Facilities Coordinator/Administrator

Cecil Bacister Virtucio

**************@*****.*** +971-**-***-****

linkedin.com/in/cecil-virtucio-auh2020

Summary

Highly dependable professional with more than 7 years’ experience in United Arab Emirates providing excellent administrative support to different departments in the company. Educated and energetic professional recognized as quick learner with exceptional skills and the unique ability to manage several tasks in a stressful environment. Excellent communicator seeking a challenge, using current skills, with the opportunity for professional growth Experience

Facilities Coordinator Jan 2020 - May 2020

Census International LLC (Total service in the company 7 years & 8 months) 5 months

• On top of my duties and responsibilities as General Site Administrator prior to this promotion.

• Coordinator of Soft & Hard services common area issues.

• Calling the Clients to make an appointment for inspection and scheduling of work.

• Requesting to Tadweer for manifest waste collection in the whole community.

• Monitoring the work orders pending in Infor EAM system and following-up the concerned team to close on time.

• Coordinating to store for processing the uniform request of technical team & materials request.

• Preparing request for quotation & purchase requisition form and send the request to the store/procurement department as per operational required.

• Preparing proposal & operations technical report with the support of FM Engineer. General Site Administrator Jan 2014 - Dec 2019

Census International LLC 6 years

• Reporting to the Facility Manager / FM Engineers and assisting their request.

• Preparing monthly summary list of all jobs carried out by the clients and forward to Finance department for invoicing.

• Organizing and preparing of operations weekly minutes of meeting.

• HR related works (Attendance report, assisting Supervisors & Technicians personal request, registration in biometric machine for all new staff, preparing HR documents for Managers approval, preparing of monthly manpower schedule).

• Handling of complete document control in Soft & Hard Services Department (archival & retrieval)

• Consolidating FM monthly report with appropriate manner in all relevant documents, supported by FM planner, FM Engineer & FM Manager.

• Receiving LPO’s from the client verifying and coordinating with concerned Supervisors/TL’s to proceed the work as per team availability schedule & sending to Call Center team for creating the work orders as per advise schedule.

• Coordinating with all related department for any operations requirements.

• Preparing official quotations based in Supervisors work calculation forms and reports after inspection.

(Drafting, printing, getting approval from FM Engineer, scanning, saving in the folder system and sending through email to the clients).

• Uploading the sent quotation copy in the Infor EAM system for history reference per property details.

• Assisting all Supervisors for their daily operations matters.

• Responding email queries from the Clients.

• Attending Call Center team queries regarding quotations.

• Promoted as Facilities Coordinator the following year.in 2020 Junior Oracle Planner / Receptionist Aug 2012 - Dec 2013 Census International LLC 1 year 4 months

• In-charge of work orders issuance from the Supervisor as per Clients/Customers required.

• Creating work orders requested by the Clients/Tenants and closing the work orders chargeable to be billed.

• Updating the monthly Package Preventive Maintenance Services.

• Preparing the letters and other documents.

• Establish and maintain various filing and record management systems.

• Attending phone calls taking down messages to ensure effective communication.

• Responsible for sorting of received documents or files from other Companies and forward to the designated Departments.

• Promoted as General Site Administrator the following year.in 2014. Education

La Consolacion College - Bacolod 2007 - 2012

Bachelor of Science in Business Administration Major in Marketing Management, Consistent Dean's Lister & Academic Scholar

Honors & Awards

ACADEMIC EXCELLENCE • La Consolacion College Bacolod • March 2012 Skills

Oracle ERP/System • V-lookup (Excel) • Pivot Tables • Infor EAM Systems • Facilities Management

• Customer Service Management • Analytical Skills • Customer Relationship Management (CRM) Certifications

Advanced First Aid Training

Elite International Health & Safety Consultancy

Issued February 2018 – Expired February 2020

MS Excel Basic & Advance

Filipino Institute – Abu Dhabi City

Issued October 2018 – No Expiration Date

Logistic & Supply Management

Filipino Institute – Abu Dhabi City

Issued Decemebr 2018 – No Expiration Date

Document Controller

Filipino Institute – Abu Dhabi City

Issued March 2019 – No Expiration Date

Reference

Available upon request

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