Personal Assistant Manager
Resume:
Full Name
Marina Eskharon
Company
MANN+HUMMEL GMBH
Position
Personal Assistant -VP MEA
Notice Period
Immediate
Nationality/ Language/s
English, Portuguese, Arabic
Contact info.
******.********@*******.***
Systems Experience/ Skills
Microsoft Office Word, Excel, PowerPoint and Outlook, Well-Acquainted in using Internet Explorer, CRM (SalesForce, HubSpot& Oracle), Slack
Education / Qualification
Bachelor degree in English Literature & Business Administration
Career History
MANN+HUMMEL GMBH PERSONAL ASSISTANT - VP MEA
Jan 2019 – Feb 2020
Achievements:
Assisted and arranged meetings between EVPs and their 200+ departmental employees.
Instrumental in the implementation of a more efficient scheduling program that decreased scheduling time by 50%.
Re-organized office systems by employing novel data management and filing directives.
Responsibilities:
Devising and maintaining office systems, including data management and filing.
Arranging travel, visas and accommodation for senior management;
Screening phone calls, enquiries and requests, and handling them when appropriate.
Meeting and greeting visitors at all levels of seniority.
Organizing and maintaining diaries and making appointments for senior management
Research, prioritize, and follow up on incoming issues, and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
Facilitating cross-divisional coordination of management progress reports, and follow-through on projects to ensure successful completion within deadlines.
Proactive in planning and facilitation of corporate and trade events of the company.
Provides a bridge for smooth communication between the Chief Executive Officer’s office and internal departments; demonstrating trust and support with all the employees.
Producing documents, briefing papers, reports and presentations.
Organizing and attending meetings and ensuring the manager is well-prepared for meetings; preparing and sending minutes of the meetings accordingly.
Conducting spot checks on Employees and providing feedback to Department Heads or HR if additional measures are required to improve staff’s efficiency.
Reviewing company processes and making changes if necessary to improve efficiency and performance.
MERAAS HOLDING CITY WALK PROJECT, DUBAI
SENIOR EXECUTIVE ASSISTANT /PERSONAL ASSISTANT TO GENERAL MANAGER JAN 2016 –DEC 2018
Provide administrative and secretarial support to one or more members of the senior management team.
Perform a variety of administrative or executive support tasks that are highly confidential and sensitibe.
Coordinate complex diary/travel arrangements; utilizing extensive forward planning and time management.
Prepare internal and, if required, external correspondence.
Review and proofread documents prepared for the manager’s signature.
Take and transcribe dictation on technical and confidential matters from the manager.
Assist with the maintenance of office procedures and policies.
Read and screen incoming correspondence and reports.
Research, compile, assimilate, and prepare confidential and sensitive documents and briefs the manager regarding content.
Be a liaison between the manager, subordinates or others, by transmitting directives, instructions, assignments, and following up on the status of assignments through effective and collaborative internal communication and relationships.
YOMAYA MEDICAL TRADING LLC, DUBAI
OFFICE MANAGER\PERSONAL ASSISTANT TO COO SEP 2014 –DEC 2015
Continuous, high-quality support to President/CEO.
Coordinated schedule, appointments and travel arrangements; managed expense account and recovery.
Proofed and edited speeches, reports and press releases; screened calls and communicated directives to Board members and company shareholders.
Managed President's securities portfolio and prepared regulatory filings as needed
Proactively organized annual shareholder meetings, including site selection, catering and preparation of appropriate material.
Responsible for the running of a full office floor in an executive building
Coordinated workflow among KSA and Qatar’s staff.
Prioritized and delegated tasks provided motivation and direction to create a positive work environment and ensured accurate, on-time completion.
Tracked office expenses and created monthly reports for the senior executives.
Prepared invoices, Accounts Receivable/Payable and banking.
Mediated conflicts among employees and between staff and management, utilizing diplomacy to resolve issues.
Responded to client needs and provided additional support where necessary.
Continuously finding ways where the office can be improved and run in a more efficient and effective manner.
MEDIX MIDDLE EAST, EGYPT ADMINISTRATIVE ASSISTANT OCT 2010 – AUG 2014
Reference Available on Request.
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