Executive Assistant Administrative
Resume:
MARYANN WEINER
*******@*****.***
**** *****’S STRAIGHT PATH
DIX HILLS, NY 11746
SKILLS
Outlook – advanced
Microsoft Word – expert
Excel – advanced
PowerPoint – intermediate
Communication – expert
Calendar Management – expert
Travel Arrangements – expert
Problem Solving – expert
Time Management – advanced
BEHAVORIAL
Expedite matters proactively
Calm under pressure
Complete critical aspects of deliverables
Impeccable Organization
Create Symmetry out of Chaos
Confidential
Result-oriented
SUMMARY
Gatekeeper Gateway. Multi-tasking Executive Assistant with 15+ years experience working with C-Level Executives. Drives revenue by securing appointments and managing extremely active calendar Detail oriented and proficient in communication, problem solving and time management.
PROFESSIONAL EXPERIENCE
12/19 EXECUTIVE ASSISTANT TO CEO
PRESENT THE ECG GROUP
Gatekeeper Gateway
Heavy revenue driven calendaring
Coordinate and schedule meetings, WebEx calls, webinars
Coordinate event planning and conferences including registration, booth, ads, logistics, materials, dinners, video interviews
Prepare agenda, meeting files and brief CEO on details
Coordinate golf outings, association meetings
Heavy domestic travel, flights, ferry, hotel, car
Prepare, reconcile and approve T&E, business and personal related expenses
Prepare press releases, client letters of recommendation
Prepare RRP, response to RFP, Proposal
Update sales leads and track from weekly sales call
6/2019 EXECUTIVE ASSISTANT TO CEO
12/2019 CUSTOM COMPUTER SPECIALISTS, INC.
Gatekeeper Gateway
Coordinate and schedule meetings, WebEx calls
Plan, schedule and coordinate quarterly BOA meetings
Prepare agenda, meeting files and brief CEO on details
Bill and collect tenant rent; supervise race car technician
Heavy domestic and international travel reservations
Prepare, reconcile and approve T&E, business and personal related expenses
A/R and A/P processing including check preparation, bank deposits and reconciliation (business and personal)
Manage all race cars, registrations and vehicle transport for all car races (CEO is also a race car driver)
Support Executive Staff (8); approve PTO
Manage 3 residences purchase/sale/closing/staff, renovations
09/2017 EXECUTIVE ASSISTANT TO CEO
6/2019 HERITAGE STRATEGIES LLC
Gatekeeper Gateway
Build and maintain a revenue driven appointment calendar
PROFESSIONAL EXPERIENCE CONTINUED
Prepare agenda, meeting files and brief CEO on details
Negotiated favorable driver rates reducing expenses 20%
Reduced CEO’s travel expenses by 10%
Developed and implement protocol and procedure improving office efficiency saving time and money
Assigned directives to team to maintain revenue flow
Liaise directly with Board Members, Foundation Staff and Dean of Fairfield University related to CEO’s programmatic initiatives
Review and monitor build out of two premier L.I. PDQ Restaurants including leases, contractors, project managers
Manage 3 residences purchase/sale/closing/staff, personal calendar and all medical issues for spouse with MS
06/2007 ADMINISTRATIVE ASSISTANT
09/2017 HALF HOLLOW HILLS CENTRAL SCHOOL DISTRICT
Managed the Guidance Career Center
Qualified and contacted students for scholarships
Organized Mini College Fairs (52 schools) twice yearly
Maintained and edited district website
Provided Administrative support to Director and staff
Counsel students on SAT ACT, College Applications
06/1989 MANAGER, HUMAN RESOURCES
03/1996 McGRAW-HILL, INC. (STANDARD & POOR’S TRADING)
Managed HR, payroll, benefits, 401K (staff 150)
Reduced benefit premium 20% by marketing plan at renewal
Managed facility, office moves, data center
Implemented and qualified Management by Objective Plans
Developed, prepared and monitored adherence to budget
Provided Administrative support to President
01/1987 MANAGER, OPERATIONS
06/1989 McGRAW-HILL, INC. (STANDARD & POOR’S TRADING)
Managed HR, benefits, purchasing and facilities (staff 160)
Supervised 8 secretaries, mailroom and receptionist
Prepared and processed T&E reports
Prepared and monitored adherence to budget
Provided Administrative support to President
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