Executive Assistant Sales
Resume:
FABELLA B.POTENCION-ARCILLA
AMAIAScapes,Brgy.Barandal
Calamba,Laguna
Res.No.049-***-****
CellNo.093*-*******
Objective: Employmentinacompanyofferingadvancementtoa provenprofessional
Presentlyemployed
ProfessionalExperiences
Company : CENTURYPROPERTIESMANAGEMENT,INC.
Property : TheMilanoResidencesCondominiumCorp.
Division : PropertyOperations
Tenure : April3,2017topresent
Position : ExecutiveAssistant
GENERALRESPONSIBILITY:
TheExecutiveAssistant(EA)isresponsibleinadministrativefunctionsinthe property.Toprovidesupportandassistanceincoordinatingdifferentproperty managementservicesandfunctionsfortheproperty.TheEAisexpectedto beabletotakechargeofthesimpleday-to-dayactivitiesintheproperty. FUNCTIONS:
ADMINISTRATIVE/OPERATIONS
Ensurethatalldocumentsarefiledinanorderlymanner.
Ensurethatallmeetingsareproperlycoordinatedtoavoid scheduleconflicts.
Keepanupdatedrecordofallnames,addresses,telephone numbersandotherpertinentinformationregardingunitowners
/tenants,contractorsandotherpersonsrelatedtotheproperty.
Attend the regularSA meetings to keep updated ofthe operationsoftheproperty.
AssisttheGM in ensuring thatallcustomercallsand
complaintsarerecordedand,ifpossible,respondedtowithin theday.
Respondtoqueries,concernsandotherrelatedissueswiththe managementofthebuildingandunitsintheform ofCircular, Memo,LetterandEmails.
Protectoperationsbykeepinginformationconfidential.
Befamiliarwiththetechnicalaspectsoftheproperty.
Constructscorrespondencesinresponsetoqueries,concerns andotherrelatedissuestothemanagementofthebuildingand unitsintheformofCircular,Memo,LetterandEmails.
Handlesconfidentialandnon-routineinformationandfacilitates communicationbetweenappropriatedepartments.
COMMUNITYDEVELOPMENT
Actively participate in the implementation of community developmentactivities.
Participateactivelyinactivitiesthatwillpromoteharmonious relationshipswithintheproperty,andbetweenthepropertyand neighboringcommunities.
Activelyparticipateintheimplementactivitiesthatwillprotect thewelfareoftheprincipals,theneighboringcommunitiesand theenvironment.
PERSONALDEVELOPMENT
AbidebyallCenturyPropertyManagement,Inc.(CPMI)policies andguidelines.
Projectanimagebecomingofawell-rounded corporate
employeeofCPMIasstatedinthecompany’sworkrulesand
regulations.
Participateactivelyincompanyactivitiessuchasmeetings, trainings,seminars,socialeventsandAssociationactivities. Company : 88PRESTIGEBRANDS,INC.
1103/1105ONEWORLDPLACE
32NDCOR.9THAve.,BGC,TaguigCity
Tenure : August10,2016toDecember20,2016
Position : Admin&ExecutiveAssistant
GeneralDuty:
ProvideadministrativeandsecretarialsupporttoGeneralManagerandCEO. Responsibilities:
1.ReportsdirectlytotheGeneralManagerandCEO.
2.Greetclientsandvisitorstotheexecutiveofficeand/orConference Room.
3.OrganizemeetingsinvolvingDepartmentHeadsandExecutives 4.Co-ordinate schedule ofGM and CEO forappointments,hotel reservationsandtravelarrangements.
5.Takedictationsandprepareminutesofthemeeting
6.Handlephonecallsortakemessages;managethein/outfaxing, emailsandletters,maintainsofficerecords,filingandreference,etc. 7.Sort,anddistributeincomingcorrespondences
8.RegularlyinformsGM,CEOandattendeesonchangeofscheduleof meetingsandevents.
9.Plan,organizeandco-ordinatefunctionsandspecialeventsforthe clientsofGMandCEO.
10.Handlelogisticsforallscheduledmeetings
OtherTasksassigned:
Superviseandmonitorcleanlinessofoffice,facilitiesandsecurity personnel
Checks,monitorscontrolofallmonthlypurchase(s)ofofficesupplies andequipments
Recommendsrepair,refurbishing,replacementofofficefurnitureand equipmentnecessaryandapprovesthemostreasonablequotation
Reviews,canvass sheets/price quotation ofitems/supplies and recommendspurchaseofthemostreasonablypricedquotationand withcorrespondingwarrantyaftersalesservice
Strictlymonitorsallrequisition,purchase,issuanceandcontrolofall officialcompanyforms,stationery,callingcardsandthelike
Monitorspurchase,issuanceofallpantrysuppliesandcleaning materialsinventory
Directlyin-chargeoftheutilitypersonnel,responsibleformaintaining cleanlinessoftheentireofficeandbuildingpremises
Company : MIRAXCORPORATION
2270PasongTamoExtn.,MakatiCity
Tenure : June9,2009toMay24,2016
Position : ExecutiveAssistanttoPresident
GeneralDuty:
ProvideadministrativeandsupporttothePresident.
Responsibilities:
1.Co-ordinatethePresident’sschedule,appointments,reservationsand travelarrangements.
2.Handlephonecallsortakemessages;managethein/outfaxing, emailsandletters,maintainsofficerecords,filingandreference,etc. 3.KeeprecordsofInsuranceandpayments.
4.Organizemeetingsinvolvingmultipleseniorexecutives. 5.Greetclientsandvisitorstotheexecutiveoffice.
6.Plan,organizeandco-ordinatefunctionsandspecialeventsforthe President’sclients.
7.Assistwiththepreparationofbusinesspresentationincludingtext, overheadsandelectronicpresentations.
8.Sort,anddistributeincomingcorrespondence,includingfaxesand emails
9.MaintainorderlinessofPresident’sroomandSocialHall OtherTasksassigned:
1.PreparePurchaseOrderofofficeandpantrysupplies.
2.Preparedailybankdepositsandmonthlyrecordofpost-datedchecks. 3.UpdateMusicLibrary.
4.Updateofficedirectories.
Company : LANDCOPACIFICCORPORATION
3rdFloorCentermallBldg.
President’sAve.,BFHomes,Sucat
Parañaque
Tenure : April25,2007–May30,2009
Position : ExecutiveAssistanttotheVicePresident
Duties&responsibilities:
ProgramsandschedulesoftheVP
RegularlyinformsVPandattendeesonchangeofschedule
Coordinates flow of information (conventionaland electronic) internallyandwithotherdepartmentsandorganization
Handleslogisticsforboardmeetings
Administersreimbursementsandliquidationofimmediatesuperior
Othertasksassignedbytheimmediatesuperiorfromtimetotime
Participationinthecorporateeventsandactivities
Attendstorequirednumberofman-daysoftrainingperyear Company : MIRAXCORPORATION
2270PasongTamoExtn.,MakatiCity
Tenure : April16,2004toOctober25,2006
Position : OIC–AssetsManagement
DutiesandResponsibilities
ReportsdirectlytothePresident
AssistinpreparingmonthlyBalanceSheet,StatementofPesoAssets, StatementofDollarAssets,PaymentsofInternationalandLocal Purchases
Handlesandupdatesdailystockstatus
UpdatesdailytransactionandpurchasesmadeinHongKongand othercountries
Conductsannualphysicalinventoryonallcompany’sequipment, furniture&fixtures
UpdatesScheduleofCollectiononalltenants
Updatesthefollowingonquarterlybasis:
RentalSchedule
ScheduleofRealEstateTaxes
ScheduleofInsurancePolicies
ListofPropertyTitles
ListofAssociationDuesandothercollectiblesfromtenants
Updatescompany’slibrary(vault)
CoordinateswithProperty/Bldg.EngineerfortheschedulingofAir Conditiongeneralcleaning,pesticidesspraying,foggingofbuildings andcondominiumunits
Attendstoinquiriesonpropertiesforrentand/orsale
Providessecretarialandadministrativesupport
Ensuresavailabilityofofficeandpantrysupplies
Monitorsdailyhousekeepingoftheoffice
Performsdutiesassignedfromtimetotime
Company : MADISONRETAILERS,INC.
2247KODAKBldg.,PasongTamo
MakatiCity
Tenure : August16,2005toMay15,2006
Position : Administration&PurchasingOfficer
DutiesandResponsibilities
ReportsdirectlytothePresident
Monitorsmonthlypreventivemaintenanceofthefollowing: b.CompanyVehicles
c.AirConditioningUnits
d.PestControl
e.Officegeneralcleaning
Superviseandmonitorcleanlinessofoffice,facilitiesandsecurity personnel
Checks,monitorscontrolofallmonthlypurchase(s)ofofficesupplies andequipments
Recommendsrepair,refurbishing,replacementofofficefurnitureand equipmentnecessaryandapprovesthemostreasonablequotation
Reviews,canvass sheets/price quotation ofitems/supplies and recommendspurchaseofthemostreasonablypricedquotationand withcorrespondingwarrantyaftersalesservice
Strictlymonitorsallrequisition,purchase,issuanceandcontrolofall officialcompanyforms,stationery,callingcardsandthelike
Monitorspurchase,issuanceofallpantrysuppliesandcleaning materialsinventory
Directlyin-chargeoftheutilitypersonnel,responsibleformaintaining cleanlinessoftheentireofficeandbuildingpremises
Company : MUNCHLAND,INC.
Tenure : January17toMay31,2005
2ndFloor2270MIRAXBldg.
PasongTamoExtn.,MakatiCity
Position : Administration&PurchasingOfficer
DutiesandResponsibilities
DirectlyreportstothePresidentandGeneralManager
Responsibleinmonitoringofemployees’attendanceintheofficeand outlets
Responsibleforthemaintenanceofcompanyvehicles,office equipmentsandallcompanyassets
Responsibleinschedulingalldeliveriestooutlets
Checksandapprovesallsuppliesrequisition
Monitorsaccuratedeliveriesotoalloutlets
Assistsinrecruitmentofadministrationandoutletpersonnel
Preparesmemorandum,policies,rulesandregulationsandits implementation
Responsibleinsafekeepingofconfidentialandotherfiles
Performsotherdutiesassignedfromtimetotime
Company : RIMACORPORATION
2270PasongTamoExtension
MakatiCity
Tenure : July01,2001toDecember30,2003
Position : ExecutiveAssistanttothePresident
DutiesandResponsibilities
ReportsdirectlytothePresident
Providessecretarialandadministrativesupport
Keepsprivateandconfidentialfilesupdated
Maintainsupdatedvariouscommunicationrequirementsofsuperior suchas:emails,mailsandroutingofcircularsandcorrespondences
Ensuresavailabilityofoffice&pantrysupplies,andgoodworking conditionofofficeequipments
Conductsregularhousekeepinginsuperior’soffice
Preparesappointmentpaperfornewlyhiredemployees
Preparesdocumentssuchas;ContractToSell,turnoverappointments, workingpermitstobuildingadministration
Attendstotenant’srequisition,complaints,andotherconcerns
Ensuresproperturn-overofthecondominiumunitandfurniturestothe tenant
SendStatementofAccounttobuildingandcondominiumtenants
Conductsfollowupandcollectionoftenant’smonthlyduesandrentals
CoordinateswiththeContractorsforthescheduleofACgeneral cleaning,foggingandpesticidessprayinginallbuildingsand condominiumunits
SendsContractToSellfornotaryandfurnishcopytotenant
Receivesandcounter-checksdailycashand/orPDCcollectionfrom provincialandMetroManilastores
Performsdutiesassignedfromtimetotime
Company : NEWTRENDSINTERNATIONALCORPORATION
1254KAMPRIBldg.PasongTamo,MakatiCity
Tenure : December16,1999toJuly1,2001
Position : SalesandCustomerSupportExecutive
DutiesandResponsibilities
ReportsdirectlytoTIMEX–SalesDirector
Conductsprovincialstorevisittodesignatedareas
PreparesPurchaseOrdersandensuressafedeliveryoforders
ProcessesCustomerReturnGoods
CoordinateswithprovincialstoresconcerningCustomers’pending orders
CoordinateswithAccountingDepartmentconcerningCustomers’ overdueandunpaidaccount
Receivescustomer’swatchesforrepairandforwardstorepairman
Ensuressafereturnofrepairedwatchestorespectiveprovincialand MetroManilastores
Performsmerchandisingassignments,suchas:distributionofcounter cards,leaflets,tarpaulinbanners,mobilesandothers
Keepsupdatedpricelist,cataloguesandAgeingReport
Generatescustomermonthlysalesreportandpresentstoimmediate superior
Performsdutiesassignedfromtimetotime
Company : GUESS?U.S.A.
DiiBldg.Km.21WestServiceRoad
SouthSuperhighway,MuntinlupaCity
Position : LegalSecretary
Tenure : April10,1996toDecember15,1999
DutiesandResponsibilities
Receivesincomingdocumentfornotary
FurnishTreasuryDepartment&HRDofnotarizeddocuments
MaintainscopiesofnotarizeddocumentsforCourtfilesandNotary’s copies
Preparesdifferenttypesofdocumentsassigned,towit:
ApplicationforSearchWarrant
CeaseandDesistLetters
InventoryReports
Complaint-Affidavit
Counter-Affidavit,etc…
Strictlymonitorschedulesofhearings/arraignmentofcorporate lawyers
Updateslegalfiles(pendingorsettledcases)
SendsmonthlyinfringementreporttoGuess?Inc.
ActsasrelieverintheabsenceoftheExecutiveAssistants
Performsdutiesassignedfromtimetotime
Company : GUESS?U.S.A.
DiiBldg.Km.21WestServiceRoad
SouthSuperhighway,MuntinlupaCity
Position : ExecutiveSecretarytothePresident
Tenure : November1997toNovember1998
DutiesandResponsibilities
ReportsdirectlytothePresident
ProvidessecretarialreportandadministrativesupporttothePresident
Responsibleinsafekeepingofprivateandconfidentialfiles
Maintainsanupdatedvariouscommunicationrequirementsof superiorsuchasmails,emailsandtelegrams,routingofcircularsand correspondences
Tookdictations
Handledtypingrequirements
Preparesacetates,graphicsandothermaterialsforboardpresentation ofsuperior
Ensuresavailabilityofsuppliesandequipments
Conductsregularhousekeepinginsuperior’soffice
CoordinateswithSGV&Co.forthemonthlypayrollofmanagersand membersoftheExecutiveCommittee
Actsascustodianinconnectionwiththereleasingofcheckspayable toSGV&Co.forpayrollservicesfee
PreparesPerformanceStandardReview(PSR)formanagersduefor meritincrease/appraisal
SendsapprovedPSRofmanagerstoSGV&Co.fortheeffectivityof theapprovednewrate
Preparesappointmentpapersfornewlyhiredofficers
Keeps201filesandallconfidentialfilesupdated
Performsdutiesassignedfromtimetotime
Company : BFCITILANDCORPORATION
J.Elizaldecor.CabarrusSts.
BFHomesSubd.Phase1
Parañaque,MetroManila
Position : Sales&DocumentationAssistant
Tenure : March27,1995toMarch30,1996
DutiesandResponsibilities
PreparesformaladvisetoBuyerforLoanApproval
Preparessalesdocuments(ContractToSell,PromissoryNote,Deedof AbsoluteSale,andClearance)basedonapprovedloanamountand revisedtermsconditions,ifany
AdviseBuyertocomeintheofficeforsigningofdocumentsand schedulehouseinspection
Counter-checksthedocumentsthenforwardsthesametotheOfficers
Sendsdocumentsfornotary
FurnishAccountingandCredit&CollectionDepartmentsuponbooking ofsale
FurnishTreasuryandCredit&Collectionnotarizedcopiesofsales documents
Assistinallsalesactivities
Performsdutiesassignedfromtimetotime
EDUCATIONALATTAINMENT
School : PhilippineChristianUniversity
Cor.PedroGilSt.,TaftAve.Manila
Course : BSComputerSecretarial
YearGraduated : October1994
SPECIALTRAINING/COURSESCOMPLETED
200-hourClericalTraining(2months) 200-hour Computer Practicum
FGUInsuranceCorporation PLDTCompany
FireClaimsDepartment BSG–CommercialSales
16thFlr.BPIBldg.,AyalaAvenue 5thFlr.AlliedBankBldg. MakatiCity AyalaAve.,MakatiCity
SEMINARSATTENDED
TheLandmarkForumSeminar LIGHTTUTORIAL
SERVICES
November21,22,23&252003 BASICMATHEMATICS
COURSE
22ndFlr.ExportPlazaBldg. July17,19&20,2005
PasongTamo,MakatiCity 2270PasongTamoExtn.,
MakatiCity
CareerManagementforTomorrow’sBusiness LIGHTTUTORIAL SERVICES
October20,2003 BASICACCOUNTINGCOURSE
OnstageGreenbelt,MakatiCity July26,27&28,2005
HarnessingFilipinoValuesfor EFFECTIVELEADERSHIP
ProductivityandJobSatisfaction INTHEWORKPLACE
November9,1998 October5,2005
Guess?Philippines 4thFlr.RCBCPlaza
CarlosP.RomuloAuditorium
PositiveWorkValuesandAttitudes
DevelopmentSeminar
September26,2997
Guess?Philippines
QUALITYMANAGEMENTSYSTEM(ISO9001:2000)
February20,2006
MADISONRETAILERS,INC.
2247KODAKBldg.PasongTamo
MakatiCity
THETALKSHOPLEARNINGCENTERFORLANGUAGE&CULTURE
May,June&July2006
G/FTorredeSalcedo
184SalcedoSt.LegaspiVillage,MakatiCity
PERSONALINFORMATION
Birthdate : September2,1973
Birthplace : Manila
Sex : Female
CivilStatus : Married
Religion : Catholic
Nationality : Filipino
Height : 5’5”
Weight : 130lbs.
CHARACTERREFERENCES
Ms.ELIZABETHA.PALSIS
VicePresident
RIMACORPORATION
2270PasongTamoExtn.,MakatiCity
TelNos.8102997/8195412
Ms.YANAFRONDA
HRAdmin&LeasingManager
MIRAXCORPORATION
2270PasongTamoExtn.,MakatiCity
Tel.Nos.8102997/8195412
Ms.JEANZALDIVARRAVALO
AuditManager
FOREVERFLAWLESSFACEandBODYCENTER,INC.
11thFloor,OneCorporateCenter
J.VargasAve.corMeralcoAve.
OrtigasCenter,PasigCity
ContactNo.091********
SSSNo.33-1692116-8
TIN184-147-585
PhilhealthNo.08-050266425-9
PagIBIGNo.000*-******-**
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