DORA A. HERNANDEZ
Summary of Skills
Expert skills in adapting to difficult and complex tasks
Excellent Customer service skills
Detailed oriented, excellent organizational skills and time management
Excellent interpersonal communication skills
Bilingual (Fluent in Spanish,) speak, read, write
Excel, Microsoft Word, Word Perfect, Power Point, Outlook, QuickBase
Lotus Notes, People Soft, Resumix, Oracle, CUOnline, Great Plains, My World
Event planning, proficient at general office duties
Typing speed 65wpm.
10 key by touch
01/06 - Current- Administrative Assistant to Management - Home Preservation Services, Ca.
Maintain COIs for all vendors
Update, track and input invoices into QuickBooks
Prepare and submit employee expenses and enter into QB
New hire on boarding
Maintain office files, and supplies
Help in other departments as needed
01/17 – 12/6/19– DPS Construction/Hensel Phelps – Office Engineer/Supply Chain
Track and cooordinate equipment purchases.
Arrange conference calls
Support Electrical design team
Schedule meetings and take minutes
Direct deliveries to designated warehouse.
Generate transmittals for equipment arrivals.
Update material tracker in Quick Base.
Provide administrative and technical support to others to ensure that the work complies with all engineering standards, codes and specifications.
Read and interpret plans.
Review and process construction design submittals.
Process RFIs and subcontract change orders.
Collect monthly headcounts from all Trades
Monthly Pay Applications.
Review monthly “yet to buys".
Attend Trade meetings to discuss job issues and timeline
Schedule conference calls and send invites in Outlook.
Travel reservations and hotel accommodations.
Event planning and catering.
General office duties.
08/14 – 12/17– TrueNet Communications/Cox Communications – Construction Administrative Coordinator (Contract Position)
Create spreadsheets used for tracking construction material. Create requisitions, data dumps (material that has been shipped to contractors)
Process invoices for payment in Oracle
Create Service Tickets each time a sub-division/customer is ready for cable sales/marketing
Update, create, and maintain reporting spreadsheets used for tracking construction progress
Meeting minutes and distribute finished notes
Update construction trackers on daily basis and communicate with subcontractors
Translate construction training playbook to Spanish
Track / maintain employee PTO and update calendar and enter time sheets into database
Coordinate company luncheons – All general office duties, airline reservations and hotel accommodations
08/08 – 08/14 – Bohannon Development Co. – Executive Assistant to Director of Operations & Chief Engineer
Track and maintain certificate of insurance for all store vendors
Maintain restaurant oil dispensing logs and hood cleanings
Prepare work orders and check request. Schedule conference rooms and collect payments
Interpret and translate in HR policies and procedures in Spanish
Interpret and translate Safety requirements to new hires
Manage the over-all operational concerns of the Shopping Center; housekeeping and maintenance of the building inside and out
Maintain good relations with all departments, vendors, merchants, and leaderships
Assisted Marketing dept. in increasing mall traffic by assisting with marketing events
Provide superior client service by attending to complaints and make suggestions
Submit property damage claims to insurance companies
Travel arrangements, hotel reservations, ordered office supplies and equipment
Assisted with planning company events, Christmas parties, etc.
Source, interview candidates for food court, present job to qualified candidates
Supervised and managed a team of 12 janitors
07/07 – 07/08: CEO Construction – Project Coordinator – Redwood City, CA
Prepare specifications and reports on all project status through completion
Monitor all projects. Submit reports on work progress and materials installed
Interact with contractors and private parties on issues related to construction projects/updates
Review all permit applications and license coverage. Manage construction bids and budget
10/06 – 05/07: Desert Schools Federal Credit Union - HR Jr. Recruiter/Coordinator – Phoenix, AZ
Sourcing, schedule drug screens, background investigations, and ran credit reports
Scheduled and coordinated interviews with department managers
Maintain employee files and process new hire paperwork
Create new spread sheets for tracking company information
Scan employment applications and notes into Oracle database
Prepare informational company packets, offer letters and declines notices
Answer insurance benefit questions as needed
Assist with employment job fairs. Translate company flyers to Spanish
04/04-08/06: Vanguard / HR Jr. Recruiter/Coordinator, Scottsdale, AZ
Source and scan resumes. Update resumes into Resumix database
Prepare new hire packets and offer letters as well as decline notices
Verify references. Schedule and coordinate interviews
Coordinate advertisements, including scheduling and coordinating job fair events
Order background checks. Track job requisitions
Act as liaison for new hire benefit’s orientation
Enter data into to People Soft
Arrange flights and hotel accommodations. Traveled to Pennsylvania for meetings as needed
Responsible for weekly company newsletter on upcoming company events and job fairs
08/02-12/02: Pearson Education Technology / Call Coordinator – (Temp) Mesa, AZ
Responsible for answering over 100+ calls daily
Answer customer inquires related to company software products and company seminars and events
Process collateral orders by utilizing Oracle. Track requisitions and purchase orders
08/01-07/02: Capital Asset Enterprises, Inc. / Office Manager/Human Resources (Temp) Phoenix, AZ
Resume sourcing and recruiting. Interview prospective candidates
Maintain HR files and answer any questions related to job postings
Create and post company ads in Arizona Republic/ Monster
Administer Company insurance information to new employees and answer insurance inquiries
Process Workman’s Compensation claims. Post payments received and track purchase orders
Assist sales associates with investor packages/literature. Enter Payroll data, disburse paychecks
Update and maintain general company information (cell phone lists, calendars, utility list, etc., daily bank deposits, maintain office equipment.
02/00-07/01: Hoffman Construction / Construction Administrator (Contract Position) - Mesa, AZ
Document Control Specialist
Support Electrical and Mechanical department with general office duties.
Processing documents for redesign and revision, and tracking all documents
Coordinate meetings and Company functions
Prepare spreadsheets, charts, and graphs by utilizing Power Point
Responsible for RFI’s, submittals, and change orders
Meeting minutes. Light accounts payable/receivable
Schedule flights and hotel reservations
References: Furnished upon request.