Executive Assistant Manager

Location:

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates

Posted:

May 31, 2020

Contact this candidate

Resume:

ROSALIE “sally”

DEL ROSARIO

E mail address:

*************@*****.***

***************@*****.***

Contact Number:

+971-**-******* /

+971-**-*******

Location:

Abu Dhabi, UAE

STRENGTH

Ability to maintain confidentiality of the

business to make an edge to tough

competition

Strong time management skills in order

to meet deadlines

Possesses the expertise, capability and

confidence to operate effectively with

people at all levels of an organization,

with customers and colleagues

Additional Qualifications:

Aptitude to learn and effectively use of

multiple software applications

Knowledge in MS Application such as

Microsoft Word, MS Outlook and Excel

etc.

Strong work ethic, dedication to fulfill

objectives, professionalism, trustworthy

& loyalty

Objective

To work in such a dynamic and progressive organization that enhances my technical expertise as well as provides a broad range of skills to prove my ability as an innovative individual and an enthusiastic team member. Position Desired

Administrator, Project Coordinator, Secretary, Doc. Controller, Receptionist, Purchaser, HR Asst. etc

Qualification Summary

Accomplished executive assistant offering more than 8 years of administrative experience reporting to a CEO and other top executives.

Consummate professional dedicated to making the lives of busy executives easier. Serve as an effective gatekeeper; prepare well- researched and accurate documents; manage busy calendars; and efficiently handle daily office tasks.

Proficient user of MS Office (Word, Excel, PowerPoint and Outlook). Professional Experience

Ardent Decoration Works in Abu Dhabi, UAE

Executive Assistant cum Project Coordinator, Dec. 2017 to Present

Working closely and assisting the Owner/CEO of the company whether business or personal requirements.

Performing office and administrative duties to assist executive management.

Screening calls, managing calendars, making travel, meeting and event arrangements.

Training and supervising other support staff.

Assisting PRO of the company in preparations of legal documents of the company.

Act like Human Resource assistant, screening and inviting candidates for interview.

Coordinating the site progress with Site Engineer and ensuring that the project is executed in timely manner.

Works as a project coordinator to ensure that project timeline is followed according to the contract of completion.

Schulz Piping Components Middle East in Abu Dhabi, UAE Projects Expeditor, Jun. 2017 to Dec. 2017

Maintains a comprehensive database on manufacturers and TPIs conformance to set quality & inspection requirements.

Participate in the identification of quality and inspection requirements and standards applicable to procured material.

Ensure that expected quality and manufacturing standards meets client’s requirement.

Expediting the deliveries with respect to the approved purchase order both local and overseas.

Ensuring compliance of all inspection/third party certification requirement of material as per order prior to dispatch of the material from the supplier location.

Following up the client with the prepayment terms, L/C etc.

Ensuring proper certificates are received as per the purchase order.

Ensuring all shipping documents is provided that is Invoice, Packing list, CoO, MTC’s and the like.

PERSONAL DATA

Nationality : Filipino

Languages : English, Filipino,

Basic Niponggo

Passport no : P4982750A

Coordination/Follow up with Germany stores/mill about confirmation of order and commencement of production.

Solving discrepancies created in delivery.

Updated the status of deliveries and queries in the computer and e- mailing status update to all concerned staff and co-ordination with them.

Checking and reporting any deviation of delivery dates or any related discrepancies.

Preparing documentation needed to get the Inspection Release and Shipping Release note from the client, i.e. Tally Sheets, Preservation Checklist, Material Test Certificate Summary etc.

Beirut Engineering Consulting in Abu Dhabi, UAE

CEO/General Manager Secretary, Apr. 2016 to Jun. 2018

Provide administrative and business support to the Managing Director and support other members of the executive management team. Maintain MD’s calendar -- plan and schedule meetings, teleconferences and travel.

Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.

Receive and screen phone calls and redirect them when appropriate.

Handle and prioritize all outgoing or incoming correspondence (email, letters, packages etc.)

Make travel arrangements for engineers.

Handle confidential documents ensuring they remain secure.

Monitoring office supplies and negotiates terms with suppliers to ensure the most cost-effective orders.

Maintain electronic and paper records ensuring information is organized and easily accessible.

Conduct research and prepare presentations or report as assigned. Nafal Emirates Oil & Gas Services LLC in Abu Dhabi, UAE Managing Director Secretary cum Administrator, Apr. 2010 to Apr. 2016

Knowledge in UAE tendering and contract biddings

Preparing document submittals, hardcopy and softcopy for registration and prequalification to Oil and Gas companies in UAE.

Drafts and composed business correspondence for MD’s approval and signature.

Maintained a systematic filing for all documents for more efficient and time-saving measures.

Enhanced communication between the client, customer, supplier/sub- contractor.

Negotiated favorable terms and pricing agreements with supplier, sub- contractor, customer and clients.

In-charge in accounts related to business like petty cash handling, procurement and budgeting.

Performing general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and retrieving.

Assisting the company from recruiting to processing of all UAE related documentation like work permit, labour card application, Medical, EID and WPS etc.

Al Naboodah Contracting LLC in Dubai, UAE

Operations Manager Secretary, May 2008 to December 2009 Provide clerical and administrative support to the project teams. Ensures that operations run smoothly by maintaining records, tracking documents, ordering supplies, organizing meetings and travels, and handling invoices for project staff.

RESPONSIBILITIES:

Maintaining a file record of all incoming and outgoing correspondence and maintain systematic filing for all documents.

Produced a daily progress report in a timely manner, which involved gathering information from various sources and creating an excel spreadsheet with technical details that the engineers used as a log reference for all activities on the design of the projects.

Established filing system for new projects. (Scanned, converted, filed and zipped files electronically and to the FTP site). Educational Qualification

University of Regina Carmeli

1998 – 2000

Barasoain, Malolos, Bulacan

Bachelor of Science in Computer Science

Major in Information Technology

Graduated

Vocational Education

AMA Computer Learning Center

1994 – 1996

Gil Puyat, Buendia, Pasay City

Computer System Design & Programming

Graduated