Office manager project coordinator executive administrativet

Rebecca McManus

New Milford, CT *****

www.linkedin.com/in/rebecca-mcmanus-26378173/

********@*****.*** 860-***-****

Operations Manager/ Project Coordinator

Highly competent professional with 15+ years of experience managing business relations and special projects at the senior management level. Exceptionally detailed, organized, and highly accurate with the unique ability to successfully coordinate/manage multiple projects and events simultaneously. Resourceful and adept at coordinating international travel and organizing large scale meetings. Extensive experience and expertise managing top initiatives. Proactive and detail-oriented, leading to increased levels of responsibility and recognition. Well-developed interpersonal communication skills to work effectively with people.

Skills and Strengths

1.Microsoft Office Suite

2.Salesforce CRM

3.SharePoint

4.QuickBooks/Peachtree

5.AR/AP

6.ADP Payroll

7.SAP

8.Concur

9.Social Media Management

10.FileMaker ProH

11.Bookkeeping

12.Editing/Proofing

13.Supply Chain Logistics

14.Project Management

15.Event Planning

16.Customer service

17.Calendar

18.Contract/Proposal Management

19.Pipeline Management

20.Office Management

21.Project Coordinator

22.SharePoint

23.QuickBooks/Peachtree

24.AR/AP

25.ADP Payroll

26.SAP

27.Concur

28.Social Media Management

29.FileMaker ProH

30.Bookkeeping

31.Editing/Proofing

32.Supply Chain Logistics

Professional Experience

TUV Rheinland of North America – Newtown, CT

Project Coordinator/Operations Manager 2019-2020

●Set up entire new business for auditing/engineering team

●Prepare and schedule engineering audits

●Created quotes in Salesforce follow project through to payment of invoice

●Created tracker with “Monday” software

Danosky & Associates – New Milford, CT

Office Manager/Project Coordinator 2018 –2019

●Office Manager

●Heavy calendar, PowerPoint, Excel

●Assist Non-Profit consultant with events, conferences and education sessions

●Contract/Proposal Management

●Project Coordinator

●Campaign Management

●Website Management

Opus Financial Services – Oxford, CT (Contract – 6 months)

Marketing Specialist/Event Planner 2017 -2018

●Planned and executed social events for Clients in California, Boston, New York City, and Connecticut

●Assisted with set-up of social media, i.e.; Facebook, Twitter

●Customer service

●Social Media management

●Coordinated with vendors

●Heavy calendar, travel and daily reports

●Utilized CRM, Salesforce, FileMaker Pro

Praxair, Inc. – Danbury, CT (Company downsized)

Executive Assistant/Project Coordinator 2014 – 2016

●Supported the VP of Sustainable Development and VP Mergers and Acquisitions.

●Managed expense reports utilizing Concur

●Created quarterly reports

●Updated Investment Proposals and project maintenance

●Responsible for updates to Praxair internal websites

● Community Engagement projects and Skills Pipeline Events Coordinator

●Maintained “Credit 360” on-line tool that supported 500 internal users. Updated policies and information

●Coordinated annual domestic and international travel engagements, including logistics, hotel, transportation

●Coordinated ‘Skills Pipeline Events’ for Community Outreach

●Worked closely with philanthropic cause collecting resumes, updating appropriate information via Excel, coordinating with instructors and vendors, and organizing communication with local media

Boehringer – Ingelheim – Ridgefield, CT (1 year contract)

Senior Administrative Coordinator 2013 – 2014

●Directly supported the Vice President and Director

●Coordinated travel arrangements – flights, hotels, transportation, etc.

●Created expense reports in Concur for Field Based Medicine (75 field-based employees)

●Established product teams

●Created monthly reports.

●Created first Field Based Medicine ShareRoom and SharePoint Planning tools for TAMRC reviews

●Trained 25+ new hires and performed onboarding for Field Based Medicine

●Worked in BiPi for contract Management

●Authored monthly newsletters supporting an audience of 150 internal employees

Meadow Ridge – Redding, CT (Company downsized)

Executive Assistant/Marketing Coordinator 2011 – 2012

●Planned, organized, budgeted, designed, marketed, advertised, and promoted successful first Meadow Ridge Health Fair

●Provided all administrative support for Administrator of a 300 resident retirement community

●Prepared daily financials, expenses, budgets, and census reports

●Attended morning report with directors to discuss events for the day

●Created first Meadow Ridge monthly Newsletter which supported 500 residents

●Conducted committee meetings with residents acting as liaison with community figures for events

●Managed all logistical requirements for special events

●Coordinated with vendors

●Involved in Media/Marketing planning for internal newspaper and publications

Village Crest – New Milford, CT

Director of Financial Services/Business Office Manager 2006 – 2011

●Planned, organized, and coordinated daily business operations to manage financial office

●Established procedures, practices, and work methods to increase facility effectiveness by collecting, compiling, and evaluating day-to-day and monthly accounting/billing functions

●Conducted daily A/R, A/P, and Bank Reconciliations

●Handled monthly financial closing of facility

●Created expense reports

●Daily interaction with families

●Collection and billing of all payment sources for corporate accounting and DSS

●Created website for National HealthCare (Village Crest)

●Performed as Human Resource Coordinator

●Provided backup in ADP Payroll for 300+ employees

●Member of Administrative/Accounting Department management team (National Health Care)

--Previous work experience includes 9 years with IBM Corporation in various positions.

--Monthly Consulting for Magazine – Editing/Proof Reading final copy

Education

IONA College, School of Business – New Rochelle, NY

BS in Business Management, Minor in Accounting Westchester Community College – Valhalla, NY

AAS in Marketing Communications, Minor in Accounting

Award

Received financial award from IBM Suggestion Award Program for creating and implementing a plan that resulted in a savings over $150K for the International Marketing Department

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