Manager Office Staff

JEAN E. SOLON

*** ******** ******, ******* ****, IL 60014

T: 815-***-**** / ****.********@*****.***

OFFICE MANAGER

Experienced and highly accomplished Office Manager in the construction industry with over 20 years of knowledge of development and implementation of goals, objectives, policies, procedures and work standards for a successful company. Displayed strong organizational and interpersonal skills.

MS Office Proficiency

(Word, Excel, Power Point)

Strategic Planning

Marketing Campaign

Accounts Receivable

Accounts Payable/Collections

Excellent Communication Skills Daily Office Operations Event Planning

Accurate and Detailed Invoicing Client Relations

2018-Current Gallant Building Solutions, Inc.

Crystal Lake, IL

Office Manager

Main point of contact for all external customer and employee requests:

Assist leadership team members with administrative duties and special projects.

Procure and manage required building contracts including utilities, office cleaning and food replenishment.

Facilitate all company arrangements by maintaining calendars/schedule appointments and make all travel arrangements for 60 employees.

Orchestrate all company on and off site special events. Coordinating all aspects of quarterly townhalls, annual crawfish boil, weekly luncheons, and lunch & learns.

Administrate company licensing and permits as needed for projects per city requirements.

Create and review company AIA license while generating all AIA documents for Business Development.

Preserve confidential and sensitive records with use of company credit card.

Record and set up new hire work space. Ensure all systems and all equipment and software is set up for new employee.

Develop and maintain companywide shared calendar and directory that includes employee time off, conference room availability, and meetings.

Manage incoming telephone calls, responding to requests by gathering and providing information.

Greet all visitors. Accept all deliveries.

2017-2018 DeJames Builders, Inc.

Elgin, IL

Office Manager

Responsibilities include working directly for the President and Owners of a general contracting company:

Assist staff including President, Project Managers, Superintendents and office staff on all administrative projects

All Payroll responsibilities including, 401K and HSA distribution

Negotiate medical insurance annual renewal

Review of Sworn Statement of Contractor and Subcontractor application

Maintain work flow in the office by planning, organizing, implementing procedures and ensuring good working relationships with clients and co-workers

Coordinate submittals between sub-contractors and architect 1998–2016 Richard Preves & Associates, PC

Libertyville, IL

Office Manager

Responsibilities include working directly for the President of a successful architectural firm:

Assist architectural staff including Project Managers, Architects and Designers on special projects including specification manuals and client presentations

Provide excellent customer service to new and existing clientele by obtaining billing information, resolving issues via phone, email or in person

Perform accounts payable, accounts receivable processes as well as purchasing of supplies and samples needed to fulfill each job in a timely manner.

Work with accounting consultant to prepare quarterly and annual financial reports

Assist in the preparation of proposals and contracts

Assign and monitor clerical functions

Invoicing, including time-management software records

Train new administrative staff

Train office staff for new business management software

Assist the President in designing business development campaigns and associated materials

Maintaining business contact and business development master lists

Preparing marketing materials such as brochures, newsletters and periodic update letters

Develop business development leads from personal contacts Education:

American College of Barcelona,

Barcelona, Spain

Oakton Community College

DesPlaines, IL

College of Lake County

Grayslake, IL

References:

Available upon request

Contact this candidate