Executive Assistant Sales Representative

Carrie Gebstadt

Alameda, CA *****

510-***-**** *********@*****.***

www.linkedin.com/in/carrie-gebstadt

DEDICATED EXECUTIVE ASSISTANT

Collaborative Executive Assistant with extensive experience supporting senior management, departments and business units. Motivated to solve complex problems and seek solutions to challenging problems. Excel at increasing productivity and efficiency by streamlining and training staff to implement new business processes. Proven ability to multi-task, prioritize, and meet deadlines. Team player who can work independently or in collaboration with colleagues. Computer Skills: Outlook Word, Excel, PowerPoint, SharePoint, Clarity and Concur WORK EXPERIENCE

Wells Fargo Bank, San Francisco, CA 7/2007 - 9/2019 Executive Assistant, 10/2009-9/2019

Supported two Senior Vice Presidents.

• Scheduled internal and external meetings daily, weekly, monthly or quarterly and kept the team informed of business expectations.

• Booked multi-leg international travel, coordinating and preparing details for a seamless experience.

• Researched and resolved pending concerns for executives and their teams.

• Submitted expenses and reconciled budget accounts on a timely monthly basis within AP standards.

• Coordinated budget-conscious catering for meetings of various sizes and number of attendees.

• Routed escalated customer accounts concerns to appropriate team members.

• Facilitated in-house and external office moves. Coordinated with outside vendors to keep the office in working order.

Administrative Assistant, 7/2007-10/2009

Supported Senior Vice President

• Performed complex calendaring of meetings with assured controls over confidential information.

• Booked monthly domestic and international travel.

• On-boarded contractors and new team members. Streamlined process for employee transfers.

• Assisted finance department with tracking and processing invoices ensuring timely payment and compiling monthly finance documents for budget meetings. Principal Financial Group, Walnut Creek, CA 10/2005 - 4/2007 Supported Account Coordinator.

• Assisted Sales Representative on new business opportunities by preparing a variation of plans for each line of coverage.

• Supported Account Manager with renewals and service issues. Built summaries of sold products.

• Collaborated with clients on implementation of product options, decreasing service issues. ADDITIONAL RELEVANT EXPERIENCE

New Business Coordinator, Assurant, Walnut Creek, CA Office Manager, Intertec Publishing, Emeryville, CA EDUCATION

Heald Business College, Oakland, CA Accounting 1 & 2, Business Math

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