Executive Assistant
Resume:
REEM RESLAN AL HASSAN
********@*****.***
Personal Information
Nationality: Jorden
Date of Birth: 4-September-1982
Visa Status: Resident Visa under job.
Having a UAE driving license
Current Employer: The Sheffield Private School till June 2020
Current Designation: Head of Students Affairs
Total number of years of experience: 14
Total years of experience in UAE: 12
Current Location: Dubai
Career Objectives
I am looking forward to developing my professional experience and gain good knowledge to be able to contribute to the organization’s corporate strategy. I am eager to gain and achieve all that as part of a team in a reputable and professional organization.
Professional Experience
2014- Till June 2020
Head of Students Affairs
The Sheffield Private school- (Dubai) British System
2011- Till 2014
School Registrar
Dar AlMarefa Private School-(Dubai) IB curriculum
2008 – Till 2011
Principal Assistant
DarAlMarefa Private School– (Dubai) IB curriculum
As A Head of Students Affairs:
Re organizing the department and I gained a thanks certificate for that by:
I have Changed students’ files system by using student number.
Reduce the school systems software by making all admin departments in the School using only one software system instead of three different software.
Restructured the software school system by coordinated with software system company and created new data base reports which is more helpful for the school management and academic team.
Built a new way to do the entrance exam through school software.
Train a new staff to become admissions officers and data entry.
Update management with monthly monitor report, statistic, etc…
Arranged Registration plan, policies & procedures, Application form.
Coordinate with KHDA about approval, NOC for advertisement, fee increase, and sorting compliance.
Control KHDA online system (Scan ID, students Transfer, Report card,….).
Coordinate with school management to improve the marketing plan.
Changing School website to improve online admissions procedures.
Update academic team with KHDA rules.
Helping accounts department, academic department, clinic in solving the parent’s compliance.
Coordinating with assessment department to provide parents with any type of certificates.
Built a final result excel sheet in the KHDA system by adding the subjects, marking scheme and report card structure.
Preparing a school floor plane and registration plan for next academic year.
Coordinate with KHDA to get a job approval for the principal position.
Organizing the open day events.
Note: I worked in Dar Al Marefa School from The first establishment of the school
Responsibilities:
AS a Principal Assistant:
Performs a variety of administrative or executive support tasks that are highly confidential and sensitive.
Coordinates office management activities for the administrator, executive or commission.
Researches, compiles, assimilate, and prepare confidential and sensitive documents, and brief the administrator or executive regarding content.
Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to the administrator or executive and staff.
Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the administrator or executive accordingly. Makes referrals to appropriate staff or provides requested information.
Informs others of the administrator’s or executive’s position on issues.
Composes letters and memoranda in response to inquiries.
Acts as liaison between the administrator or executive, subordinates or others, by transmitting directives, instructions and assignments and following up on the status of assignments.
Produces a variety of documents, charts, and graphs in final form.
Updates administrator or executive on status of issues before scheduled meetings.
Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings.
Plans and coordinates arrangements for professional conferences.
Reviews, proofreads, and edits documents prepared for the administrator’s or executive’s signature.
Takes and transcribes dictation on technical and confidential matters from the administrator or executive.
Coordinates and facilitates the administrator’s or executive's calendar to arrange appointments, meetings, and conferences.
Recommends actions to be taken on office expenditures such as equipment and supply needs.
Assists with preparation of the office budget.
Assists with the establishments, revisions and maintenance of office procedures and policies.
Compiles and maintains records, statistical information, and reports.
Participates in and /or coordinates committees or task forces.
Establishes and maintains various filing and records management systems.
Makes travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
Operates standard office equipment.
Performs related work as assigned.
Registrar
1.Employment visa Permission for new teachers
2.Attest the leaving certificate for new teachers and assistant
3.Submit request to get Job approval for new teachers and assistant including all support documents
4.Attest all transfer certificate for new students
5.Joining request for KG1, KG2, GR.1 students
6.Insert the missing students information to the system and make sure all the information is correct
7.Print the registration book for all students on the school (blue book) and send it to KHDA to check the information including all support documents
8.Full responsibility about KHDA school application website:
Schools philosophy
Students statistics (age, Nationality, gender, religion, new students, old students, special needs)
Staff statistics (qualifications, experience, departments,
Facilities information
Tuition fees (uniform, buses, registration)
Names and NO. Of subjects, No. of classes
calendar information for next year
All information about parents committee
9. Add the new students who join on the middle of the academic year to the blue registration
10. Create the school calendar and get attested for next year
11.Renewal the educational license before being expiry
12.manipulating complex statistical data
13.Support inspectors with all documents they ask the school before inspection the school
14.Print the registration book for all students in the school (blue book) and send it to KHDA to check the information including all support documents
15.Print the annual examination result and check it before sending it to KHDA
16. Print transcript result for the students
17. Print transfer certificate for the students who want to leave the school and certificate of continuation.
18.link Any contact between the school and KHDA
19.cancel the job approval for the teachers and assistant from KHDA when they want to leave the school including resignation letter or termination
2007 – 2008 Administrators
Syria Power trading company – (Syria)
2006– 2007 Administrators
Smart Line Company (Syria)
2005-2006 Administrators
Dofar Medicines Company (Baghdad)
Responsibilities:
All admin Work and Office management
English and Arabic Typing.
In charge of customer service.
Handling all complaints and issues.
Responsible for all documents arranging and information classification.
Mail exchange incoming and outgoing, preparing and administrating the company correspondences.
Self correspondents in Arabic and English.
Training Courses:
Executive Secretary & ICDL & Administration Offices (Organization of the appointments, Etiquette)
Typing
Secretarial work
Correspondence
Business administration
Time management
Computer Skills
SIMS, Engaged, I campus software
Microsoft Windows, (Windows, word, Excel, access, Outlook, PowerPoint, Watt, Pascal, Basic).
Well versed with the usage of E-mail & Internet.
Al Ameen accounting
Language Skills
Arabic: The mother language.
English: Speaking, writing, reading
Educational Qualification:
2005 Bachelor Degree in science Physics Dept.
Baghdad University – College of Science
2000 General Secondary Certificate
Al Maali High School.
Reference:
Mr. Munir Jamal School Principal
Naira Hamdi Head of Primary
Shirine AlKhudari School Principal
Certificates:
Thanks Certificate from KHDA
Thanks certificates from the school managements.
Contact this candidate