Project Coordinator

Project Coordinator

Four years successfully coordinating activities of multiple projects for small ($50K) to mid-sized ($6M) I.T & organizational initiatives under the general direction of the Project Manager.

Professional Profile

-An organized, detail-oriented and conscientious self-starter, able to strategies and prioritize effectively to accomplish multiple tasks and stay calm under pressure.

-A highly skilled listener and communicator, able to assess client needs and convey necessary information with clarity and enthusiasm.

-Excelled in guiding the work of technical teams, efficiently synthesizing project information and accurately establishing the project scope.

Areas of Expertise

Business Process Flow

Milestones & Dependencies

Risk & Issue Management

Resource Loading & Levelling

Team Building & Leadership

Research & Analysis

Scope Management

Problem Identification & Resolution

Change Management

Requirements & Gathering Sessions

Professional Experience

Hewlett Packard Enterprises/DXC July 2016 – Dec 2019

Remote Data Center Procurement/Project Coordinator

Liaised with Project Managers & Solution Architects to determine data center requirements including type of equipment (hardware, circuits) & associated maintenance etc.

-Supported multiple Project Managers & Solution Architects in procurement business processes, assisted with creating, managing and submitting vendor Statement of Works & Request for Quotes, creating Purchase Orders using SmartBuy and helping track project expenses using internal tools.

-Ensured expenses forecasted and any changes in scope accurately documented and adjusted before presenting to CAB (Change Advisory Board).

-Monitored migration & procurement schedule for risks, issues etc, communicated as appropriate. Developed risk mitigation strategies and assigned owners, tracking action items through to closure.

-Tracked multiple shipments closely from requirements phase through to order placement, shipping, install and then return back to the vendor at the end of the lease.

-Facilitated meetings, captured minutes, action items etc with team, vendors, leadership to report project status.

-Met weekly with vendors to update on bids/orders.

-Responsible for tracking rental equipment from procurement through to closure. Conducted 30/60/90 day checks on equipment to determine whether equipment leases would be extended or returned.

-Acted as Sharepoint administrator to set up various sites and permission. Ensured documentation organized, up to date and archived where appropriate.

Document Storage Systems Nov 2014 – July 2015

Remote Project Coordinator

Effectively coordinated software design and development activities for a project team of 40 resources.

Planned, scheduled & executed all stages of an enterprise software implementation (Electronic Health Record). Assessed business implications for each project phase and monitored progress to meet deadlines.

-Point of contact with senior management, stakeholders and project team on project and technical issues including meeting minutes, requirements gathering sessions and reporting overall project status.

-Assigned resources to project deliverables and tasks overseeing their progress on project tasks and deliverables.

-Developed and maintained accurate project documentation - Risk Management • Issue Management • Change Management • Action Item Management • Resource Management

-Functioned as change coordinator tracking changes – created change templates, ensure input received from business analysts, developers, training etc to capture impact of change before presenting to the change control board.

-Met with Project team on a weekly basis to update, discuss, project 2 week look-ahead task list and report on real-time project progress in MS Project, Rally Development for sprint updates & MS SharePoint.

-Formulated Risk & Issue registers including the development of mitigation strategies to identify and resolve issues and conflicts throughout the project.

-Designed joint SharePoint site to archive and track project artifacts such as milestones, deliverables, risks, action items, change requests, etc.

Technical Skills

MS Office: Word Power Point Excel

MS Project 07,10,13

MS Share Point

MS Visio

Rally Development

SmartBuy – Ariba

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