Document Controller

Qualifications

Profile

A multi-skilled dynamic professional with first class education

and excellent computer and communication skills. Possessing extensive experience in the fast paced business environment.

Detail-oriented, efficient and organized professional with extensive experience in office administrative field.

Supervise and motivate the work of a group and can work well within a team.

Learn and acquire new skills fast and work well under pressure.

Highly trustworthy, ethical and discreet; committed to superior in the authority.

Education

Bachelor of Science in Information and Computer Science Graduate with Academic Excellence

Cebu City, Philippines – 1992

Professional

Experience

September 06, 2017 – present

Global Green Bridge Contracting LLC

Abu Hail, Dubai, U.A.E.

Document Controller

Job Description

Typing of drafted / undrafted letters/reports as required by Head of Department, Project Coordinators, others and Send (email / hard copy) to corresponding recipients.

Correct filing (electronic / manual) of documents / files.

Route incoming/outgoing letters (where deemed necessary) to management / staff.

Follow-up from the Project Coordinators the incoming letters which need to be replied.

Assists office colleagues / superiors in anything which is related to projects’ correspondence.

Assists Projects in using the company Enterprise Resource Planning (ERP) in relation to Purchase Requests, Service Requests and Subcontractor Requests.

Leah M. Gerigdig

Project Secretary /

Document Controller

Mobile No.: +971-**-*******

Email add : ***********@*****.***

**********@*******.***

Abu Hail, Deira, Dubai – U.A.E.

February 12, 2017 – July 13, 2017

Greenline Yacht Interiors

Jebel Ali, Dubai, U.A.E. (JAFZA)

Document Controller

Job Description

To ensure proper upkeep of technical documents.

Coordinate the activities of document control, including distribution of documents, maintenance of drawings, tracking and reporting on document review progress work independently to facilitate group activities.

Manage archival activities for controlled documents and validation files.

Assist with the implementation, management and administration of the department electronic document management system.

Compiles and maintains control records and related files to release drawings, and engineering documents. Work with subject matter experts on technical subjects in a positive, collaborative manner to prepare controlled documents.

June 01, 2016 – December 20, 2016

Pioneer AMC Contracting LLC

Ras Al Khor, Dubai, U.A.E.

o Project : Falcon City of Wonders Projects

Sr. Document Controller

Job Description

Reports to the Projects Manager about every issue linked to the projects and consult him about these issues.

Inform the Projects Manager about hindrances immediately after they arose to overcome them on the spot.

Store, manage and track company documents.

Scan, image, organize and maintain documents.

Archive inactive records.

Develop and maintain documents such as minutes of meetings, drawings, specifications, approvals and related items.

Maintain and organize all the incoming & outgoing documents.

Establish and use a suitable practical filing system in coordination with the Projects Engineer & Coordination Engineer.

Log incoming and outgoing documents into a document control database.

Any other related duties and tasks related to documentation as deemed necessary by the Projects Manager.

Communicating Progress and Projects Status with the construction team.

February 17, 2008 – May 24, 2016

S. S. Lootah Contracting Co.

Head Office: P.O. Box 553, Dubai, U.A.E.

o Project : Construction of 3 Residential Buildings (G + 11) Plot No. AFRA-16, 17, 18, (Azizi-1) at Alfurjan for M/s. Azizi investments L.L.C

o Project : 4B+G+41 Floors Commercial and Residential Tower for Emirates Islamic Bank at Marina Dubai, Dubai, UAE

o Project : 4B+G+3P+19 Floors Commercial Tower for Mr. Mohammed Abdullah Mohammed Al Sayyah at Business Bay, Dubai

o Project : B+G+14 Hotel Apartments for Sheik Adel H. Al Hussaini at Al Barsha, TECOM, Dubai

Site Project Secretary / Document Controller

Job Description

make correspondence among subcontractors, suppliers, and head office with project manager's agreement.

analyze different correspondences/documents and shop drawings and file accordingly and controlling it with excel logs.

prepares payment application according to the percentage of work done per month as per Project Manager’s instructions.

prepare the minutes of meeting (weekly progress site meeting and coordination meeting [MEP subcontractors/other subcontractors]) with the details from consultant's resident engineer, MEP coordinator engineer and the main contractor project manager.

call (for inquiry/follow-up)suppliers and subcontractors when needed.

assist Site Project Manager, Project Engineer, Site Engineers, Consultant Resident Engineers, subcontractor engineers and foremen regarding documents and paperwork, as needed. October 27, 2007 – December 15, 2007

Al Karnak Electrical & Sanitary Installation Works, LLC Flat 6, 6th Floor, Aroos Damascus Bldg.

Al Muraqqabat Road, Deira, Dubai, U.A.E.

Receptionist cum Secretary / Document Controller

Job Description

Preparation and drafting of business correspondences, via email, letters and faxes.

Attends to all incoming calls and call up clients, guests, and dealers and suppliers and resolve issues in behalf of the manager.

Manage all of the manager's incoming and outgoing files, including sensitive documents and data.

Analyze different correspondences and file accordingly.

Give assistance in various other duties assigned. June 01, 2004 - May 31, 2007

Manufacturing Department

Chin-Poon Industrial Co., Ltd.

Lu-chu County, Taoyuan Hsien, Taiwan, R.O.C.

Machine Operator (Clean Room)

Job Description

Self preparation before going inside the clean room.

Cleans / readies films to be exposed in the machine.

Operates (exposure) machine according to product specifications. February 02, 2004 - May 02, 2004

SYKES Asia, Incorporated

National Highway, Subangdaku

Mandaue City, Cebu, Philippines

Technical Support Representative

Job Description

Politely receives telephone calls from international customers; who may be inquiring regarding their units (PDAs).

Accepts many calls as possible so as to serve more customers.

Attends products’ update in able to apply during customer calls. September 09, 2002 – December 31, 2003

Government Office, Barangay City Heights

General Santos City, Philippines

Librarian Clerk

Job Description

Assists the Government Treasurer regarding documents’ preparation.

Assists the Government Treasurer regarding payroll distribution, and the like.

Entertains Government constituents (as well as non-constituents) regarding queries/issues.

Prepares / Issues Community Tax Certificate(s) and Government Clearances depending on purpose.

December 14, 1998 – April 01, 2002

Quality Assurance Department

Innodata Philippines Inc. – Cebu

QA Team Assistant

Job Description

Responsible for ensuring that the reports generated by the Quality and Audit Groups are accurate, unbiased and timely. Ensures that established procedures, methods and programs of the group are implemented.

Acts as officer-in-charge in the absence of the Team Manager.

Brings to the attention of the Team Manager all concerns that may affect the performance of the group.

Looks after the meeting of TAT (Turnaround Time) on every in- house project(s).

Meets with the members of the group as necessary.

Collates data pertaining to in-house pre-transmission audit load daily and updates Status Board at scheduled periods.

Supervises the day-to-day activities of all QA staff ensuring that all are in their respective workstations during working hours. Ensures that the group is adequately staffed on a day-to- day basis.

Entertains questions and problems posed by staff and develops solutions for resolving the problem.

Sets a positive example and acts as a role model in terms of attendance, behaviour and attitude.

At the end of the shift, makes the necessary turnover of unfinished work or assignment to counterpart.

Certify projects’ and operators’ reports as well as those projects for transmission.

Prepares weekly Auditors’ Accuracy Report and QA Staff weekly and monthly error log.

September 21, 1992 – November 29, 1997

Sony Service Center

Osmeña Boulevard, Cebu City, Philippines

Customer Service Representative / General Clerk

Job Description

Makes and prepares daily, weekly, and monthly reports that are then submitted to the main office in Metro Manila.

Acts as customer service assistant (CSA); by attending to all types of customers’ queries; and by giving them information/status of their units being brought to the service center for repair. Inquiries may be personal or through the telephone.

Sometimes as a reliever to the cashier.

Make decisions when it is called for.

Computer

Literacy

Very Good command on Microsoft Office programs, Windows, and the Internet.

Fast Typing Speed.

Languages Fluent in both English & Tagalog, written and spoken. Preference Available after one month from submission of resignation letter. Personal Data: Nationality : Filipino

Date of Birth : 11th March 1972

Place of Birth : Philippines

Marital Status : Married

Visa : Employment

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