Office Executive Assistant

Taylor Lahiff

Home Address: *** ************* *** ● Lexington, MA 02420

Cell: 617-***-****

Email: ************@*****.***

EDUCATION Bridgewater State University, Bridgewater MA Bachelor of Arts, May 2017

Major: History

Minor: Special Education

RELEVANT EXPERIENCE

Feinmann, Inc., Lexington MA, Office Manager March 2020 – June 2020

Morning routine- Open office with keys and alarm, twice daily COVID-19 cleans, collect mail, check voicemail, sat at the front desk the majority of my day since the office was small.

Payroll every week on Sage 100 Construction version and ADP.

Accounts Receivable- keeping PM’s up to date on approving all open invoices, some with time-sensitive discounts, and email/scanning to those working remotely for their approval of the invoice. Also gave invoice approvals day of either via mail or email.

Accounts Receivable- Once a week, collect all invoices for review and entire into Sage for payment to ensure that our accountant was logging hours/money to the correct client. Once all invoices are entered, they are cross-referenced and then printed. All checks and invoices get scanned together to be put into the virtual database for filing separately. Once the scans are reviewed and signed, I separated each portion and mail them out and store the remainder.

Sales Leads- I was trained to take a sales call for a prospecting lead about a remodel or design crew work job on their house. I gather preliminary information about themselves, their families, the house itself, a budget and start date. At the end of every sales call I go to calendy.com and book a meeting for the lead to speak with the Sales Developer. I last enter the leads info into filemaker and send them an email the day before reminding them of their upcoming visits.

Any time we received checks in the mail, I used a software from Leader Bank that scans checks into their system and enter send it off to accounting.

MineralTree Inc., Cambridge MA, Office Manager January 2019 – February 2020

Successful onboarding and offboarding of nearly 100 hires over the course of 12 months through various phases, including physical desk setup with necessary tech and supplies, using JAMF to create online database account configurations/deconfiguration (Slack, G-Suite, Microsoft admin), physical office/building badge access card configurations within American Alarm system

Facilities coordinator, including working with the property management on any maintenance requirements and coordination and conduction of two physical office moves, working with building security on visitor parking requests, tours of property for new hires.

Executive Assistant to all C-level members of the company, including the coordination of lunches for meetings and corporate dinners, visitor preparations, expenses through Expensify, coordination of the annual corporate retreat, numerous individual team offsites, Board of Directors meetings prep coordination with the CFO, company meetings held every month, Hotel bookings through our corporate membership with A/C Marriot

Event planning, coordinating and executing of every company party held in 2019

IT Help-Desk for every client in office, including laptop troubleshooting, ordering, conference room TV setup and troubleshooting, printer configurations and troubleshooting, desktop phone configurations and re-wiring, JAMF rollout and upkeep for every client in office

HR-related tasks such as first day new hire paperwork, introduction of company, consistent update for some of the benefits offered by the company (Unum, Flex Commute for MBTA passes) configuration and constant collection of payroll timesheet collection for every hourly hire, new hire orientation preparation and conduction quarterly,

Worked with our recruiter on the sourcing, first line of communication and scheduling of some interview candidates, more specifically spearheaded our Northeastern Co-op Program hiring for Fall 2020 (hired 9 Co-ops total) first point of contact to greet interview candidates, sometimes conducted interviews

General office upkeep including organization of supply closets, ordering of supplies when needed, weekly fruit and game room snack deliveries, lunch Friday’s for entire office, building out and maintenance of any office furniture, constant office inventories and maintaining all office expenses while being mindful of budgets

Sodexo, Bridgewater MA, Manager June 2017 – January 2018

Responsible for the record keepings of a dining hall located on the campus of Bridgewater State University. Daily tasks included maintaining invoices from multiple vendors, ordering products as needed, inventory logging, advertisements to students as well as organizing events on campus, answering emails, along with other administrative duties as needed.

LABBB Collaborative, Arlington MA, Teachers Assistant July 2010 – June 2017

Part-time substitute teacher during the school year and summer employee in July and August. Worked closely with students who had moderate to severe disabilities ranging in age groups from 8-22 years.

SKILLS

Microsoft 365 Admin (Word, PowerPoint, Excel), JIRA, G-Suite, Slack, Ringcentral, American Alarm, JAMF, Expensify, Sage, Quickbooks, ADP, Teams admin,, Zoom admin, payroll processing, accounts payables, accounts receivables, ADP, Sage 100, Smartsheet, Invoicing, Payroll, IT, Filemaker, Accounts Payable/Receiving,

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