Executive Assistant Front Office

ROBIN LIPMAN

Coral Springs, FL / 954-***-**** / *******@***.***

PROFESSIONAL SUMMARY

Extremely loyal and hard-working administrative / executive assistant with 38 years combined experience working at two Private Schools in South Florida. Seeking to apply my experience, skillset, strong interpersonal skills and cheerful, adaptable personality to provide support to administration, staff, students and families while fulfilling a school’s short-term and long-term needs.

SKILLS

Detail oriented while taking pride in my work

Strong organizational and multi-tasking skills

Works well under pressure

Microsoft Word, Excel, and Publisher

Strong social media skills for public relations

Fast long hand

Works with Admin Plus database to access student / parent information readily

Maintains utmost confidentiality in all circumstances regarding student information, Board of Director and Finance Meetings, etc…

Assists in creating teacher manuals, parent manuals, and school yearbooks

EMPLOYMENT EXPERIENCE:

1998–PRESENT POSNACK DAY SCHOOL, PLANTATION & DAVIE, FL

Executive Secretary / Assistant / Receptionist

Responsible for all office / administrative functions for this Private Day School of 1000+ students, Grades K-12.

Liaison between school staff and parents / families

Takes, records and transcribes minutes at Executive Board of Director and Finance Meetings with utmost confidentiality

Maintains sign-in and sign-out log for all students

Verifies identification for students being signed in and out and places calls to parents, relatives, and/or guardians

Releases students with extreme precaution following strict safety and security protocols

Organizes and prepares list of students who have signed out and provides to Attendance Clerk daily

Maintains visitor security sign-in log

Heavy phones – answer, screen and direct all incoming calls

Retrieves voicemails from main line

First person to greet visitors with the responsibility of ensuring an extremely positive first impression of the school

Prioritizes and distributes messages in a timely manner

Sorts and distributes daily mail delivery

Maintains neat appearance and efficiency of front office area

Organizes updated school forms, newsletters and miscellaneous information for distribution

Organizes and formats weekly school newsletter

Delivers messages via Intercom System when requested by Administrators

Responsible for mass mailings

Orders and maintains inventory of office supplies

Performs variety of routine clerical tasks and other responsibilities as assigned by Director / Principal

1998 – 2004 CONTEMPORARY SERVICES, MIRAMAR, FL

Security and Ushering for an Entertainment Company

Provides guest services for theater patrons

1982 – 1998 WESTERN SCHOOL, NORTH LAUDERDALE, FL

Administrative Assistant to Principal

Responsible for all office / administrative functions for this Private School of 550+ students, Grades K-8.

Greeted all students each morning at carpool drop-off

Heavy phones – answer, screen and direct all incoming calls

Routine clerical tasks, record keeping and organizing

Ordered and maintained inventory of office supplies

Assisted in creating teacher manuals

Assisted in creating school manuals for AISF (Association of Independent Schools of Florida)

Assisted in creating yearbooks

Acted as hostess at parent and student events

Liaison between parents and school staff

Released students during dismissal with extreme precaution following strict safety and security protocols

Variety of tasks and responsibilities working directly with Principal and/or assigned directly from Principal

EDUCATION

1982-1984BROWARD COMMUNITY COLLEGE, Liberal Arts

1981-1982UNIVERSITY OF FLORIDA, Liberal Arts

1979-1981 BROWARD COMMUNITY COLLEGE, Liberal Arts

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