Executive Assistant
Resume:
MARIAM KAMAL
*************@*****.***
Dubai, United Arab Emirates
TARGET PROFILE – SENIOR EXECUTIVE ASSISTANT
Extensive experience in secretarial, executive and administrative support to top executives of large multinational corporate entities in a career spanning 25 years across UAE and Egypt. Bilingual (English & Arabic) with translation and typing skills in both the languages, multitasking and deadline oriented executive with excellent prioritizing & time management skills; work with multiple stakeholders (internal and external to the organization) in efficient execution of assigned tasks. Strong commitment to efficiency, productivity and quality of work; while consistently meeting quality, compliance, standards and expectations of senior management.
EXCELLENCE SPHERE
Executive Support
Administrative Support
Secretarial Practices
Planning & Organization
Office Documentation
Management Reporting
Liaison and Coordination
Relationships Management
Process Improvements
Quality & Compliance
Corporate Governance
Leadership & Team Mgmt
EXECUTIVE SYNOPSIS
Major experience in C-level executive support, corporate governance and Board affairs of oil & gas business.
Excellent judgment and analytical, presentation, communication, interpersonal and problem solving skills.
Understanding business operations, protocols, legal & regulatory affairs, business interfaces and dependencies.
Ability to generate brief from reports, draft correspondences, manage diaries and coordinate management functions.
Recognize administrative skills to coordinate routine and complex business functions within various departments.
Credible experience in office management & supervision, documents management, maintaining confidentiality of sensitive info and relationship management with multiple stakeholders (internal, external, government authorities).
Strong team player, trustworthy & dependable, steer tasks to desired results under defined deadlines, continually seek out improvement opportunities in office operations and business process to deliver excellence.
Meet deadlines in a fast-paced quickly changing environment. RECENT EXPERIENCE
Dana Gas Sharjah, UAE
Senior Corporate Governance and Board Affairs Officer Sep 2012 – Jun 2020 Key Highlights
Facilitate the documentation, arrangements and bookings for the Board, committees and annual general meetings.
Collate and compile data and materials for compliance and annual corporate governance reports in English/Arabic.
Work closely with the Board Secretary in planning and preparing the Board meetings agendas, follow up actions, attendance and uploading the board reports to the portal assigned.
Compile board and committee meetings files and assist in compiling, proofing and printing annual general meetings booklets.
Update the Board’s profiles and independency disclosures annually.
Maintain updated records of signed Board minutes, resolutions and regular annual reports and partial proof-reading of the Annual Report.
Manage online disclosure to the Abu Dhabi Securities Exchange and the Securities & Commodities Authority on notifications and results of board meetings, annual general meetings, financial results, press releases and announcements.
Follow up with the authorities on corporate governance issues & updates.
Assist the company secretary in corporate governance matters and its audit findings, amendment of articles of association and its publication.
Support creation, adoption & implementation of internal corporate governance policies, standards and guidelines.
Provide Board induction packs to new Directors & coordinate Board portal training.
Provide general administrative & logistics support in the Board meetings.
Maintain regular contacts with the offices and secretaries of the Board of directors to provide timely and effective support when required.
Maintain files updated of ministerial resolutions, notices/circulars issued by the authorities/regulators to listed companies.
Translate correspondence by the authorities, financial market, ministries and official departments. Dana Gas Sharjah, UAE
Executive Assistant to Executive Director Feb 2009 – Aug 2012 Key Responsibilities
Support the Executive Director and manage the admin related responsibilities under his office.
Manage ED’s mailbox & calendar and review documents for his approval.
Prepare correspondence, briefs, extracts, reports, articles, letters, memos, etc.
Arrange material for Board and committee meetings, speeches, conferences and other management events.
Coordinate Management approvals; update documents, files and reports.
Liaise with Heads of Departments, transmit directives and follow up on status of assignments.
Prepare Agenda for Management Review Meetings, Minutes and action items.
Review media press releases/articles/documents for accuracy, completeness and conformity to policy.
Liaise meetings with Business Associates, clients and VIPs.
Monitor all cross-functional departmental meetings; identify key parallel issues for Management resolution.
Arrange travel, visas and hotel bookings for company executives and guests.
Manage ED’s office & diary and close follow-up with Senior Executives.
Prioritize incoming correspondence, memos, emails and appointments.
Research, compile and prepare confidential documents as required. PREVIOUS EXPERIENCE
Dubai Aluminium Company (DUBAL) Dubai, UAE
Executive Assistant to CEO Jan 1995 – Mar 2006
American International School in Egypt Cairo, Egypt Secretary to School Director and Front Office Executive Jul 1991 – Jul 1994 CREDENTIALS
Education
Bachelor’s degree (Major in Business Administration, Minor in Office Administration), Middle East University, Beirut, Lebanon, 1986 – 1991.
Professional Development
First Aid/CPR certification - SOS International, Dubai, 2020.
Principles of legal translation, Dubai, 2016.
Certificate in Board Secretarial Practice - IIR Middle East, Dubai, 2014.
Business English Upper - British Council, Dubai, 2012.
Microsoft Office Outlook 2007 (level 2 &3) – ExecuTrain, Dubai, 2012.
Fire & Evacuation training & Incident Reporting Dubai, 2012.
Advanced Executive Secretaries and PAs Certificate- Meirc, Dubai, 2004.
MS Office
Seminar on familiarization of corporate governance requirements.
In-house trainings sessions on Asset Integrity Management, Brainstorming, Structured Idea Generation Technique, First Aid.
Familiarization sessions on World Geography in 2019, Artificial Intelligence in Oil and Gas, Exploring Greenland and Canada’s Arctic sustainability and environmental protection, performance management process, internet security learning, introduction to governance framework, oil & gas market. Awards & Recognition
Award for completion of 10 years of service, 2020.
Appreciation notes by Chairman and VC, 2015.
Spot Recognition Award, 2014.
CEO’s special Recognition Bonus for Extraordinary Performance, 2011.
Appreciation notes by Chairman and CEO’s Special Appreciation, 2010. PERSONAL DETAILS
Date of Birth: 04 Jun 1968
Languages: Fluent in English & Arabic.
Nationality: Egyptian.
Passport Status: No. A25635017, valid till 2026.
Visa Status: Residence visa.
Location Preference: Dubai or Sharjah.
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