Sarfraz Afzal

Position Held: Document Controller/Admin Assistant/Executive Secretary

Contact No: 055-*******

Whatsapp No: 055-*******

Email ID: addbne@r.postjobfree.com

Visa Status: Employment Visa

PROFESSIONAL SNAPSHOT:

A positive, versatile, proactive, energetic, hardworking and result driven Document Controller/Administrator with a highly successful background in organizational achievements through Documentation, administration and maintaining public relations.

Possess excellent interpersonal, communication and negotiation skills as well as ability to develop and maintain mutually beneficial internal and external relationships.

Excellent time management skills with proven ability to work accurately and quickly prioritize, coordinate and consolidate tasks whilst simultaneously managing the diverse range of functions from multiple sources.

Motivated and goal driven team leader with strong work ethics, continuously striving for improvement coupled with excellent administrative aptitude and the commitment to offer quality work.

Along with management & motivation of a successful and proactive team, thrives in highly pressurized and challenging environment.

Quick adaptability to changing technologies to meet new requirements successfully with a systematic and organized approach for increased efficiency and competence.

Possess well developed communication and problem solving skills with the ability to make an effective contribution to the performance of a team with good leadership and motivating capabilities.

Familiarity with purchase activities (Order Placement Timing, Supply / Demand Alignment, Material Replenishment and Supplier Performance).

Aware with Fundamentals of (EDMS, UNIFIER, ACONEX, AUTOCAD) ROFESSIONAL EXPERIENCE:

Organization: Al Gurg Consultants

Tenure: November 2016 to Present

Designation: Document Controller

Main Projects with Al Gurg Consultants

Emarat Filling Stations (August 2019 to Up to Now) Client Emarat Petroleum

Consultant Al Gurg Consultant

Contractor’s Eastern International, GINCO, Albadr Contracting LLC

Projects

2643 Al Qusais Work Station on for Emarat

2674 Khadeira Filling Stations

2675 Khalediya Filling Station for Emarat

2676 Academic City Filling Station for Emarat

2678 Al Quaraen Sharjah Filling Station for Emarat

2703 Big Heart Filling Station for Emarat

2704 Terminal Land Filling Station for Emarat

Client: NSHAMA - (January 2017 – December 2019)

Consultant: Al Gurg Consultants

Contractor: Shapoorji Palloonjii Mideast L.L.C

Project: NSHMI Town Square Development on Plots 009 & 010, Warda & Jenna – Dubai, United Arab Emirates

: B+G+P+20T+R – Two Towers

Responsibilities:

Responsible for implementing and managing the document control procedures and systems to ensure that all documents (Incoming and outgoing) produced and received are controlled and distributed in a secure, organized and timely manner.

Preparing and sending transmittals including soft and hard copies as required to be sent to or received from contractors, consultant and the Client.

Organizing/sorting of documents (All Project site documents) giving respective serial number and preparing Document Register for easy tracing.

Log and track all controlled documents for various clients.

Distribute project-related copies to internal teams.

File documents in physical and digital records.

Manage the flow of documentation within the organization.

Maintain confidentiality around sensitive information and terms of agreement.

Prepare ad-hoc reports on projects as needed.

Ensures that all documents are processed according to defined guidelines of the company.

Safekeeping of company circulars, safety bulletins, memos and letters electronically.

Coordinate and administer the distribution of all incoming and outgoing documentation and paperwork to ensure controlled delivery to person(s) responsible.

Screen all incoming and outgoing documents for submission to Document Control for their proper handling.

Routing various documents to different Engineers and Document Control for proper handling.

Sort, open and distribute incoming mail manually and electronically.

Scan index incoming and outgoing mail electronically.

Mail coordination activities between departments and team members.

General clerical functions to maintain a seamless office environment.

Performs other duties as directed by the Administration Officer / Executive Secretary. ROFESSIONAL EXPERIENCE:

Organization: ACC (Al Arif Contracting Company)

Leading Construction Company in UAE

Tenure: May 2014 to October 2016

Designation: Document Controller/ Site Secretary with R.E (Consultant) Designation: Document Controller/ Secretary with G.M (General Manager) PROJECTS:

Project-1: ACC Site 489 (2B+G+M+8T+SP)

Client: AWRostamani

Consultant: Engineer Adnan Saffarini

Project-2: (R456) - Muhaisanah Residential Development on Plot # 245-511, Dubai for Al Wasl LLC, Dubai.

Client Al Wasal

Consultant Arif Bintoak

Responsibilities:

Filing all the documents systematically.

To maintain complete document control System.

Attend meetings and keep minutes.

Preparing all kinds of submittals and reports in site.

Arrangement & Management of DM Documents (Permits, Lenience, Approvals, Drawings etc).

To follow up for DM approvals, Permits, Drawings, Fines etc.

Supporting role as time keeper in the site.

Safekeeping and monitoring of validity of the government licenses and other company documents.

Preparing document /drawing transmittal submitting for Client’s / Consultant / Main contractor approval, follow up approval of same with Client/Consultant/Main contractor.

Project wise drawing log register maintaining and updating regularly.

Preparing Material submittals, submitting for client/consultant/main contractor approval and follow up with project manager/construction secretary approval for the same.

Preparing Document submittals, submitting for client/consultant/main contractor approval and follow up approval for the same.

Project wise Document submittal log register maintaining & updating regularly when the submittal approval/approved as noted received from client/consultant/main contractor.

Controls and organizes the Consultant meetings and schedules for reporting manager.

Attend meetings and keep minutes.

Answering all telephone calls, taking messages and follow-up.

Preparing all outgoing and receiving all incoming correspondences, faxes, circulars and internal memos etc, as advised by the General Manager.

Monitoring all outgoing and receiving all incoming mails.

Safekeeping and monitoring of validity of the government licenses and other company documents.

Tracking all documents thereby ensuring the effective document control management and retrieving documents as & when they are required.

Routing all the incoming correspondences to appropriate personnel and ensuring action is taken on time.

Managing the confidentiality and backup of all the important documents/Contacts. ROFESSIONAL EXPERIENCE:

Organization: Huawei Technologies

Tenure: January 2012 – January 2014

Designation: Document Controller/ Admin

Client: UFONE Pakistan

Project-2: Mobile Tower Construction

Working on excel for making manual reports, drafting letters.

Helping team leader with weekly closing and monthly accounting.

Involved in various work like segregation of invoices and dispatch the same

Maintaining a tracking facility to enable documents to be updated easily.

Scanning in all relevant new documents.

Ensuring all documents are as up to date as possible within electronic filing systems.

Receiving, circulating and recording all incoming and outgoing faxes and emails.

Tracking of all office material movements

Effective stationeries and pantry supplies management.

Provide full assistance to all employees needs such as company vehicle issues and office maintenance issues.

Provide assistance for the Procurement and Finance Department ROFESSIONAL EXPERIENCE:

Organization: United Bank Limited, Pakistan

Tenure: 2011 - 2012

Designation: Office Administrator

Done one year internship as a computer operator. QUALIFICATION:

BS (Information Technology) Hons University of Azad Jamu &Kashmir 2006-10 ICS (Computer Science) AJK Board Education 2006

Metric (Science) AJK Board Education 2003

ADDITIONAL (IT) SKILLS:

Experience with MS (Office) Software Including email, Spread Sheets and Databases.

Ability to Evaluate, Prioritize, Organize and Delegate Work Schedules.

Assisting Departments with Queries on Document Requirements & Submissions.

Excellent Knowledge of various operating systems (Windows).

Having key skills of installation to modify and rectify to any kind of software in windows.

Computer System & Network (Maintenance, Assembling, Troubleshooting).

Internet surfing, downloading, Social Media & Multimedia handling. INTERESTS AND HOBBIES:

Hobbies include anything to do in arts, music, poetry, reading historical books, philosophy and all religious books.

Enjoy and actively participate in a wide variety of sports, political discussions, and creative activities.

PERSONAL INFORMATION:

Driving License UAE Valid Driving License

D.O.B: 21/10/1988

Religion: Islam

Languages: English, Arabic (formal), Urdu, Hindi, Punjabi

Marital Status: Married

Nationality: Pakistan

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