Executive Assistant

*

C u r r i c u l u m

V i t a e

Balaji Malayappan

Oxy Homez, Loni Bhopura Road,

Gagan Vihar,

Ghaziabad – 201 005.

Mobile#: +91-994*-***-***

Email: **********.******@*****.***

Experience as an Executive Assistant - 8 Years

1) Executive Assistant to Group Managing Director

Tristar Group, Saket, New Delhi, India.

from Feb 2018 till Date

2) Executive Assistant to Chairman

Al Faisaliyah Contracting LLC., Dubai, UAE

from May 2016 to October 2017. (1.5 Years)

3) Executive Assistant to Sr. Project Manager

Specialized Industrial Services Co. Ltd., Kingdom of Saudi Arabia. from February 2010 to January 2012. (2 Years)

4) Executive Assistant to Chairman & Vice Chairman Malles Constructions Pvt. Ltd. Chennai, Tamilnadu, India. from June 2007 to December 2009. (2.5 Years)

Duties and Responsibilities handled as an Executive Assistant

• Acting as a single point of contact between the boss and internal/external stakeholders.

• Scheduling and attending meetings, creating agendas and taking minutes.

• Circulating approved minutes and checking that agreed actions are carried out. 2

• Maintaining & planning diary of events and appointments.

• Organising domestic & international travel.

• Compilation of information and preparation of reports.

• Letter writing.

• Preparing power point presentations.

• Dealing with telephone calls and emails.

• Creating and maintaining filing systems.

• Expense administration.

• Handling personal matters.

• Performing other duties as assigned.

Experience in Administration – 6.5 Years

5) Administration Manager

Malles Constructions Pvt. Ltd., Chennai, India.

From Jan 2014 to Apr 2016. (2.3 Years)

• Design and implement office policies & establish standards and procedures.

• Maintain office equipment such as computers, printers, laptops etc & office stationaries. Responsible for procuring the same as and when needed.

• Assign and monitor clerical and secretarial functions, supervise staff & evaluate their performances.

• Meet site staff requirements and resolve their problems.

• Liaison with Manpower agencies for the requirement of site workers (skilled & unskilled labours).

• Inspecting construction sites often to make sure whether resources are being utilised effectively.

• Transport Management.

• Coordination with Head office procurements department and Site stores for timely delivery of materials required by site.

• Ensure that conference rooms, meeting rooms and reception areas are ready for meetings.

• Housekeeping Management.

3

6) Head of Administration - Vehicle & Equipment Division Specialized Industrial Services Company Ltd. Kingdom of Saudi Arabia. From March 2012 to December 2013. (1 Year 10 Months)

• Vehicle allotments for staffs & project personnel.

• Equipment allotments for projects.

• Responsible for Vehicle Registration.

• Responsible for Vehicle Insurance.

• Responsible for Equipment Certification.

• Liaison with PRO for Vehicle Accident Claims.

• Designing New Policies.

• Arranging transportation.

• Responsible for Equipment Purchase.

• Taken care of Periodical Maintenance of Vehicle & Equipment.

• Taken care of Preventive Maintenance of Vehicle & Equipment.

• Taken care of Breakdown Maintenance of Vehicle & Equipment.

• Taken Care of Calibration of Equipment.

• Taken Care of Operators Licence.

• Taken Care of Operators Certification.

• Responsible for Equipment Rental.

7) Admin cum Marketing In-Charge.

Malles Constructions Pvt. Ltd., Chennai, India.

From June 2007 to December 2009. (2.5 Years)

• Overall administration.

• Responsible for legal transactions.

• Responsible for Purchase.

• Converting generated enquiries to business.

• Identify potential customers and conduct project presentations.

• Organize site visits for interested parties.

• Responsible for Construction Stage Payment Collection. 4

Self Employed

Ran a Leather Goods Producing Company. (2005 to 2007) Educational Qualification

Year Name of Institution/University Course

2012-2015 Madras University, Chennai, India.

Master of Business

Administration

2002-2005 D B Jain College, Chennai, India.

Bachelor of Business

Administration

Languages Known:

S. No. Language Level

1 English Expert

2 Hindi Expert

3 Tamil Mother Tongue

4 Malayalam Expert

5 Arabic Basic

Personal Dossier

Sex : Male

Date of Birth : 8.8.83

Marital Status : Married

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