Senior Executive Assistant Virtual Assistant

HEATHER GOLDMAN

Everett, MA 917-***-**** ***************@*****.***

linkedin.com/in/heathergoldman

Senior Executive Assistant

Self-motivated Executive Assistant with 15+ years of experience

Demonstrated ability to work hands-on with C-level executives

Expertise in calendar management, meeting coordination and travel logistics

Skilled in event management and coordination

Experienced in remote support roles

Professional Experience

INTELLIA THERAPEUTICS, Cambridge, MA June 2017 – Present

Senior Executive Assistant to the President and CEO CFO Investor Relations (January 2019 – Present)

Executive Assistant to the President and CEO CFO Investor Relations (August 2018 – January 2019)

Executive Assistant to the CFO Senior Vice President, External Affairs and Communications Investor Relations (June 2017 – August 2018)

Manage highly dynamic and complex calendars with thoughtfulness and advanced planning

Collaborate with CEO to create and coordinate weekly executive leadership meeting agendas

Oversee scheduling and logistics of Board and senior-level meetings including multi-day offsites

Interim administrative support to EVP, General Counsel

Work with General Counsel and team on board and board-related activities

Manage end-to-end planning and logistics for Investor Relations conferences, NDRs, Bus Tours and IR events

Seamless execution of international and domestic travel

Handle distribution of press releases for Investor Relations and Communications

Support annual and quarterly financial meetings

Work in collaboration with Communications and Human Resources to implement CEO initiatives

Coordinate domestic and international travel

Draft, review, proofread and disseminate executive communications

Create daily agendas and briefing materials

Maintain Corporate Calendar

Created reception and administrative manual to ensure consistent standards, procedures and processes

Volunteered for Cultural Ambassador program to foster a welcoming and inclusive work environment

Supports employee onboarding, daily news sweeps, monthly expense reports and special projects

BOSTON CHILDREN’S HOSPITAL, Boston, MA January 2017 – June 2017

Interim Executive Assistant to SVP, Network Development and Strategic Partnerships

Supported senior leadership team with extensive, highly complex, dynamic, calendar management, meeting preparation and coordination with internal and external constituents

Compiled briefing materials and daily calendar briefing for Senior Vice President

Organized staff meetings and worked on special projects as needed, including event planning support

Managed catering for meetings, order gifts, light office management, and accounts payable

Trained and mentored new assistant

JOSLIN DIABETES CENTER, Boston, MA October 2016 – December 2016

Interim Executive Assistant to C-Suite

Maintained clear communication credibility, trust and support between the C-Suite and internal staff members

Prioritized conflicting needs while keeping leadership informed of short and long-term commitments

Executed a broad range of administrative tasks including managing active calendars, arranging meeting agendas, composing correspondence, accounts payables, travel arrangements, expense management and scheduling meetings

Researched, prioritized and followed up on incoming issues and concerns addressed to the Executive Suite

Supported the logistical planning of Board and Board Level meetings

Worked closely with Development office to ensure implementation of CEO’s initiatives

Organized bi-weekly staff breakfasts with the CEO

Coordinated the monthly CEO electronic newsletter

THE DALAI LAMA CENTER FOR ETHICS AT MIT, Cambridge, MA January 2014 – August 2016

Program Coordinator / Executive Assistant

Supported the Center’s Founding Director and Chief Operating Officer (COO)

Managed daily calendar, vendor relations, light bookkeeping, and document management systems

Managed all aspects of planning and executing concurrent programs

Oversaw 50+ workshops and events per year

Designed and delivered print/electronic marketing collateral

Edited videos and served as moderator of social media groups

Coordinated development of promotional / educational material, program resources and brochures

Supported and oversaw Transformative Teachers Program

Partnered with COO to create a database of 2,500+ contacts

Conducted extensive research on Professional Development (PD) requirements

Created an office administrative manual

Supported the onboarding process for new COO, Vice President of Resource Development, interns and volunteers

Supervised interns and volunteers at large events

Played major role in planning, coordinating, and providing onsite management of Dalia Lama’s 2014 MIT event

Oversaw logistics for student event with 700 attendees.

HARVARD UNIVERSITY OFFICE OF THE PROVOST, Cambridge, MA February 2011 – March 2014

Coordinator / Assistant to the Deputy Provost

Managed complex calendars, coordinated meetings/events, executed strategic projects and contributed to academic affairs

Coordinated high-profile meetings for senior leadership,

Supported onboarding process

Worked closely with four academic committees

Enabled University leadership to make better decisions through strategic research and leadership briefings

Provided administrative support for search committees

Previous Roles:

John Wilpers Media Consulting, Researcher & Project Manager Lesley University, Academic Advising Center, Interim Assistant Director of Advising and Student Services Sound Postings - The Office of Yo-Yo Ma, Executive Assistant, Administrative Assistant and Office Manager Freelance Bookkeeping Personal Assistant to NYC musicians Young Adult Institute, Accounts Payable Local 32B-32J, Union Dues Clerk

Education & Certifications

Lesley University, Cambridge, MA Borough of Manhattan Community College, New York, NY

Bachelor of Arts, Liberal Studies Associate of Arts, Liberal Arts

Certifications

Certificate in Leadership, Organizing and Action: Leading Change - Harvard University, John F. Kennedy School of Government, Executive Education Program – Cambridge, MA - Ordained Interfaith Minister, Two-year Certificate Program – The New Seminary, New York, NY - Certified Yoga Teacher – Sadhana Yoga Studio, Boston, MA

Organizations

Member of Boston Executive Assistants Organization, 2018

Professional Development

Developing Emotional Intelligence, 2019

Executive Leadership Support Forum, 2018

Technology

Adobe Creative Suite (Basic) – BoardPaq – Boardvantage - Coupa – Database Management – Expensify - FileMaker Pro – iMovie (Basic) – MS Office 365 (Word, Excel, PowerPoint, SharePoint, OneNote, Outlook) – QuickBooks – Quicken - Social Media Management: Facebook, Instagram, LinkedIn - Square and PayPal - WebEx - Mac and PC literate

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