Executive Assistant Administrative
Resume:
Giovanna Quina
Ph:305-***-****
Summary:
Executive Assistant skilled at multi-tasking and maintaining a strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs. Skillful and dedicated with extensive experience in the coordination, planning and support of daily operational and administrative functions in a highly confidential environment. 5 years in office management, support staff management, event and travel planning. Remote and digital work
As a proactive, energetic with progressive experience supporting CFO, CEOs, and VP level professionals, I offer expertise that will add value to your company. My background includes applicable experience as a Corporate Relations/ Executive Assistant where I specialized in executive calendaring and scheduling, meeting planning, and travel administration. I am committed to successfully managing multiple completing priorities simultaneously, including fielding incoming phone calls and organizing office files.
Key qualifications include:
Served as a professional representative of the CEO in interacting with executive clients, investors, and board members.
Developed expertise in providing general administrative support including drafting requested emails, processing invoices, and handling and distributing all incoming and outgoing mail.
Skilled in event management and travel administration such as booking flights and creating detailed travel itineraries for executives.
Bilingual, fluent in English and Spanish.
To compliment this background, I earned a BBA in International Relations from Universidad Central de Venezuela.
Experience:
Visa Inc Dec 2010 - Jul 2020
Administrative Assistant
LATAM Innovation Center- Miami
Support all LAC Innovation Center in Miami, design, tech and business developer, etc members, include Brasil, Mexico, Argentina and Brasil in deferents projects, proactive managing calendars, meetings, with difference time zones and worldwide teleconferences, remote and digitally.
Handle many tech tools like Skype, Teems, Webex, Mac and Microsoft tools, Word, Outlook, many different calendars at the same time. Ensure the phone calls, emails, correspondence be in the right path.
File, faxing or copying all time of information, expenses reports up dates, ordering and forecast supplies, subscriptions, etc.
Prepare file or information for board, meeting, presentations, etc.
Support events with catering, office supplies, protocol.
Oriented to details and time management, prioritize depending of the needs
Work under pressure and time lines in a very fast apace environment with multiply assignments
Green Card holder
Fl Driver Lic
OCEAN BANK Aug 2019 - Nov 2019 ( Temp 3 monts)
Receptionist
VP Administrative Dept.
-Large amount of phone calls of very important clients. Take notes of calls, attention to details, date, time, best way to contact back and message. Polish and proper protocol.
- Distribute in/out internal mail of different VP departments.
-Take care of internal communications with others branches.
-Filing sensitive and confidential information.
-Take care of all details before meetings. ( supplies, water, coffee, etc.)
ENERJUICER INC May 2018 - December 2018
Administrative Assistant
Marketing Department.
Support in all administratives duties.
OCASA Doral, FL December 2015 - May 2017
Executive Assistant President
Manage the day-to-day administrative affairs. Scheduling all appointments, conferences and speaking engagements and other commitments; handles changes or cancellations as deemed necessary and/or appropriate.
Prepare meeting summaries and/or supporting documents in preparation for scheduled appointments.
Screen incoming calls, determining nature of call and whether or not it requires the attention of the president, take messages and maintains contact lists
Process all incoming correspondence received in the office, prioritizing and determining its disposition. Directs mail to appropriate internal staff with instructions and/or suggestions for preparation of a reply.
Review, proofread, and format all correspondence prepared for signature to ensure accuracy and completeness.
Handle confidential and sensitive information with poise, tact, and diplomacy
Schedule and organize all activities such as meetings, travel, car services, and association activities
Coordinate and organize department related special events.
Handles properties in Florida and New York
Purchases personal and corporate
Cariola Group June 2015 - October 2015
Executive Assistant CEO and President/Logistics.
Manages and maintains CEOs schedule including travel agenda organization.
Coordinates hotel reservations and purchases tickets for CEO and staff.
Composes, prepares and edits general and confidential correspondence, communications and presentations.
Oversees office environment to foster an image of professionalism and neatness.
Calendar, agenda, coordinate in different time zones
Purchases and inventory
Coordinate projects and events exercising ability to improvise, improve procedures and meet demanding deadlines.
Phone calls, travel arrangements, including hotel, reservation for events, restaurants, etc.
Coordinate arrangements for special events, conventions, expos, etc.
Petrus Food LLC Miami, FL September 2009 - September 2014
Executive Assistant
Scheduled Board of Directors meetings and assisted with meeting materials and agendas
Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules
Collaborated with other administrative team members, human resources and the finance department on special projects and events
Handled and distributed all incoming and outgoing mail
Education:
-Universidad Central de Venezuela
Bachelor's degree, International Relations and Affairs (1998 - 2003)
-Miami Dade College
English as a Second Language Intensive Program, ESL (2013 - 2014)
-IESA
Minor, Peace Studies and Conflict Resolution (2003 - 2003)
-Georgetown University
EFL Program, English as a Second or Foreign Language (1990 - 1992)
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