Document controller / Secretary
Resume:
Saudi Arabia
*********@*****.***
Total Experience: 13 Years
Competencies:
Excellent written and
oral communication
skills in English and
Arabic.
Multitasking and
prioritizing the work
having ability to work
under pressure.
Establishing and
maintaining filing
systems, schedules,
records, reports and
correspondence.
Implementing controls
to ensure that work
flow protocols are being
easily followed.
Knowledgeable of work
processes and
utilization of electronic
document management
systems.
Ability to perform in a
lead capacity.
Inamullah Shafiq
Document Controller / Secretary
Career Objective:
Seeking a document controller/secretarial position in a reputable and well-established organization to practice my professional skills and expertise in a way that benefits the company and ensures my career growth.
Career Profile:
A document controller as well as secretary with a proven capability to execute document controlling, secretarial and administrative tasks. Establish and maintain electronic and paper documents filing systems. Experience Profile:
Document Controller /
Secretary
Feb 13 – Apr 20
Archen Engineering Consultants.
KSA.
Office Secretary
Aug 11 – Jul 12
Al-Mohaimeed Est. for Trading. KSA.
Assistant Admin
Apr 08 – Jun 11
Al-Sharq Al-Saudi. KSA.
Executive Secretary
Dec 06 – Mar 08
e - Solutions Est. KSA.
Education:
Bachelor of Arts (1998)
University of the Punjab,
Lahore, Pakistan
Computer Skills:
MS Office Suite – Expert level
Adobe Acrobat
EDMS
(Electronic Data Management System)
AutoCAD
Languages:
English
Arabic
Urdu
Archen Engineering Consultants Co.
Document Controller / Secretary Feb 2013 – Apr 2020
Successfully managing site documentation, secretarial and administrative tasks of the Engineering Consultant organization for more than 7 years.
Handling site documentation of the below mentioned mega projects of Ministry of Interior.
South Border Infrastructure Project site (Roads & buildings) consisting of 5 sub-sites.
South Border Housing Project site consisting of 801 residential units and an area of 785,040m2 (Project worth SR 17 Billion approx.)
Entering data from documents into the master database and keeping status of documents updated and retrievable.
Updating the master log regularly and generating QA/QC log reports on weekly basis.
Archiving new and revised documents in the document control office keeping them under safe custody and easily traceable.
Scanning documents of all sizes and saving them properly in the folders to acquire them at the time of need.
Processing incoming and outgoing documentation, registering the documents in master database, copying, scanning and transmitting the documents to the client as well as contractor.
Reviewing data and documents for accuracy according to established documentation procedures and resolving complications and issues.
Managing flow of technical documents within departments of the office to organize site inspection schedules and closing of the document submittals accordingly.
Coordinating with different departments of the office and representatives of the contractor to ensure smooth running of the site work and the documentation procedures.
Generating and assisting in preparation of site reports as and when required.
Communicating professionally with the head office from site office through Ms. Outlook and phone calls. Replying the email quires being self-correspondent and self-initiative.
Writing official letters independently.
Implementing orders and instruction of the management to the staff.
Issuing internal memos to intimate and alarm the staff regarding technical and official matters.
Handling top confidential and import document with utmost responsibility.
Executing the secrecy requiring tasks secretly, like issuance of warning letters, employee evaluations and preparation of lists of employees for transfers and staff requirements.
Managing supply of office accessories, stationery and buffet items.
Arranging maintenance of office furnisher, equipment, electricity, telephone and internet.
Preparing time sheets on daily, weekly and monthly basis to manage the staff attendance.
Managing petty cash of the company, preparing petty cash statements for fuel and maintenance expenses of vehicles, scanning invoices and sending statements and invoices to the head office regularly.
Dispatching and receiving couriers, preparing couriers containing petty cash and the other documents on weekly basis for dispatching to the head office, receiving the documents by shipments and distributing to the concerned staff.
Arranging weekly meetings for the management with the contractor and preparing agendas and minutes of meetings
(MOM) comprising administrative and technical issues.
Creating and improving healthy relations with the staff, representatives of contractors, client and the site management.
Executing various tasks related to the job assigned by the direct manager and performing duties as per company policies and procedures to achieve the optimum goals.
Al-Mohaimeed Est. for Trading
Office Secretary Aug 2011 – Jul 2012
Communicating with the suppliers and clients.
Observing the demand for materials and booking new orders.
Handling documentation of the trade materials.
Maintaining record of payments and updating the management accordingly.
Handling shipping documents and distributing to the concerned departments.
Following up time periods for shipping and supplies of the materials.
Saving soft copies of the documents in relevant folders.
Archiving hard copies in the files appropriately. Al Sharq Al Saudi
Assistant Admin Apr 2008 – Jun 2011
Communicating with the clients and suppliers.
Writing business letters independently.
Handling documentation of the company.
Saving the soft copies of the documents properly.
Archiving hard copies of the documents.
E - Solutions Est. Co.
Executive Secretary Dec 2006 – Mar 2008
Working in a networking company as Executive Secretary.
Managing correspondence of the company.
Replying email and telephonic queries made by the clients in a professional way.
Communicating with suppliers to pursue the supplies of the materials.
Writing business and official letters.
Preparing site survey reports using Word, Excel, Power Point and Visio.
Filing hard copies of the reports and documents.
Saving soft copies of the documents appropriately.
Coordinating between the field staff and office administration.
Noticing demands of the technical staff on daily basis and preparing Purchase orders.
Supervising the procurement and supplies of materials.
Maintaining record of the company vehicles documents. Personality Traits and Skills:
Superior organization, communication and interpersonal skills.
Ability to multitasking and prioritizing as and when required.
Ability to operate, track and monitor standard document management program.
Self-initiative and excellent time management skills. N.B: Currently residing in Saudi Arabia, having transferrable iqama and valid Saudi Driver’s license, Immediately available.
Contact this candidate