Manager Office Assistant

Janete Santos

Houston, TX 832-***-****

linkedin.com/in/janete-santos-91493117 *****************@*****.*** Office Manager Profile

Business Administration Logistic Purchasing

Results-focused professional with dynamic experience directing daily operations in Office Manager and Administrative Manager roles. Demonstrated success in overseeing daily functions and managing high-performing teams in fast-paced, high-pressure, and deadline-driven environments. Collaborative communicator continually focused on building relationships across business lines. Established a reputation for managing multiple priorities with attention to detail and unwavering professionalism. Technical Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Multilingual (English, Portuguese, Spanish).

Business Management

Sales Management

Account Management

Human Resources Management

Purchasing

Imports and Exports

Process Improvement

Inventory Control

Strategic Planning

Project Management

Data Analysis & Reporting

Custom & Vendor Relations

Logistics Management

Cost Containment & Reduction

Marketing Oversight

PROFESSIONAL EXPERIENCE

PIQUETE CABLE, Houston, TX 2019 – Present

Administrative Manager

Supervise a high-performing team by prioritizing daily workflow and monitoring the completion of clerical, financial, and human resources functions. Design and implement standard systems and procedures to increase productivity, while containing costs. Communicate concisely to facilitate the new hire process and coordinate benefits.

Facilitate high-impact training to improve the job knowledge of personnel. Demonstrate exceptional skill in planning to organize company functions, schedule appointments, and manage meeting space.

Organize vital office operations including records management, document management, purchasing, equipment management, inventory management, machine maintenance, and vehicle maintenance.

Manage operating budget, monitor expenses, and investigate variances. Review, verify, and approve supply requisitions to avoid operational delays.

Apply knowledge of QuickBooks and strong business acumen to perform accounting functions including tax reporting, health insurance, accounts receivable/payable, payroll, invoicing, health insurance, expense reporting, and cash management.

Cross-functionally liaise with CPA to follow-up on state and federal tax filing.

Professionally lead, manage, and administer contracts for subcontractors and contracts including analysis, signature, filing, and compliance.

SUNBELT GROUP, INC., Houston, TX 2012 – 2019

Purchasing Assistant

Contributed to operational efficiency and supported the growth of Sunbelt Group, Inc. by managing documentation, filing, and scheduling of cargo vessels. Cultivated cross-functional relationships between sales and purchasing departments to procure an annual volume of tubular steel totaling $70K.

Verified the accuracy of import documents submitted to brokers and steamship lines. Filed ISF’s Import Licenses, Letters of Credit, Insurance, Broker Letters, and delivery instructions.

Worked directly with vendors, clients, Customs Brokers, International Freight Forwarders, steamship lines, ports, and trucking companies to establish pricing and delivery practices. Applied understanding of business functions and financial principles to administer contracts and ensure compliance.

Delivered strategic direction and oversight of import and export activities of Pipe Division. Gathered, compiled, and reported purchase and sales order data to support executive decisions. Janete Santos

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SINTEX MINERALS & SERVICES, Houston, TX 2010 – 2011 Office Assistant

Pivotal in the organizational strength of Sintex Minerals and Services. Provided high-level support by overseeing administrative, financial, and accounts payable/accounts receivable functions.

Maximized time and resources by coordinating vessel schedules and accurately completing export and import documents. Self-sufficiently resolved issues and conducted swift follow-up to ensure satisfaction and client loyalty.

Performed records and document management functions to assure files were organized. Opened, sorted, and distributed incoming correspondence. Screened visitors and telephone calls to protect the time of management. Ordered supplies and oversaw the maintenance of equipment to avoid operational delays.

Seamlessly coordinated logistical aspects of events, functions, and meetings. Managed and maintained executives’ schedules and provided clerical support during meetings.

Maintained systems for travel, expense management, and electronic record documentation. Coordinated travel arrangements for domestic and international visitors including air, ground, and hotel accommodations.

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Additional experience as an Administrative Manager and Event Coordinator at Bauducco Foods, Export Coordinator at Pandurata Alimentos, Marketing Coordinator at KLM Royal Dutch Airlines, and Office Manager at Piquete Corp. EDUCATION & CREDENTIALS

Bachelor of Science in Business Administration and Foreign Trade, Bandeirante University – Brazil Aduaneiras – Brazil Business Technician for Foreign Trade Sales & Marketing – KLM Netherlands

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