Executive Assistant Manager

NABEELA KATHRADA

PERSONAL DETAILS:

I.D. Number : 890-***-**** 08 7

Gender : Female

Nationality : South African

Race : Indian

Status : Married

Date of Birth : 26/02/1989

Driver’s licence : Yes

Own vehicle : Yes

Contact number : 078*******

Email : *******.*.******@*****.***

EDUCATION:

Tertiary education : Bachelor of Social Science degree majoring in Industrial psychology and General Psychology (HR equivalent)

: University of Kwa Zulu Natal (2007- 2010)

Last school attended : Westville Girls’ High School (2002- 2006) Year : 2006

Matric (Senior certificate with Distinction)

Subjects : English, Afrikaans, Mathematics, Economics, Art, Physical Science

Computer Skills

MS Word

MS Excel

MS Outlook

People Fluent ( In-house)

Taleo

Smart screen (Biometric Programme)

Ariba (Procurement system)

SAP (U2K2)

Gsuite

Intercom

Slack

Asana

Biometric Officer- Certified by Lexis Nexis

EMPLOYMENT HISTORY:

8. Advantage Learn- Executive Assistant (April 2018-current) Responsibilities:

Assistant to a CEO and 6 Opal members.

• Diary prioritization and management

• Booking of rooms and venues

• Responding to emails and telephone calls

• Booking travel and accomodation

• Drawing up policies and procedures

• Website administration

• Overseeing the finance department and ensuring deadlines are met

• Completing e commerce orders

• Any ad hoc assistant needed

• Conference planning

7. Unilever- Executive Strategic Assistant (July 2017- March 2018) Responsibilities:

Assistant to a Director within General trade (sales) of Unilever.

• Collating monthly numbers from the various Account Managers that report into the Director

• Putting together presentations for various meetings

• Pulling numbers from our system to compile customer reviews

• Compiling comparisons of figures between last year and current year to track progress

• Updating templates with updated figures on a monthly basis

• Any adhoc assistance required

6. Unilever- Executive Assistant/PA/Secretary (June 2016- June 2017) Responsibilities:

Executive Assistant to 4 Directors and 1 MD within the Central Africa business unit of Unilever.

• Diary prioritization and management

• Booking of rooms and venues

• Responding to emails and telephone calls

• Submitting expense claims (GTES)

• Booking travel, both international and domestic

• Applying for VISA’S for various countries

• Ordering various stock for the department (SAP/ARIBA)

• Drawing up relevant documentation

• Compiling PowerPoint decks

• Any ad hoc assistant needed

Reason for leaving:

Promoted to a Strategic Assistant role within Unilever. 5. Unilever- Management Recruitment Specialist (January 2016- May 2016) Functions recruited across: HR, Finance, Marketing, Research and Development, CD. Responsibilities:

Assisting a Management Recruitment specialist with:

• Sourcing candidates (Linked In, Career junction, Headhunting)

• Screening applicants (Only Manager and Director recruits)

• Briefing the candidate about the responsibilities, salary and benefits of the job in question

• Shortlisting candidates

• Any ad hoc assistance that is required (Administration, checking salary information, references etc.)

• Building and maintaining relationships with stakeholders

• Examples of roles I have taken full responsibility for- Sourcing Unit Director, Work Level 3 Marketing Clearing House, Plant Managers, Planning Manager, Finance Managers, Senior Brand Managers, Marketing Managers, R&D Clearing House. Reason for leaving:

Contract came to an end and was therefore offered another in house role as seen above. 4. Accenture- Senior Recruitment Specialist for and based at Unilever (July 2015- 31 October2015)

Functions recruited across: HR, Finance, Marketing, Customer Development Responsibilities:

Assisting a team of 4 Senior Recruitment specialists with:

• Sourcing candidates (Linked In, Career junction)

• Screening applicants on system (Taleo)

• Briefing the candidate about the responsibilities, salary and benefits of the job in question

• Screened applicants for graduate programs and assisted in setting up packs and interviews.

• Telephonic interviews and shortlisting candidates

• Creating requisitions on system

• Any ad hoc assistance that was required (References, checking salary information, Administration etc.)

Reason for Leaving:

Worked on a month to month volume based contract which came to an end as volumes stabilized.

3. Quest Staffing solutions- Recruitment Specialist/ HR Administrator (Feb 2014- July 2015) Clients: Unilever, Cell C, Standard Bank, FNB

Functions: HR, Marketing, Finance, Supply Chain, Research and Development Responsibilities:

• Recruitment and selection of candidates as required for different job specification

• Responsible for the effective solutions and assist in the sourcing and headhunting of scarce skills in the workplace

• Conducting competency based interviews, and handle normal recruitment and selection tasks;

• Responsible for feedback and success of adverts

• Assisting in-house Testing Administrator in monitoring the effectiveness of assessment tools

• Headhunting - identifying and approaching suitable candidates;

• Completing a search of the candidate database to find the right person for the employer’s vacancy;

• Receiving and reviewing applications, managing interviews and short-listing candidates;

• Requesting references and checking the suitability of applicants before submitting their details to the Account Manager

• Briefing the candidate about the responsibilities, salary and benefits of the job in question

• Business development

• Developing marketing techniques and networking in order to enhance company’s profit

• Building relationships with Account Managers

• Advertising vacancies appropriately by drafting and placing adverts in a wide range of media (e.g., newspapers, websites, magazines)

• Compiling job descriptions

• Informing candidates about the results of their interviews

• Using People fluent (in house system) to manage each job in terms of candidates brought in, generating links for assessments and placing them. Reason for leaving:

Company underwent a restructure and retrenchment was the next step as was employed on a contract basis.

2. Coracall (call centre)- Front desk receptionist/ Administrator (Sep 2012- October2012)

- Recruitment consultant (Nov 2012- January 2014)

Responsibilities:

-Front desk receptionist/PA

• Assisting clients,

• Drawing up of contracts for employees

• Typing documents for the MD

• Managing the diary of the MD

• Making appointments

• Answering the telephone- managing switchboard

- Recruitment consultant

In-house recruiter for various call centre campaigns and ad hoc positions (Bulk )

• Placing adverts online and in newspapers

• Screening CV’s from advert responses

• Booking interviews

• Conducting interviews

• Conducting reference checks

• Offering employment/ regretting candidates

• Creating packs for successful candidates

• Tracking reports on attrition.

• Keeping track of General stats on advert responses/CV’s screened/ Successful/Unsuccessful

Reason for leaving: Retrenched

1. I. Kathrada & Associates - Receptionist (June 2011- March 2012) Responsibilities:

• Basic administrative duties

• Typing of documents

• Greeting clients

• Answering the telephone

• Managing switchboard

Reason for leaving:

Better prospect with options to grow career in line with degree.

***References available on request

Contact this candidate