Executive Assistant Office
Resume:
RESUME
A. ARUN KUMAR
Velachery, Chennai-600042
E-Mail ID: **********@*****.***
CELL: +91-994*******
CAREER OBJECTIVE:
To use my skills in the best possible way for achieving the company’s growth and to solve problems in a creative manner in a challenging position, where I can maximize my management skills, Knowledge and Experience by utilizing every valued opportunity.
Work Experiences
Administration professional with over 8 years of experience in Administration and Executive assistant role. Presently working as Assistant Manager – Administration with VU Enterprises Private Ltd.
Coordinate with security, Housekeeping, office assistance and building management team
Couriers, bills tracking, event handling, vendors interactions, monitor and report stationeries, interiors management,, contracts & agreements tracking etc.,
Maintain office supplies and all equipment is working and properly maintained.
Checking & processing of vendors bills & payments
Maintain attendance of vendor staffs and conduct performance review meetings
Organize conference room facilities in co-ordination with the IT teams
Providing secretarial, clerical and administrative support to the CEO.
Coordinate all travel arrangements and make flight, visa renewals hotel and car reservations
Filing and maintaining of confidential documents, control records, business cards or other information in relevant databases
Assist and coordinate with both internal and external parties on monthly business report
Coordinate with banks for deposits, withdrawal and other baking related works. Company : AGS Health Private Limited
Period : July 23, 2013 – August 20, 2019
Designation : Senior Executive – Administration & Executive assistant to CEO Key Roles & Responsibilities:
Front office management, Inward/outward materials movement, Inward/Outward couriers.
Coordinate internal and external meetings greets visitor/ arrange logistics for the meeting/ setting up meeting rooms, VC & Conference calls etc.
Managing the housekeeping, pest control, office assistance and security guard staff's duties. Maintain office Stationary's and Office Record files.
Invoice follow up with Vendors on monthly basis
Issue mobile phones and connection according to the policy of the company
Responding to mails and responsible to handle the telephone enquiries in professional manner.
Maintaining petty cash and submit the expense report to finance department.
Arranging accommodation and travel arrangement for senior management and employees.
Event management support to HR and Branding team. Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
Coordinating building maintenance team, maintenance of office equipment including furniture and fixture, telephone system, keys etc, allotment of parking space.
MIS, Reports & Audit: Assisting supervisor with implementation of ISO standard operating procedures relating to Facility and Administration.
Employee relocation travel and accommodation arrangements and taking care of the relocation reimbursements.
Onsite travel arrangements to employees like visa processing, ticket booking, forex currencies and insurance.
Executive assistant to CEO
Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks.
Coordinate domestic & international travel including flights, hotels, ground transportation, visa processing,
Manage calendars and schedule meeting with the HOD.
Prepare certain meeting agendas, communicate with participants, assemble and distribute materials as needed
Coordinate during client visit and book hotel reservations, dinner booking and cab arrangements.
Assisting in expense management and handling official and personal correspondence. Company : ARGA Investment Management India Pvt Ltd Period : June 2011 – June 2013
Designation : HR & Administration assistant
Taking care of end to end recruitment, right from understanding the requirements from the Managers.
Ensuring timely hiring of quality resources that meet the specifications as per the staffing plan of the organization.
Sourcing relevant resumes through portals, employee referrals, networking website.
Coordinate telephonic & face to face interviews, taking feedbacks and approvals for further hiring process.
Coordinate with candidates in joining and during Induction.
Answer telephones and transfer to appropriate staff member.
Meet and greet clients and visitors.
Coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys.
Setup and coordinate meetings and conferences.
Vendor management, housekeeping, support staff, travel arrangements. EDUCATIONAL QUALIFICATION:
Examination Year of Passing Institution Board % of marks M.B.A.
(HR & Marketing)
2011 Manakula Vinayagar Institute of
Technology, Puducherry.
Pondicherry
university
66%
B.Com 2009 St. Joseph’s Arts & Science
College, Cuddalore.
Thiruvalluvar
university
52%
H.S.C 2006 Vailankanni Matric Higher
Secondary School, Pondicherry.
State Board 78.25%
S.S.L.C 2004 Jeevanandam Government
Higher Secondary School,
Pondicherry.
State Board 52.2%
TECHNICAL SKILL:
Packages : MS Office (Word, Excel, PowerPoint)
Diploma in Office Management (DOM)
Accounting Packages : Tally Financial Accounting Program (TFAP), Diploma in Computer Application (DCA)
Internet : Email, Outlook, & Surfing Internet.
EXTRA CURRICULAR ACTIVITIES:
Participated in the Workshop on Research Methodology held at Mailam Engineering College on March 2010.
Participated in National level seminar held at Sri Manakula Vinayagar Engineering College on 2010.
Participated in one day Seminar on Career Development held at Crescent Engineering College Chennai.
Participated in the NSS and attend the camps in the school level. PERSONAL PROFILE:
Name : A. Arun Kumar
Date of birth : June 12th, 1988.
Sex : Male.
Marital status : Married.
Nationality : Indian.
Languages Known : English, and Tamil.
DECLARATION:
I declare that the above information is correct to the best of my knowledge. I take complete responsibility if any of the information is found to be incorrect.
(ARUN KUMAR .A)
Place: Chennai
Date: 29.01.2020
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