Personal Assistant Project

CAROL FERNANDEZ COLLAMAR

E-mail: *************@*****.***; *****************@*****.***

Mobile no. +63-977-***-****

Skype ID: Carol.Collamar

Philippines

QUALIFICATION SUMMARY

I.T. Project Manager / Implementation Consultant

General I.T. Administrator

Executive Secretary / Personal Assistant

Software Application Engineer / Programmer

System Administrator/Finance Assistant

Excellent in client management

Quality Assurance Specialist

Diversified to all types of business.

Have an accounting background experience

Result-oriented and multi-tasking

EDUCATION ATTAINMENT

University

Course

Year Graduated

University of the East

Manila, Philippines

Bachelor of Science in Computer Science

1989 - 1993

SKILLS SUMMARY

PROGRAMMING SKILLS

MS Access database programming

SQL

Visual Basic

VB.net

Phyton (basic)

* Data Modelling

* Data Visualizaton

* Data Analytics

SOFTWARE

Microsoft Office (word,excel, PowerPoint)

Microsoft Project

Visio

Trello

Slack

METHODOLOGY

Agile

WaterFall

Do I.T. administrative and system support to project to the company

Manage project team defining project scope, budget, scheduling tasks, manage project assignments, systems development, systems implementation, quality assurance test, system integration and user acceptance testing.

Do administrative works, customer service administration and project management

Have knowledge in accounting and preparation of financial reports.

Do some personal assistant tasks.

Communicate fluently with clients, identify user requirements,

Work in an agile methodology environment

Manage and control an effective and engaged a discipline and professional project team

Manage an end to end project implementation

Experience in vendor management.

I.T. WORKING EXPERIENCE

iEminence Inc,

Boni, Mandaluyong

Software Company

Project Manager – freelance Project : Infor EAM

Enterprise Asset

Management

March 2019 – June 2019

Hilsoft Inc.

Boni, Mandaluyong

Senior Implementation Consultant –

Project handled: ERP, Payroll, HRIS, DTR, and CRM

April 2019 up to present

1.Provide IT consultancy services in the area of project management.

2.Manage key elements of the project like budget, time and resources.

3.Project initiation by identify the scope of the project and budget

4.Develop project proposals that covers the origin of the project, implementation timelines, risk management, change management

5.Determine contingency plan

6.Ensure that all deliverables will be submitted on time.

7.High level of communication with Clients.

8.Direct and coordinate project activities to personnel to ensure project progresses on schedule and within budget

9.Confer with project personnel to provide technical advice and resolve problems

10.Coordinate job orders or customizations to developers.

11.Document quality assurance test plan, direct quality assurance testing, prepare test scripts and test scenarios of the project.

12.Manage an end to end project implementation.

13.Pro-active to solve critical situation and adapt immediate solution.

14.Monitor project execution to clients and check if output is inline with their business objectives.

AEB Group of Companies

Apopong, General Santos City, Philippines – a group of companies with diversified franchising business

IT Project Contractor

July 2015 – July 2018

1.Handles I.T Projects in several companies under the AEB group.

2.Designed, developed and implemented system in Sales Trading-Retail system

3.Manage 3rd party software vendors and schedule their tasks and completion.

4.Manage backlogs and task in timely and appropriate deadlines

5.Manage freelancer teams (3rd party IT Vendor), assigned and defining task and resources.

6.Design their systems infrastructure and network infrastructure. Coordinates with hardware vendors and check installations, settings, restrictions, check user rights and privileges.

7.Do quality assurance test and prepare business cases test.

8.Implement ERP-Retail Trading System

9.Assist users and system training them.

10.Proper documentation and system definitions.

Accomplishments: ERP – Retail Trade ; Inventory Module

Azure Consultants JLT

Office 2501 Tifanny Towers, Jumeira Lake Towers, Dubai UAE

An outsourcing company and consultancy firm

IT General Administrator

March 2013 up to March 2015

1.Provides mainly I.T. administrative support

Maintains CRM and updates client databases and generate monthly reports

Update software login details, company renewals for domains/hosting and timesheet databases

Design and develop clients statutory database and generates statutory reports

Manage project teams, developers, data analyst in web conversion of our CRM standalone system.

Monitors sonic wall as their security firewall

Monitors and maintains SQL server active directory users, user rights and privilege to each designated file folders.

Maintains Microsoft exchange servers setups, spams and whitelisted emails

Maintains file servers and system servers, accounting softwares – SAGE UK

2.Serve as an I.T Project Coordinator/Manager

Provides assistance in our I.T. outsource company, coordinating implementation in I.T. projects in the company.

Manage development teams (5 team members). Develop CRM (Web version) . Helps and assist problems to team members in project scope, project deadlines, implementation and deployment.

Prepares system analysis and design for clients user requirements.

Prepares process flow diagrams in all users work flow, documentations and trainings.

Prepares networking connections in the entire office layout.

Monitors additional hardwares and softwares and maintains and monitors subscriptions and licensing information.

3.Serves as an office administrator / Personal Assistant

maintaining office systems;

booking hotel bookings and travel reservations;

maintain and update and internal databases;

attending meetings, taking minutes and keeping notes;

liaising with staff in other departments and with external contacts;

ordering and maintaining stationery and equipment;

sorting and distributing incoming post and organising and sending outgoing post;

liaising with colleagues and external contacts to book travel and accommodation;

organising and storing paperwork, documents and computer-based information;

Accomplishments: CRM Module

Clients Statutory System

Clients Web Portal

Al Brooge Forex Broker (Foreign Exchange Company)

Hamdan St., Abu Dhabi, U.A.E.

Forex Brokerage Firm

Executive Secretary/Personal Assistant

January 2010 to March 9, 2013

1.Provides office support services to ensure organize systematic arrangements in the office and to ensure effectiveness and efficiency work within the office.

Performs IT administrative work in connection with meetings such as the preparation of the agenda, minutes, and preparation and distribution of advance reference materials.

Performs presentation to upper managements in relation with the systems report from the stock market its trends and report predictions on the market status.

Opens all incoming mails with confidential or personal in nature.

Assists in planning and preparation of meetings and telephone calls.

Maintains the archiving of all the documents and organize into categories such for memos, letters, banks memos, circulars, receipts, mails and other important documents. Saves in a systems backup in NAS storage.

2.Provides database management and system support by providing an information system in a MS Access database which helps the company organizing the information for all types of clients.

Develops a programming information database by doing it on MS Access database program which maintains and collects all the information of the clients and giving the company easy access to all of its information.

Creates queries and definite searches on the desired inquiries.

Develops some functions which help the enhancement of the database systems.

Creates customized reports depends on the needs of the information required.

Provides customized charts for report analysis required in the business.

3.Provides accounting management support by entering data thru the QuickBooks accounting system which will give the management updated on all accounts on a daily basis.

Maintains vendors, employees, and customers’ data entering into the database of the accounting system by adding, deleting and editing the data.

Enters invoices, bills, purchase orders.

Settles payments by preparing checks on all outstanding items.

Prepares a list of outstanding payments for payment scheduling.

Prepares summary of reports.

Make journal entries. Analyzes accounts for the data entry.

4.Provides forex client’s support in the daily trading of forex international markets

Download daily rebates/commission in the client’s database management system. Database retrievals extract, transform, loading.

Reports daily rebates per clients to the management.

Monitors forex trends during market trading.

Monitors and reports world stock markets in a daily basis (dow jones, nasdaq, shanghai, Nikkei, Saudi, etc.)

Prepares client portfolio and analysis as needed.

Prepares feasibility studies, presentations, project outlines, and charts.

Accomplishments: Customer Trading Information Order System

Alsons Aquaculture Corp.

Maribulan, Alabel, Sarangani Province, Philippines

A manufacturing – industrial company

I.T. Project Staff

August 2005 - February 2008

Accomplishments:

Cattle Information System - Cattle operation

Accounting System

Handle I.T. consultancy services in per project bases to both companies;

Prepare system requirement specification and system detailed specification from the above mention-finished projects and finalized the system analysis for each program;

Prepare system design proposal, budget analysis and cost benefit analysis for each project;

Develop program, coding, testing and implementation for each project;

Present system presentation;

Prepare users and technical manual.

PKII Engineers Inc. (I.T. Consultancy Company)

Makati Avenue, Makati,Philippines

An IT consultancy firm

Quality Assurance Specialist

May 2005-July 17, 2005

Projects handled:

Walk-in System for Examinations

Accounting System

NTC Web Portal

Administration

Responsible in checking the contents of the documents or the System Requirements (e.g.) compliance according to the SRS-template as to the expected organization of information, notations, diagrams, etc, grammatical errors, number sequencing, content based from discussion in terms of minutes, etc.);

Responsible in checking the completeness of the document against the users’ requirements and technical proposal;

Responsible in checking the compliance of the documents against the user’s requirements and technical proposal;

Edits the corrections in the documents (flowcharts, grammars etc.);

Coordinates with the System Analyst about the changes in the documents;

Quality assures the completeness of the system requirements specifications before releasing it to the client for approval.

Sarangani Agricultural Co. Inc. (Agricultural Co.)

Sarangani Province, Philippines

Agricultural Company

System Administrator/ Finance Assistant

Aug. 3, 1999- Aug. 30, 2004

Guide users and management in formulating their desired needs and requirements; advises on alternative ways and implications of changing manual system to new systems or revised computer systems/application technology;

Collect relevant operational measurements to report to management;

Analyze user project proposals, identify duplication of work; identify omissions and errors in requirements;

Conduct feasibility studies on special or complicated projects and recommends reliable approach and develop system design for approved projects;

Provide Microsoft office training and system training on develop project to users;

Prepare technical and manual documentations;

Provide user access control commands to provide basic security and protection of computer resources;

Monthly Regular visits to ranches for hardware checking and attend users problems.

Accomplishment: Payroll Consolidation Program

Sales Trade

Accounting System

AIT Technology Inc.

Philippine Stock Exchange Center 1600 Pasig, Manila, Philippines

An IT Solution Software company

Software Application Engineer

February 6,1996 – Sept. 30, 1998

Provide additional system analysis and design for modifications in the existing system;

Provide technical support to customers and staff;

Record work progression per company request in the Technical Support Application database;

Assist client when they encountered system and data errors and provide system assistance;

Servicing account monitoring and updating new release version on programs;

Provide system trainings, presentations, and events both internal and external clients;

Provide quality assurance on programs under beta testing on all enhancements;

Provide program delivery due dates to clients and time estimates on each project or enhancement and error reporting;

Data management;

Accomplishments: Excalibur Stock Broker System

Excalibur Accounting System

TRAINING

ISO (QMS 9001:2000) ORIENTATION

August 31, 2004

ISO ORIENTATION SEMINAR

Alsons AquaCulture Corporation

AAC Training Room, Maribulan, Alabel,

Sarangani Province, Philippines

LEADERSHIP WORKSHOP

July 22,23 & 24, 2004

SUPERVISORY MANAGEMENT WORKSHOP

Agri-Business Unit

Laz Terrazas Club House Ma-a Road, Davao City, Philippines

PERSONAL INFORMATION

Nationality : Filipino

Language: English and Tagalog

Date of Birth: June 25, 1972

Present Address: 42 Agoncillo St. Magno Subd. II Novaliches Q.C

Prov. Address: #16 Bethany St Oringo Subd. City Heights, General Santos City 9500

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