Sr. Document Controller * / * +966-*********

M O S T A F A M O H A M E D E L S A Y E D

KSA +966-*********

adep9p@r.postjobfree.com

Objective : Seeking for ongoing improvement and to be one of your team members, in which I can contribute to the development of the organization with my extensive Documents Control Management experience and build a long-term career with an opportunity for professional growth

Education

: 1999-2003 Faculty of Commerce, Cairo University. B.A of Accounting.

Training /

Courses

: 8/2003 – 11/2003 BBSA Certification (Basic Business Skills Acquisition) Sponsored by FGF (Future Generation Foundation) contains:

Computer:

- Word processing

- Spreader Sheets

- Presentation

- Database

- Information and Communication

- Ms project

English conversation course.

Employment Qualifier Program. Business correspondence – Report Writing.

Marketing Concept

Language

Skills

: - Arabic

- English

: Mother Tongue

: Good written and spoken

Expertise : - Experience in EPC projects, proven track record in O&M divisions and PMO as well as HQs

- Excellent MS Suite software knowledge, Adobe Acrobat & Power BI

- Familiar with e Document management systems (SharePoint, EDMS, ArcMate program, Aconex and Oracle Primavera Unifier, etc.) Personal

Details

: - Date of Birth

- Nationality

- Present Address

- Mobile

:

:

:

:

13/10/1980

Egyptian

KSA

+966-*********

Experience

Summary

: I am an experienced document controller with 15 years of experience in handling various types of documents and managing major information. Leading document control team in the mega projects well as HQ level, having the gulf experience in Kuwait and Saudi Arabia, familiar with the procedures needed to keep records and logs of document retrievals, preparing the electronic system “EDMS” and hard copy of project/division related documents

Able to organize workload with accuracy and attention to detail, demonstrate ability to forward plan by preparing reports and summaries of work progress to the management showing them the updated status of work and provide practical solutions to complex issues and proposing areas for continual improvement Developed the current Document Management System and Process of the client and implemented the documentation strategy of PMO to all of SWCC O&M projects, about 60-70 projects throughout the Kingdom Sr. Document Controller 2 / 5 +966-*********

Experience :

12/2019 – till present: JACOBS Zate - KSA

Project: PMO SWCC - PMO Implementation, control and reporting for Saline Water Conversion Corporation O&M division at Riyadh

Position: Document Controller

Manage and develop the Document Management Systems and related documentation processes in accordance with internal QMS procedures, specified good documentation practices and specific client requirements

Provide proficient and effective support to the projects team to ensure all projects documentation goals are met

Provide the document management training to stakeholders

Ensure proper document control support is given to each project within the PMO portfolio

Acting as the focal point for all Document Control matters relating to the client and ensure that all Projects’ documents completed and follow the DC approved procedures and are uniformly

Coordinate all documents received from client and sites involved in the Project

Set-up a digital document management and storage system (SharePoint) for documentation, including policies, training materials, and all project documents

Arrange, attend, minute and distribute internal and external project meetings as required

Work in strict cooperation with Project Managers to ensure project progress status integration, and projects data are updated weekly on Power BI according to the PMO policy

Produce and maintain Document Progress Reports to the management & interested parties

Support the Team in the generation and submission of the periodic client reports as required by the Contract

8/2016 – 12/2019: Saudi Binladin Group (SBG) - KSA Corporate Headquarters – Jeddah, Rawdah.

- Project Controls Department

- Finance Affairs Department

Position: Sr. Document Controller

Develop and improve the filling system of the department in accordance with standard filling system of the group and update it continuously

Develop and maintain company forms where applicable

Make sure each document In/Out follows the company’s documentation standard and processed through the proper channel as planned

Make sure the document reached to concerned persons and registered in our log with its transactions and recorded in our electronic system and hard copy

Make sure that department team are using the latest revision of the documents, and there is an updated log shows easily the status of documents if it is valid or superseded

Receiving and sending all documents between the company and other organizations, making appropriate database / log entries for tracking purposes

Provide support and assistance for the team by creating (EDMS) Electronic Document Management System of all department documents, to facilitate obtaining the required documents accurately and in a short time

Sr. Document Controller 3 / 5 +966-*********

Provide feedback reports, summaries and presentation regarding work progress to management showing them the updated status of work

Managing department’s official documents, includes all projects’ payments, claims, variation orders, agreements, financials, reports, presentations, correspondences with owners and subcontractors/ suppliers, generated by company and others to be stored in the Document Management System

Manage transmittal of information between company and owners (Governmental & Non- governmental projects)

Determine, develop, and deliver training as required to assure that all document control team have a clear understanding of the policies and procedures related to access and review of documents

8/2013 – 7/2016: Alghanim International G.T.&Cont. Co. - Kuwait Power Division

Project: MEW/C/4608-2013/2014 – Supply, Erection, Operation & Maintenance of Gas Turbine to Upgrade Power Capacity at Sabiya Power and Distillation Plant Site – EPC Position: Document Controller Lead

Leading and managing the tem of document control, in addition to the execution of my own document control duties.

Managing daily activities of document control; receiving documents, submitting, distributing, and updating logs according to the kind of document, each document has a specific path.

How to manage the drawings & transmittals from beginning of receipt, then updating a professional drawing log with indicator showing latest revisions and easy to search, updating electronic version (EDMS) to make transmittals available & reachable for concerned persons.

Prepare owner/client submission/transmittal as per the contract and submit to client.

Distribute the drawings internally to site and concerned managers/ engineers. Prepare required files to control the drawings properly (Drawing Master file, Controlled copy file, Superseded file), and make sure that executive team are using the latest revisions.

Following company procedures to manage and keep updated log & record of all other kind of documents such as (Invoices, Payment Certificate, Inspection Report, In & Out Correspondences of Client, Supplier, Subcontractors, Transmittal, Memos & Internal Correspondences, Materials list, PO, …)

Communicate with various departments (Mechanical, Electrical. Instrument. Civil. QC, Erection, Commissioning, Operation & Maintenance, Stores) and supporting them by providing documents/ manuals for each section and updating them constantly.

Managing electronic document management system as well as hard copy records as per the company’s system.

File, copy & scan documents in accordance with document controls procedure, and update company documentation program “ArcMate” that makes documents safe and available for all users.

Ensure all documentation are controlled and processed according to company’s procedures and document control standard.

Coordinate with consultants and client to submit and receive various reports, drawings, submittals and other outstanding issues.

Sr. Document Controller 4 / 5 +966-*********

Maintain a record of submittals to the client and record the date of responses to the client.

Maintain a list of unanswered items of correspondence and circulate the list at regular intervals for reference.

Prepare and manage handover of final documents to client at the end of project, QC Documents, As-built drawings, Manuals and technical documents as per the contract.

Prepare necessary data reports for various parties in timely and accurate manner.

Prepare various reports to managers showing the work status and summary as required. 5/2010 – 7/2013: Alghanim International G.T.&Cont. Co. - Kuwait Power Division

Project: MEW/C/3633-2007/2008 - Sabiya Emergency Power Plant – Ministry of Electricity and Water (MEW) – O&M.

Position: Document Controller

Maintain a document control registers for incoming and outgoing project documents whether internal or external.

Managing, organizing and preparing the electronic copy and hard copy of project related technical documentation, also archive documentation to facilitate easy retrieval at a later date, especially important documents (As-built drawing, O&M Manuals, Vendors procedures

& instructions, correspondences, with client and suppliers & subcontractors)

Manage the document/drawing review process, internal and external.

Maintain proper organization and storage of documents and information.

Archiving files and ensuring all team members have access to necessary documentation.

Follow company procedures to control the documents and make sure that each document has gone through the proper channel, reached to concerned person and completed, Finance

(Invoices, PM, PC), Correspondences, Contracts & Addendums, Stores (PO&MR), technical documents (Certificates, reports, manuals, procedures).

Responsible for monitoring warranty issues with suppliers/Vendors internal/external, and creating a log for warranty showing the status of each warranty defect whether required material delivery or a maintenance inside plant or outside, and follow with vendor till warranty closed, as per company rules.

Communicate with client and consultant to submit documents, transmittals and reports 7/2009 – 5/2010: THE CONTRACTOR Trading & Cont. Co. - Kuwait Constructions Department

Position: Document Controller

Process, control and administer incoming and outgoing documents (correspondences, submittals, transmittals, specifications, etc.)

Upload and distribute documents to relevant parties in accordance with the document distribution matrix through workflow

Prepare the required document to dept. Manager to show the current status of the works and department

Ensuring all documents follow the approved format.

Ensure all documentation are controlled and processed according to company’s procedures and document control standard.

Prepare schedule meetings/ appointments and reminders Sr. Document Controller 5 / 5 +966-*********

12/2007 – 07/2009: KHARAFINATIONAL (Cont. & Eng.) - Kuwait Tendering and Proposals Department

Position: Document Controller

Prepare tenders files for submission to client and CTC.

Ensure that controlled copies of latest approved documents are distributed to the appropriate staff, subcontractors and suppliers as applicable.

Maintain updated records of all approved documents and their distribution clearly marked in a document register as per the company procedure.

Maintain the documents in the document control office under safe custody without any damage or deterioration with easy tractability.

Prepare all forms of communications to provide information to supervisors, peers, subordinates and to communicate with other departments.

Document/ record information, maintain files, process all paper work, and to perform day to day administrative tasks.

Schedule and confirm appointments for the personnel of the departments.

Coordinate with others to receive or submit regular reports / forms in time. References :

Company Name Designation Mobile No. Email

JACOBS Zate Ahmed Ebeid PMO Manager 009**-********* adep9p@r.postjobfree.com Saudi Binladin Group Sherif Elshenawi PCD Director 009**-********* adep9p@r.postjobfree.com Saudi Binladin Group Sam Deeb CFO 009**-********* adep9p@r.postjobfree.com Alghanim International Hani Gerges Project Manager -- adep9p@r.postjobfree.com Alghanim International Kelly Morgan Plant Manager 009**-******** adep9p@r.postjobfree.com

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