-process if they can really hit the allocated target per day.
Oblige as a Pep Team Leader if the Production Management System (PMS) to continuously enhance and operate to the users.
Planning Analyst- Mactan Apparel Corporation 2
Control the Capacity and loading the sub-process in the factory and interact with the scheduler based on the forecasted schedule in the factory.
Work closely with the sub-con and Planning team to ensure PO schedule and status information are up to date and accurate
Maintain constantly communication with the sub-con via email, phone conversation to review factory schedule and work progress
Analyze problems in the production schedule plan. Advice the sub-con what needs to be corrected in the weekly action plan.
Recommend or connect to work with the sub-con to develop solutions to address potential shipments delays.
Ensure sub-con about the order materials, submit samples and complete testing on time for bulk production.
Weekly factory visit to validate information accuracy provided by the sub-con.
Alert production planning, merchandising team and department team related of any production issues or potential shipment delays may arise.
International Organization Standardizations Research Methodology CIT- University Audio Visual Room CIT-University Audio Visual Room November 29, 2008 June 18, 2008
IE Leadership Expedition “Cool To Be Green” IE Leadership Expedition Graduate (The Avantguards) CIT- University Audio Visual Room CIT-University Gymnasium February 9, 2008 March 2008
Employee’s Perfect Attendance Award Training of Bureau of Fire Protection Feeder Apparel Corporation (CPRD) Central Warehouse, Mepz Lapu-lapu City July 2012 January 2011
Project Management System Training Pep Team Leader (Project Management System) Mactan Apparel II (MA2) Feeder Apparel Corporation (CPRD) December 2010-March 2011 October 2010-September 2012 First Aider License # 11719 International Certificate Customs Broker- Department of Finance Emergency First Aid at Work (DCAS) Abu Dhabi Customs Institute- Training Career & Devlp September 2015- Present November 6 2016 - Present
CERTIFICATE AND RECOGNITION
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