Document Control Project

Warm Greetings,

Sir/Madam,

I am respectfully submitting to your good office my Job application for any suitable position commensurate to my Educational background and qualifications. Thus, for any ready reference, I have hereto attached my brief Curriculum Vitae containing a summary of my skills, qualification, and relevant experience for your consideration.

At present, I am employed as a Logistics Document Controller at V3 Middle East Engineering Consultant Co, Al Riyadh, Kingdom of Saudi Arabia. However, should you consider my application to your company, I am very much willing to undergo interview and/or any qualification screen should it be necessary and at any time most convenient for you.

Looking forward for your favorable action on my application. Thank you and more power. Very sincerely yours,

Joefel C. Lorilla

Applicant

JOEFEL C. LORILLA

Marcos. St. Calinog, Iloilo City

Iloilo City, Manila Philippines

Contact No. +966-0507723077

***********@*****.***

Position Desired: Document Controller, Administrative Assistant Personal Statement

I currently work as Sr. Document Controller at FAST CONSORTIUM COMPANY, Al Riyadh, Kingdom of Saudi Arabia. As Document Controller, I manage and oversee documents for a project of the organization. Make sure that proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed.

Personal Background:

Name: Joefel C. Lorilla

Age: 32 yrs old

Birth of date: March 5, 1988

Birthplace: Calinog, Iloilo

Citizenship: Filipino

Height: 5’7

Civil Status: Married

Passport No: EC1025554

Iqama No: 241-***-****

SPECIAL SKILLS:

Aconex Software

PTCV2 Software

Computer Hardware and Software Installations.

Installations All Kinds of Windows Operating System.

Computer Trouble Shooting

Team building

Books & Document keeping skills

Analytical and problem-solving skills

Document Controller Skills

Decision making skills

Effective verbal and listening communications skills

Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs at a highly proficient level.

Time Management Skills

Excellent English writing skills.

Organizational and time management skills.

Ability to work under pressure and multitask

Interpersonal skills with the ability to work well with all levels of internal management.

Professional Experience:

Project Involved with:

Project Name : Bujairi Logistics Construction and Site Supervision March 2020 to Present

V3 Middle East Engineering Consultant Co.

Job Title : Document Controller

Project Location : Riyadh Saudi Arabia

Logistics Document Controller

Responsible for daily reports and documents upload thru ACONEX

Quality check all returned or closeout documents prior to EDMS (Aconex) upload.

Submit and control all local copies

Responsible contact for customs authorities and other government agencies

Responsible to ensure respective parties maintain proper recordkeeping and document retention

Issuing all construction design documents to the relevant contractors and performing quality checks on all incoming documentation using EDMS.

General support with project and team administration, e.g. maintaining the project calendar, coordinating meeting arrangements, document formatting, and typing.

Information Management & Archiving

Receive and archive all electronic information and hard copies as required.

Maintain project information database by ensuring all incoming and outgoing data is stored according to protocol.

Monitor project email inbox for any actions and route correspondence / documents to correct team members as appropriate.

Prepare and issue formal Transmittals for all outgoing information.

Prepare and issue formal instructions, Approval Request, meeting minutes and other outgoing documents.

Monitor due dates for Contractor drawings to be issued, ensuring all information is released on time.

Monitor project programme to highlight key dates and aid their successful completion.

Prepare and update reports, minutes, and other documentation, as necessary.

Assist team members with the relevant document management procedures.

Collect and/or track other data as required by the project team

Print drawings and documents, as necessary.

Project Involved with:

Project Name : Riyadh Metro Project

April 2019 – March 2020

FAST Consortium Company / Lion Horizon

Job Title : Document Controller

Project Location : Riyadh Saudi Arabia

Project Design Cost : USD $ 22.5 Billion

Document Controller Landscaping & Station Construction Department

Ensure all documents are registered and controlled in the Electronic Document Management Systems Aconex)

Responsible for daily uploads and downloads of drawings and documents thru ACONEX

Quality check all returned or closeout documents prior to EDMS (Aconex) upload.

Review incoming Workflow to ensure all required documents and drawings are correct.

Maintain proper organization and storage of documents and information.

Preparing the distribution Matrix for different discipline for shop drawings

Responsible for overall coordination of controlled documentation within the company Correspondence via Aconex.

Compilation and distribution of Daily Progress Report.

Produce Weekly Report for Management and Engineers

Proficient with the management and efficient working of the Document control management system.

Well versed with distributing documents; and tracking and retrieving them on regular basis.

Provide status and other reports to the senior management as required

Coordinate all the activities within the assigned Discipline

Provides assistance to the Project Management Team as required

Assist & work closely with Project Document Control Manager with implementation and application of appropriate document control procedures and work practice for use on all projects during the design and construction phases.

Produce Weekly Report for Technical documents received from company, designer and Consultants.

Proficient with the management and efficient working of the Document control management system.

Well versed with distributing documents; and tracking and retrieving them on regular basis.

Provide status and other reports to the senior management as required

Coordinate all of the activities within the assigned Discipline

Work closely with document management & control in other areas to ensure procedures, standards, and work instructions is followed maintained and modified as required.

Receiving, logging, and distributing all technical documents on a day-to-day basis and assisting in the coordination and monitoring of administrative activities to facilitate and expedite the workflow.

Checking the received hard copies and ensuring that they match the project mails uploaded in ACONEX.

Processing/sending all outgoing documents through Aconex, providing a system- generated number, registering sent documents on the Incoming Registry as a reply.

Responsible for the Establishment of Document Controller Procedure Which Includes Drawings, Schedule Control Procedure, Document Submittal and receipt procedure, document status and Indication Procedures.

Coordinates Submittal with the Main Contractor thru ACONEX software and final handing over documents thru ACONEX Software.

Project Involved with:

Document Controller

April 2015 to April 2019

UTC Building & Industrial Systems

OTIS Elevator Company – Saudi Arabia

Metro Riyadh Railways (Major Project)

P.O Box 42278

Riyadh, 11541

Kingdom of Saudi Arabia

Project Name : Riyadh Metro Project

Job Title : Document Controller

Project Location : Riyadh Saudi Arabia

Project Design Cost : USD $ 22.5 Billion

Major Project Document Controller

Receiving, logging, and distributing all technical documents on a day-to-day basis and assisting in the coordination and monitoring of administrative activities to facilitate and expedite the workflow.

Checking the received hard copies and ensuring that they match the project mails uploaded in ACONEX.

Processing/sending all outgoing documents through Aconex, providing a system- generated number, registering sent documents on the Incoming Registry as a reply.

Responsible for the Establishment of Document Controller Procedure Which Includes Drawings, Schedule Control Procedure, Document Submittal and receipt procedure, document status and Indication Procedures.

Coordinates Submittal with the Main Contractor thru ACONEX software and final handing over documents thru ACONEX Software.

Liaison with the Project team member for preparation of all submissions. Ensure all submissions are submitted in timely manner, appropriate approval/rejection are obtained and formally recorded.

Maintains Hard copy and Soft Copy of all Documents sent and Received.

Keep track of all documents correspondence and transaction. Maintained and update all document registers.

Prepare and submit weekly and monthly report.

Prepare Monthly Time Sheet using PTCV2 software.

Control of issue and receipt of all documents and drawing received and submit.

Procurement of Office Materials Supply.

Support in management of project through efficient processing of information to and from project team.

Setting up, designing, and administering the documentation system

Supporting communication within the project

Setting up and handling the administrative infrastructure for the project team

Marinating and updating the database and manual filing Project Involved with:

Document Controller / Admin Assistant

January 2010 to January 2015

Saudi Binladin Group – PBAD Riyadh.

P.O Box 18872

Riyadh, 11425

Kingdom of Saudi Arabia,

Duties and Responsibilities:

Maintain and manage daily schedule for PROJECT MANAGER / SITE ENGINEER.

Responsible in handling site incoming and outgoing emails.

Organizing and keeping well-organized files and ensure confidential information and documents are handled with complete discretion.

Maintains and ensure proper filing system.

Classifies, sorts, files and retrieve correspondence, records and other site documents as requested.

Taking dictation in shorthand and drafting, typing letters, internal memos and various correspondences.

Preparing Daily & Weekly Site Report.

Answers/transfer telephone calls and relay messages to concerned personnel.

Ensuring sequential numbering system in each and every outgoing correspondence. I.T Maintenance

January 2009 to January 2010

International Builders Corp.

Molo, 5000 Iloilo City, Philippines

Duties and Responsibilities:

Providing IT support to computer users within the office (including inducting new staff).

Initial troubleshooting of IT problems and resolving them wherever possible.

Ensuring that data is routinely backed up.

Ensuring that all staff is able to organize their computer files in an effective way whether they are shared or for individual use.

Managing the distribution of documents in electronic format and of standard layouts and templates for documents.

Ensuring that software licenses.

Keeping an inventory of all computer equipment, keeping maintenance records, and ensuring adequate maintenance provision

Keeping a log of all IT problems with their resolution. Educational Attainment:

College: Bachelor of Science Information Technology April 2009 Iloilo Doctor’s College-

College of Information Technology

West Avenue, Molo Iloilo City, Philippines

Course: Bachelor of Science Information Technology (B.SI.T) Organization: Philippine Society of Safety Practitioners Middle East Region (PSSP- MER)

Safety Trainings & Seminar:

BOSH Training - November & December 2011 at Dammam Saudi Arabia

Management Safety Responsibility Seminar – Workshop (4 CSE Units)

Safety Meetings & Safety Training Program Seminar – Workshop (4 CSE Units)

Fall Protection Safety Seminar – Workshop (4 CSE Units)

Excavation, Trenching and Shoring Safety Seminar – Workshop (4 CSE Units)

Confined Space Entry Program Seminar – Workshop (4 CSE Units)

Waterborne Illness Prevention Seminar – Workshop (4 CSE Units)

Character References:

Engr. Omar Hussain

Construction Logistics Manager

V3 Middle East Engineering Consultant Co.

Mobile: +966-*********

Engr. Abdulhadi Ousta

Civil Engineer Technical Lead

V3 Middle East Engineering Consultant Co.

Mobile: +966-*********

I hereby verify that all information I have given to you is true and correct to the best of my knowledge and belief.

JOEFEL C. LORILLA

Applicant’ Signature

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