Personal Assistant Manager

Anastasia Murashova

Tel: +971-**-***-**-**

E-mail: *.*************@*****.***

Date of birth: December 20, 1990

Nationality: Russian

Visa Status: Visit Visa

PROFILE SUMMARY

Accomplished executive assistant reporting to a CEO and other top executives. Consummate professional dedicated to making the lives of busy executives easier. Serve as an effective gatekeeper; prepare well-researched and accurate documents; manage busy calendars; and efficiently handle daily office tasks. Technically skilled administrative support professional valued for multitasking strengths, organizational abilities and diplomatic handling of confidential information. Advanced command of MS Office (Word, Excel, PowerPoint, Access and Outlook) along with strong business and financial management skills. STRENGTHS

• Office Management

• Policies & Procedures Manuals

• Report & Document Preparation

• Spreadsheet & Database Creation

• Strong organizational and problem

solving skills

• Records Management

• Meeting & Event Planning

• Inventory Management

• Exceptional multi-tasking abilities

CAREER SNAPSHOT

Personal Assistant of CEO / Office Manager / HR Executive Aug 2018 – Feb 2020 I JET GLOBAL DMCC

Personal Assistant of CEO / Office Manager / HR Executive Jan 2016 – Jul 2018 Aurora Aviation / Aurora Jet Fuel DMCC

Personal Assistant to Director of Food and Beverage April 2013 – Dec 2015 Sofitel the Palm Resort and SPA, Dubai, UAE

Specialist of marketing department March 2012 - March 2013 Joint Stock «Irtysh Shipping Company», Omsk, Russia PROFESSIONAL EXPERIENCE

August 2018 – February 2020 working as Personal Assistant of Chief Executive Officer / Office Manager / HR Executive at I JET Global DMCC, Dubai, UAE.

Organizing and maintaining the CEO’s diary and making appointments, and available time on a daily/weekly basis to discuss issues, problems, operations and other matters;

Word processing, dealing with correspondence, writing emails/letters and corporate documentations/SOP’s/policies (further information on such detailed herein), taking dictation, typing minutes and meeting reports;

Organizing and attending meetings, and arranging business trips (including flights and accommodations), ensuring the CEO is well-prepared for meetings/business trips, preparing meeting agendas;

Dealing with the CEO’s incoming email and post delegating work to managers as relevant to each staff members. Designing and producing documents, briefing papers, reports and presentations;

Processing CEO’s business expenses and other administrative items;

Carry out specific projects, research and administration as required by the CEO;

Conduct research on items/companies/competitors/etc. as requested by the CEO;

Maintains office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions;

Assist office staff by recruiting, selecting, orienting and training employees;

Manages DMCC online portal when required; filings for company and employee related matters;

Manages rental agreement, maintenance request, and schedules committee and board meetings;

Coordinate with department heads for the daily activities and for companies travel needs: arrangement of hotel accommodations, transportation and flight, etc.;

Arranging events for the team.

January 2016 – July 2018 working as Personal Assistant of Chief Executive Officer / Office Manager / HR Executive at Aurora Aviation / Aurora Jet Fuel DMCC, Dubai, UAE.

Assist the CEO in developing proposals and in reviewing, negotiating and finalizing contractual and other third/external party requirements to submit the company’s best chance of winning proposal;

Conduct research on items/companies/competitors/etc. as requested by the CEO;

Maintains office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions;

Manages rental agreement, maintenance request, and schedules committee and board meetings.

April 2013 – December 2015 working as Personal Assistant to Director of Food and Beverage at Sofitel the Palm Resort and SPA, Dubai, UAE.

Central coordinating person for all promotions or events happening in the hotel;;

Co-ordinates the Managers' weekly duty roster and issues the same after approval by F&B Director;

Maintains the vacation plans for all Managerial staff;

Co-ordinates issues like staff medicals, staff programs, and meetings;

Organizing and maintaining diaries and making appointments;

Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;

Partners with F&B department heads to assist in design and implementation of programs. March 2012 – March 2013 Specialist of marketing department Joint Stock «Irtysh Shipping Company», Omsk, Russia.

Carried out the calculation of cost and expenses of the fleet on lines and types.

Formation of agreements with ship owners of the region on cargo transportation on full package servicing of their fleet.

Preparing, planning and project managing the publication of all publicity material to maximize brand promotion.

Contributing to the annual sales and marketing plan.

Planning and project managing marketing events and evaluating their success.

Supporting the marketing manager in day to day marketing activities. TRAINING

1. Sales & Marketing Department

Cross Training Certificate in the Sales & Marketing department as an Inspired Meetings Coordinator in Sofitel the Palm Dubai.

Cross Training Certificate in the Sales & Marketing department as a Marketing Coordinator in Sofitel the Palm Dubai and worked in the position for 6 months. 2. HR Department

UAE Employment Law Workshop

EDUCATION

September 2007 – June 2012 Novosibirsk state academy of water transport, Omsk, Russia: Faculty of Economics and Control

Qualification: economist – manager

PERSONAL DETAILS

COMPUTER SKILLS: MS Word, MS Access, MS Excel, Internet Explorer, Outlook, PowerPoint, OASIS, ZOHO etc.

PERSONALL SKILLS: Responsible and hard-working, diplomatic, team work, Active position in life, fast learner, creativity. Driver's license UAE 2015

Driver’s license “B” category (Russia)

HOBBIES: Tennis, volleyball, skating, dancing, traveling.

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